Graduate Assistantships

Description

The assistantship is a one year position. The graduate assistant will work with undergraduate and graduate students with disabilities and/or temporary impairments. The graduate assistant will provide administrative support for the office, including the coordinating of exam scheduling and note-taking services, and assist with general office reception and administrative tasks.

Exam Scheduling & Notetaking Services

• Assist in scheduling, tracking, data entry and proctoring for students with disabilities and/or temporary impairments taking exams in Accessibility
• Proctor exams using online camera system to ensure academic integrity and alert Accessibility staff of any concerning behavior
• Understand all delivery and return methods for exams and execute exceptional attention to detail in communications with professors and students
• Help coordinate and distribute notes from peer note-takers to designated students

Provide Reception/Respond to General Inquiries

• Provide information regarding how to register online for accommodations
• Assist students with general inquiries and make appropriate referrals when necessary
• Determine the nature of and urgency of appointments when scheduling
• Provide general information to students regarding academic programs, student support services, academic and accessibility procedures

Provide Administrative Support as Needed

• Assists with preparing information and materials for programs, events, and student appointments
• Contact students to confirm attendance at appointments and/or to make appointments
• Targeted outreach at various times in the semester to provide support, resources and appointment requests

Skills/Experience

Strong verbal and written communication skills required, excellent interpersonal skills required, and computer proficiency/strong working knowledge of MS Excel is desired. Applicants should have experience and/or interest in counseling, school psychology, and student development.

Qualifications

Bachelor's Degree Required

Tuition Remission per semester: $4500
Service Hours Required: 15 hours per week

Available Positions: 2

Contact: Megan Buxton, Director of Accessibility 

Coaching

Description

Graduate assistant coaches will assist the head coach in all aspects of the specific sport, including: coaching, recruiting, scheduling, budget management and compliance with NCAA and conference regulations.

Qualifications

Bachelor's degree required. Must be accepted to a graduate degree program at Fairfield University.

Experience

Prior coaching and collegiate playing experience preferred.

Available Positions: 0

*Men and Women's soccer, Women's field hockey and softball offer graduate assistantships.

Deadline: Varies

Credit Hours Awarded: 18 per year
Service Hours Required: Varies
Stipend and Benefits: $11,000. Enrollment in the student health insurance plan is available if needed.
Contact: The head coach of each sport. An up-to-date listing is available at www.fairfieldstags.com.

Description

The graduate assistantship entails working closely with the director of internships and professional development and Dolan staff to organize, publicize, and implement functions relative to the office. A successful candidate must have an interest in career development and in working with fellow students.

Graduate assistants receive the same training in general career development issues and will perform some of the same duties. The following are areas where candidates can expect to benefit from and build their resume. Assistants will gain experience in:

Counseling/Training

All graduate assistants will be trained to present and develop career-oriented workshops, critique student resumes, and counsel students. They will also guide fellow students on internship and job search strategies, as well as using Stags4Hire.

Event Planning

Graduate assistants will develop, organize, and implement special events. Some key events may include: Wall Street Basics, Marketing MIXer, Etiquette Dinner, Sophomore Symposium, Week of Service, and special on-campus speakers. They will also communicate with alumni, faculty members, and staff and will publicize special events to students.

Training is provided. Enthusiasm, dedication, problem-solving ability and creativity are required. Computer skills are a plus. Positions are loosely defined to allow the graduate assistant to contribute to the development of her/his position.

For more information please contact Assistant Dean of Graduate Programs, Leanne De Los Santos, at ldelossantos@fairfield.edu or 203-254-4000, ext. 3219.

Available Positions: 1

Program Overview

The Jones-Zimmermann Academic Mentoring Program, funded by a grant from the Marie & John Zimmermann Fund, is an afterschool program focused on academic success and social/cultural enrichment for middle school (6-8) students from Cesar Batalla School in Bridgeport. Fairfield undergraduate students work in a 1:2 ratio with students in grades 6-8 to provide homework support and mentoring. The program will be offered in partnership with the Wakeman Boys and Girls Club Smilow-Burroughs Clubhouse, every school day from 3:30-5:30pm. Afterschool time will be split between tutoring/homework help and enrichment activities.

