FACHEX & Tuition Exchange

FACHEX Guidelines for Employees from Other Institutions (IMPORTS)

Procedures for admission to Fairfield University under FACHEX

• Faculty, administrators, and staff should obtain certification of eligibility for FACHEX from their home institution. The FACHEX coordinator will confirm benefits eligibility then notify Fairfield University’s FACHEX liaison. January 1 is the last day Fairfield will accept FACHEX certification for the following fall.
• Students must apply for admission to Fairfield University within the published deadlines
  
  • Early Action: November 1
  • Early Decision I: November 15
  • Early Decision II/ Regular Decision: January 15
    

• Fairfield allows FACHEX applicants to apply under any of the published admission application deadlines. (For example, it is not necessary for FACHEX applicants to apply under Early Action or Early Decision). A FACHEX determination will be made after the student is certified as eligible and has been accepted for admission. FACHEX certification does not qualify the student for admission nor does an offer of admission guarantee a FACHEX award.
• Applicants requesting FACHEX consideration should file a Free Application for Federal Student Aid (FAFSA) and the CSS/Financial Aid PROFILE by December 1 for Early Action and Early Decision, and by January 15 for Regular Decision and Early Decision II. Since FACHEX awards are extremely limited, other forms of financial aid may make it possible to attend Fairfield University if a FACHEX benefit is not offered. Covering any balance outside of FACHEX should be discussed with Fairfield University’s Office of Financial Aid. Contact Maura Hegley, Associate Director of Financial Aid, at mhegley@fairfield.edu.

 Conditions

• Award decisions are made by an inter-departmental committee and are primarily based on academic achievement.
• FACHEX benefits are available only to new first-year students (offers are not extended to students in their sophomore, junior or senior years). A waitlist will be maintained for freshmen applicants through May 1. A continuing student FACHEX waitlist is not maintained.
• FACHEX awards are extremely limited in number, and therefore, highly competitive in terms of both space and selectivity. Typically, 10 FACHEX benefits are awarded annually from a pool in excess of 200 benefit applications. Statistics outlining the profiles of students awarded the benefit are not maintained.
• The FACHEX benefit provides the annual cost of full-time undergraduate tuition at Fairfield University. It does not cover part-time, intersession courses, summer school, graduate tuition, study abroad, room and board, books, travel related expenses, applicable fees, or other costs of attending Fairfield University. The maximum number of credits a student make take per semester under the FACHEX benefit is 18. The FACHEX award will void all institutional scholarships and grants previously awarded. However, privately funded scholarships not awarded by Fairfield University will not reduce a FACHEX benefit, nor will federal need-based aid.
• After all admission decisions have been made, Fairfield University will inform FACHEX applicants of their status by April 15. Notification may occur over the course of a few rounds between January and April. Students must remain academically eligible to return to Fairfield University and continue to be eligible from their home campus.

Recertification

Recertification is handled each year in the system shared by benefit liaisons. Students will ordinarily be able to remain in the program for four years, but continued participation depends upon yearly certification of employment eligibility and the student's satisfactory academic standing at the host institution. Annual submission of an application is not required.

Questions may be addressed to Fairfield University’s FACHEX-TUIEX liaison:
Kristen Smith
Associate Director of Enrollment Marketing & Communications
kesmith@fairfield.edu

FACHEX Guidelines for Fairfield University Employees (EXPORTS)

Each college/university determines student admissions eligibility as well as which academic programs are covered. FACHEX benefits cover only tuition. Room and board, fees, books, etc. are not included. The colleges and universities currently participating in the FACHEX program are listed here.

Fairfield University's liaison is responsible for certifying eligibility for each employee. Fairfield University cannot guarantee admission at the host institution. Also, admission into the host institution does not guarantee a FACHEX scholarship. Host institutions often choose their scholarship recipients based on the academic profile of the applicant and other institutional priorities. Most schools will only consider first-year students as applicants and may or may not maintain waitlists. It is important to recognize that FACHEX awards are extremely limited in number and highly competitive. As a result, there are no guarantees to the children of any faculty or staff member that they will be able to utilize the FACHEX benefit at the institution of their choice.

Full-time faculty and staff who will have at least four years of continuous service by September 1, 2024, may submit an application by October 1, 2023.

It is Fairfield's policy to only certify children who will enter college as first-time, full-time freshmen. Fairfield does not certify spouses of employees.