The program will also include periodic field trips, both to Fairfield University’s campus and an off-campus location.

Graduate Assistant Coordinator Position Job Description

The JZ-AMP Graduate Assistant Coordinator will be responsible for the day-to-day coordination of the program’s operations. Duties will include, but are not limited to:

• Training and supervising Fairfield U undergraduate mentors
• Coordinating homework help and tutoring program (on-site)
• Liaising with staff from Wakeman Boys and Girls Club and teachers from Cesar Batalla School
• Monitor progress of Cesar Batalla students through data collection
• Coordinate logistics for field trips and other program events as needed
• Assist in pursuing additional grant funding opportunities to expand program offerings

The Graduate Assistant Coordinator will report to the Associate Director for Community-Engaged Learning in the Center for Social Impact at Fairfield University.

The position offers a $3,600 tuition credit each semester- 12 hours/week for 15 weeks per semester. The program coordinator must be on-site at Wakeman Boys and Girls club at least 3 days/week from 3pm-6pm to assist in program operations. The remaining 3 hours are for administrative tasks and can be completed remotely or on campus.

Preferred Qualifications & Experience

• Prior experience developing/delivering youth educational programming (e.g. teaching, coaching, counseling, mentoring) and/or experience working with university undergraduates
• Bachelor’s degree in related field (e.g. education, social work)
• Excellent verbal & written communication skills
• Proficiency in Spanish a strong plus
• Ability to work in diverse work environments/cultures
• Organized & detail-oriented

Number of open positions: 1

Application deadline: February 16, 2022

Contact Person: Andrea Canuel, andrea.canuel@fairfield.edu, 203-254-4000, extension 3393

Description

The College of Arts and Sciences Graduate Assistantship will assist the Dean's Office with routine tasks. Being proactive with visitors is essential. Answering phones, routing calls, and addressing the traffic flow within the office are major components of the graduate assistant's responsibilities, and a friendly warm presence is needed to accomplish this effectively.

Skills and Qualifications

• Proficiency in Microsoft Office
• Excellent communication skills
• Ability to work independently

Main Responsibilities

Graduate assistants will assist with a variety of specialized projects and provide secretarial support for the office staff.

• Greeting, assisting, and screening visitors and telephone calls
• Responding to routine and project oriented requests
• Maintaining Excel database spreadsheets
• Scheduling and coordinating student calendar appointments
• Typing routine memoranda and letters
• Assisting with electronic filing of student folders and miscellaneous correspondences

Tuition Value for SUMMER Semester

The graduate assistantship involves a commitment of 12.5 hours per week, for 12 weeks during the summer semester. This is a total of 150 hours during the summer semester for the College of Arts and Sciences Dean's Office. In return, your assistantship entitles you to $3,000 of tuition credit. 

Please note: tuition credit is available for use only during the Summer semester and there will be no cash refund for unused tuition credit. 

Tuition Value for FALL & SPRING Semesters

he graduate assistantship involves a commitment of 15 hours per week, for 15 weeks during both fall and spring semesters. This is a total of 225 hours per semester for the College of Arts and Sciences Dean's Office. In return, your assistantship entitles you to 4,500 of tuition credit for each semester. Please note tuition credit is available for use only during the current semester and there will be no cash refund for unused tuition credit.

Available Positions: 0
E-mail: Jean Daniele at jdaniele@fairfield.edu

Description

The College of Arts and Sciences is seeking a graduate assistant for support with office tasks, event planning, and other office-related activities as assigned.  Please note applicants must be enrolled in a Graduate Program at Fairfield.

Skills and Qualifications

• Proficiency in Microsoft Office and Outlook
• Excellent communication skills
• Ability to work independently

Main Responsibilities

• Greeting and assisting visitors, staff, and students and responding to requests for information
• Scheduling department meetings and workshops;=
• Assisting with logistics for department/program event planning, workshops, class trips, and student events
• Posting student-related events on the Life@Fairfield portal
• Creating posters and award certificates through the Canva application/software, following university guidelines and templates
• Updating department/program faculty and student list each semester as needed
• Assisting with general department/program responsibilities, such as maintaining department files, collecting and electronically filing course syllabi, ordering office supplies, and processing work orders to manage facilities issues

Tuition Value for FALL & SPRING Semesters

The graduate assistantship involves a commitment of 10 hours per week, for 15 weeks during both fall and spring semesters. This is a total of 150 hours per semester for the College of Arts and Sciences. In return, your assistantship entitles you to $3,000 of tuition credit for each semester. Please note tuition credit is available for use only during the current semester and there will be no cash refund for unused tuition credit.

Available Positions: 0
E-mail: Jean Daniele at jdaniele@fairfield.edu

Description

The College of Arts and Sciences is seeking a graduate assistant for support with office tasks, event planning, and other office-related activities as assigned.  Please note applicants must be enrolled in a Graduate Program at Fairfield.

Skills and Qualifications

• Proficiency in Microsoft Office and Outlook
• Excellent communication skills
• Ability to work independently

Main Responsibilities

• Greeting and assisting visitors, staff, and students and responding to requests for information
• Scheduling department meetings and workshops;=
• Assisting with logistics for department/program event planning, workshops, class trips, and student events
• Posting student-related events on the Life@Fairfield portal
• Creating posters and award certificates through the Canva application/software, following university guidelines and templates
• Updating department/program faculty and student list each semester as needed
• Assisting with general department/program responsibilities, such as maintaining department files, collecting and electronically filing course syllabi, ordering office supplies, and processing work orders to manage facilities issues

Tuition Value for FALL & SPRING Semesters

The graduate assistantship involves a commitment of 15 hours per week, for 15 weeks during both fall and spring semesters. This is a total of 225 hours per semester for the College of Arts and Sciences. In return, your assistantship entitles you to $4,500 of tuition credit for each semester. Please note tuition credit is available for use only during the current semester and there will be no cash refund for unused tuition credit.

Available Positions: 0
E-mail: Jean Daniele at jdaniele@fairfield.edu

Description

This graduate assistantship will support the Biology Department and senior coordinator with routine office tasks, event planning, and other office-related activities as assigned.

Skills and Qualifications

• Proficiency in Microsoft Office and Outlook
• Excellent communication skills
• Ability to work independently

Main Responsibilities

The graduate assistant will provide general office assistance and work on a variety of specialized projects and tasks as assigned by the Biology Department senior coordinator, including but not limited to:

• Managing of shared Outlook calendar for Bannow 319 room reservations and various meetings
• Reserving rooms for faculty members using the University’s Event Management System (EMS)
• Assisting with logistics for department/program event planning, workshops, class trips, and student events
• Posting student-related events on the Life@Fairfield portal
• Creating posters and award certificates through the Canva application/software, following university guidelines and templates
• Updating student Excel spreadsheets by class as needed
• Ordering copy paper, staples, and toner supplies for area copy machines; keeping machines supplied as needed; and reporting service requests
• Assisting with general department/program responsibilities, such as electronic filing of course syllabi, ordering office supplies, and processing work orders to manage facilities issues

Tuition Value for FALL & SPRING Semesters

The graduate assistantship involves a commitment of 10 hours per week, for 15 weeks during both fall and spring semesters. This is a total of 150 hours per semester for the College of Arts and Sciences Biology Department office. In return, your assistantship entitles you to $3,000 of tuition credit for each semester. Please note tuition credit is available for use only during the current semester and there will be no cash refund for unused tuition credit.

Available Positions: 0
E-mail: ldancho@fairfield.edu

Description

The Fredrickson Family Innovation Lab is currently accepting applications for a graduate assistant for the 2023-2024 academic year. The graduate assistant will work in the Fredrickson Family Innovation Lab, and greet and assist visitors in accordance with COVID-19 guidelines. The lab can be reserved for workshops, tutorials, and classes by Fairfield University faculty; when not reserved, the lab is freely available for students. The graduate assistant will assist the co-directors with event planning, website maintenance, program meetings, and oversee Work-Study personnel. Interest in technology, digital scholarship, innovation, and research is highly preferred.