Application Process

• The online application located under the “Families” tab on tuitionexchange.org/ is the submission method for certification. If you have less than four years of service at Fairfield University as of September 1, 2024, you may become eligible for FACHEX funding if your child is attending a Jesuit institution once you reach four years of service. Fairfield will then certify your eligibility. However, it is up to the receiving institution whether they award FACHEX funding to upperclassmen.
• Please be diligent in having benefit applications to all institutions to which you wish to apply for FACHEX submitted by the October 1 submission deadline. Fairfield employees will learn of their certification decisions no later than November 1.
• Upon certification, relevant online applications will be approved in the shared system. It is not necessary to wait for certification in order to proceed with the submission of admission applications to each institution to which you are applying. Each institution sets their own requirements as to if it is necessary for FACHEX applicants to apply by a certain admission deadline (Early Action or Early Decision, for example). Benefit decisions are often made by importing institutions in the spring.
• We also encourage families to follow the regular financial aid procedures for each school to which they are applying in order to have all packaging options in front of them when making their final enrollment decision. You will be asked on the online FACHEX applications if you are applying for financial aid. The FAFSA and/or CSS Profile may or may not be required by schools in order to be considered for FACHEX. A benefit liaison list may be found here.
• Please note that oftentimes merit and/or athletic scholarships awarded by the importing institution cannot be stacked with FACHEX awards. Sometimes grants not awarded by the importing institution and/or Federal financial aid can be stacked. Covering any balance outside of FACHEX should be discussed with each institution's Office of Financial Aid. Fairfield University’s Financial Aid contact with FACHEX knowledge is Maura Hegley, Associate Director of Financial Aid, mhegley@fairfield.edu.

Recertification

Recertification is handled each year in the system shared by Fairfield University's liaison and importing institutions. Students will ordinarily be able to remain in the program for four years, but continued participation depends upon yearly certification of employment eligibility and the student's satisfactory academic standing at the host institution. Annual Submission of an application is not required.

Termination

Termination from Fairfield University will terminate the scholarship agreement at the host institution.

Questions may be addressed to Fairfield University’s FACHEX-TUIEX liaison:

Kristen Smith
Associate Director of Enrollment Marketing & Communications
kesmith@fairfield.edu

Online Application Instructions

FAIRFIELD UNIVERSITYFACHEX/TUITION EXCHANGE ONLINE APPLICATION
Must completed by October 1 of current academic year

Fairfield University FACHEX/ Tuition Exchange Online Application Instructions:

• Visit tuitionexchange.org. Click on the “Families” tab, and then select “Online Application” from the dropdown.
• Read the “Online Application Process for Eligible Families” information and then select “Click here to continue to application”

• Complete the “Student Information” section. The “Application Year” will default to the next academic year.

• Complete the “Employee Information” section
  • “Years of Employment” refers to the number of years you have been employed as a full-time faculty (including Professors of the Practice) or staff member at Fairfield University, without interruption, by September 1 of the next academic year. This number will be confirmed by Human Resources.
    
    To be eligible, your child must be a full-time student at the beginning of the next academic year and you must meet a minimum of four-years of service by September 1 of the next academic year. Termination from Fairfield University will terminate the scholarship agreement at the host institution.
  • Select “Fairfield University - CT (CT)” as your “Current School Employer”

• Complete the “Application Information” section.
  • Total Number of Academic Years: Enter “4” for a first-year student.
  • Total Number of Semesters: Enter “8” for a first-year student.
  • Filing the Free Application for Federal Student Aid (FAFSA): Select “Yes,” “No” or “Unknown” depending on your plans to apply or not apply for financial aid.
  • Select schools from the “Applying To” dropdown. The “ctrl” button (Windows) or “command” button (Mac) allows you to select multiple lines. You may only submit 10 schools per application.
    
    Schools that only participate in the FACHEX program, not Tuition Exchange, may be found at the bottom of the “Applying To” dropdown list. Fairfield employees frequently encounter:
    • FACHEX - Boston College - FACHEX ONLY – MA
    • FACHEX - College of the Holy Cross - FACHEX ONLY – MA
    • FACHEX - University of Detroit Mercy - FACHEX ONLY – MI

    For schools that participate in both FACHEX and Tuition Exchange, two applications are automatically generated (one for each FACHEX and Tuition Exchange).
    Fairfield University should only be selected as your employer and NOT on the “Applying To” list. Tuition Grant-in-Aid is handled by Human Resources outside of this process.

• Comments entered may be viewed by all schools to which you are applying.
• Check “I certify I have read the full instructions…” This is a statement that you have thoughtfully selected the schools to which you are applying for these benefits and will follow each respective admission application process.
• Select “Submit Application.” Continuing students returning to the same institution next year do not need to submit another Tuition Exchange application.  

TUIEX Guidelines for Employees from Other Institutions (IMPORTS)

Procedures for admission to Fairfield University under TUIEX

• Faculty, administrators, and staff should obtain certification of eligibility for TUIEX from their home institution. The TUIEX coordinator will confirm benefits eligibility and then notify the Fairfield University TUIEX liaison. January 1 is the last day Fairfield will accept TUIEX certification for the following fall.
• Students must apply for admission to Fairfield University within the published deadlines
  • Early Action: November 1
  • Early Decision I: November 15
  • Early Decision II/ Regular Decision: January 15
    
    
• Fairfield allows TUIEX applicants to apply under any of the published admission application deadlines (for example, is not necessary for TUIEX applicants to apply under Early Action or Early Decision). A TUIEX determination will be made after the student is certified as eligible and has been accepted for admission. TUIEX certification does not qualify the student for admission nor does an offer of admission guarantee a TUIEX award.
• Applicants requesting TUIEX consideration should file a Free Application for Federal Student Aid (FAFSA) and the CSS/Financial Aid PROFILE by December 1 for Early Action and Early Decision, and by January 15 for Regular Decision and Early Decision II. Since TUIEX awards are extremely limited, other forms of financial aid may make it possible to attend Fairfield University if a TUIEX benefit is not offered. Covering any balance outside of TUIEX should be discussed with Fairfield University’s Office of Financial Aid. Contact Maura Hegley, Associate Director of Financial Aid, at mhegley@fairfield.edu.

Conditions

• Award decisions are made by an inter-departmental committee and are primarily based on academic achievement.
• TUIEX benefits are available only to new first-year students (offers are not extended to students in their sophomore, junior or senior years). A waitlist will be maintained for freshmen applicants through May 1. A continuing student TUIEX waitlist is not maintained.
• TUIEX awards are extremely limited in number and, therefore, highly competitive in terms of both space and selectivity. Typically, 10 TUIEX benefits are awarded annually from a pool in excess of 200 benefit applications. Statistics outlining the profiles of students awarded the benefit are not maintained.
• The TUIEX benefit for Fairfield University for the 2023-2024 academic year is $40,000. It does not cover part-time, intersession courses, summer school, graduate tuition, study abroad, room and board, books, travel related expenses, applicable fees, or other costs of attending Fairfield University. The maximum number of credits a student may take per semester under the TUIEX benefit is 18. The TUIEX award will void all institutional scholarships and grants previously awarded. However, privately funded scholarships not awarded by Fairfield University will not reduce a TUIEX benefit, nor will Federal need-based aid.
• After all admission decisions have been made, Fairfield University will inform TUIEX applicants of their status by April 15. Notification may occur over the course of a few rounds between January and April. Students must remain academically eligible to return to Fairfield University and continue to be eligible from their home campus.

Recertification

Recertification is handled each year in the system shared by benefit liaisons. Students will ordinarily be able to remain in the program for four years, but continued participation depends upon yearly certification of employment eligibility and the student's satisfactory academic standing at the host institution. Annual submission of an application is not required.

Questions may be addressed to Fairfield University’s FACHEX-TUIEX liaison:
Kristen Smith
Associate Director of Enrollment Marketing & Communications
kesmith@fairfield.edu

TUIEX Guidelines for Fairfield University Employees (EXPORTS)

Fairfield University's liaison is responsible for certifying eligibility for each employee, but this does not guarantee admission at the host institution. Also, admission into the host institution does not guarantee a Tuition Exchange scholarship. Host institutions often choose their scholarship recipients based on the academic profile of the applicant and other institutional priorities. Most schools will only consider incoming first-year students as applicants and may or may not maintain waitlists. It is important to recognize that TUIEX awards are extremely limited in number and highly competitive.

Tuition Exchange is not a guaranteed benefit. Typically, six to ten employees become newly eligible to participate each year and the minimum length of service/ employment with Fairfield University for eligible employees to qualify for Tuition Exchange falls between eight and ten years.

It is Fairfield's policy to only certify children who will enter college as first-time, full-time freshmen. Fairfield does not certify spouses of employees.

The Tuition Exchange scholarship does not always cover full tuition, but an amount set by the host institution. Tuition Exchange, however, sets a minimum tuition amount to be honored by the host institution. The Fairfield University minimum for 2023-2024 is $40,000.

Full-time faculty and staff who will have four years of continuous service by September 1, 2024, may submit an application by October 1, 2023.

Application Process

• The online application located under the “Families” tab on tuitionexchange.org/ is the submission method for certification.
• All eligible employees will be rank ordered by years of service as determined through the Office of Human Resources. Eligibility will be consistent with current policies.
• On November 1, each applicant will receive a decision as to verification of eligibility. If the number of applicants exceeds the number of Tuition Exchange scholarships available for export, applicants will be selected as follows:
  • First priority will be given to applicants based on continuous full-time seniority
  • Should there be a tie among applicants with the same number of service years, actual date of hire will be used.
• It is not necessary to wait for certification in order to proceed with the submission of admission applications to each institution to which you are applying. Each institution sets their own requirements as to if it is necessary for TUIEX applicants to apply by a certain admission deadline (Early Action or Early Decision, for example). Benefit decisions are often made by importing institutions in the spring.
• We also encourage families to follow the regular financial aid procedures for each school to which they are applying in order to have all packaging options in front of them when making their final enrollment decision. You will be asked on the online TUIEX applications if you are applying for financial aid. The FAFSA and/or CSS Profile may or may not be required by schools in order to be considered for TUIEX. A benefit liaison list may be found here.
• Please note that oftentimes merit and/or athletic scholarships awarded by the importing institution cannot be stacked with TUIEX awards. Sometimes grants not awarded by the importing institution and/or Federal financial aid can be stacked. Fairfield University’s Financial Aid contact with TUIEX knowledge is Maura Hegley, Associate Director of Financial Aid, mhegley@fairfield.edu.

Recertification

Recertification is handled each year in the system shared by Fairfield University's liaison and importing institutions. Students will ordinarily be able to remain in the program for four years, but continued participation depends upon yearly certification of employment eligibility and the student's satisfactory academic standing at the host institution. Annual submission of an application is not required.

Termination

Termination from Fairfield University will terminate the Tuition Exchange scholarship agreement at the host institution.

Questions regarding FACHEX or Tuition Exchange may be directed to:
Kristen Smith
Associate Director of Enrollment Marketing & Communications
kesmith@fairfield.edu

Online Application Instructions

FAIRFIELD UNIVERSITYFACHEX/TUITION EXCHANGE ONLINE APPLICATION
Must completed by October 1 of current academic year

Fairfield University FACHEX/ Tuition Exchange Online Application Instructions:

• Visit tuitionexchange.org. Click on the “Families” tab, and then select “Online Application” from the dropdown.
• Read the “Online Application Process for Eligible Families” information and then select “Click here to continue to application”

• Complete the “Student Information” section. The “Application Year” will default to the next academic year.

• Complete the “Employee Information” section
  • “Years of Employment” refers to the number of years you have been employed as a full-time faculty (including Professors of the Practice) or staff member at Fairfield University, without interruption, by September 1 of the next academic year. This number will be confirmed by Human Resources.
    
    To be eligible, your child must be a full-time student at the beginning of the next academic year and you must meet a minimum of four-years of service by September 1 of the next academic year. Termination from Fairfield University will terminate the scholarship agreement at the host institution.
  • Select “Fairfield University - CT (CT)” as your “Current School Employer”

• Complete the “Application Information” section.
  • Total Number of Academic Years: Enter “4” for a first-year student.
  • Total Number of Semesters: Enter “8” for a first-year student.
  • Filing the Free Application for Federal Student Aid (FAFSA): Select “Yes,” “No” or “Unknown” depending on your plans to apply or not apply for financial aid.
  • Select schools from the “Applying To” dropdown. The “ctrl” button (Windows) or “command” button (Mac) allows you to select multiple lines. You may only submit 10 schools per application.
    
    Schools that only participate in the FACHEX program, not Tuition Exchange, may be found at the bottom of the “Applying To” dropdown list. Fairfield employees frequently encounter:
    • FACHEX - Boston College - FACHEX ONLY – MA
    • FACHEX - College of the Holy Cross - FACHEX ONLY – MA
    • FACHEX - University of Detroit Mercy - FACHEX ONLY – MI

    For schools that participate in both FACHEX and Tuition Exchange, two applications are automatically generated (one for each FACHEX and Tuition Exchange).
    Fairfield University should only be selected as your employer and NOT on the “Applying To” list. Tuition Grant-in-Aid is handled by Human Resources outside of this process.

• Comments entered may be viewed by all schools to which you are applying.
• Check “I certify I have read the full instructions…” This is a statement that you have thoughtfully selected the schools to which you are applying for these benefits and will follow each respective admission application process.
• Select “Submit Application.” Continuing students returning to the same institution next year do not need to submit another Tuition Exchange application.