Qualifications/Experience

• Knowledge of one or more digital tools, such as Adobe Spark/Adobe Creative Suite, Photoshop, GIS-mapping, html, digital publishing, and qualitative or quantitative research software.
• Proficiency in Microsoft Office: Experience with Microsoft SharePoint/Teams
• Excellent oral and written communication skills
• Ability to work independently and with a team
• Desire to work with students

Duties

• Greet and assist visitors, including faculty, staff, and students (in accordance with COVID-19 guidelines)
• Campus outreach and lab promotion
• Attend Steering Committee meetings
• Assist with event planning
• Draft, update, or develop copy for Innovation Lab website
• Collaborate with other departments
• Steer inquiries
• Consultations with students (in accordance with COVID-19 guidelines)
• Other duties as assigned

Tuition Remission per semester: $4,500

Service Hours: 15 hours per week for 15 week semester

Contact: Please forward resume to Dr. Xie at lxie@fairfield.edu. 

2023-2024: 0 open positions

Main Responsibilities

• Maintain social media accounts with important updates, announcements, events, program highlights
• Collate program related information into weekly news bulletins to be sent to all majors/minors
• Occasional classroom presentations of program news
• Assist with representing our programs at campus functions (i.e. major/minor fairs)
• Assistance with research projects and data collection as needed
• Flyer and poster creation, for digital and print dissemination
• Post flyers/posters around campus as necessary
• Occasional courier needs to bursar’s office, etc.
• Support one or more of our student-run clubs/programs (Undergraduate Journal for Global Citizenship, Model United Nations Club, International Business/International Studies Club, Peace Corps Prep Program, etc.)

Location: DMH 251

Available Positions: 0

Supervised by: David Crawford, Director

Contact: dcrawford@fairfield.edu

Description

The graduate assistant will support the Psychological and Brain Sciences (PBS) Department by working with the department chair and the senior department coordinator on routine office tasks, event planning, data collection and analysis, reports, website maintenance, and other related activities.

Skills and Qualifications

• Proficiency in computer skills and applications, such as Microsoft Office, Outlook, Canva, and social media
• Knowledge of SPSS (for statistical analyses) and Qualtrics (for creating surveys)
• Organizational abilities, problem solving, and the ability to carry tasks through to completion
• Excellent oral and written communication skills
• Ability to work independently and as a team player
• Must be accepted to a graduate degree program at Fairfield University

Main Responsibilities

The graduate assistant will provide general office assistance and work on a variety of specialized projects and tasks as assigned by the Psychological and Brain Sciences Department chair, senior coordinator, and  individual faculty working on departmental initiatives, including but not limited to:

• Assisting with general department/program responsibilities, such as electronic filing of course syllabi, ordering office supplies, and processing work orders to manage facilities issues
• Assisting with logistics for department/program event planning and managing, workshops, class trips, and student events
• Posting department events on the Life@Fairfield portal and on social media sites
• Creating flyers, posters, and award certificates through the Canva
• Assist with representing PBS programs at campus functions (e.g., major/minor fairs) and creating/updating materials
• Reserving rooms for faculty members using the University’s Event Management System

Hours and Tuition Value for Fall/Spring Semesters

The graduate assistantship involves a commitment of 10 hours per week, for 15 weeks during both fall and spring semesters. This is a total of 150 hours per semester. In return, your assistantship entitles you to $3,000 of tuition credit for each semester. Please note tuition credit is available for use only during the current semester and there will be no cash refund for unused tuition credit.

Available Positions: 1 

Contact

Interested candidates should forward a cover letter with a statement of interest and qualifications, and a resume to Linda Henkel, PhD, Chair of Department of Psychological and Brain Sciences
E-mail: lhenkel@fairfield.edu

Description

The Department of Psychological and Brain Sciences runs the Adrienne Kirby Family Literacy Project to enhance low-income children’s language skills and school readiness.  As a Graduate Assistant, you will be involved in training and supervising the work of Fairfield University psychology undergraduates who volunteer or participate for course requirements at the Hall Neighborhood House Early Learning Center classrooms and afterschool programs in Bridgeport. Most of the work takes place on the Fairfield University campus, but the Graduate Assistant’s presence will be required at Hall Neighborhood House for five Fridays each semester.

Qualifications/Experience

Applicants must be available two to three days a week, for a total of 15 hours per week. Applicants must be available on five predetermined Fridays each semester for on-site visits to Hall Neighborhood House. Individuals must be able to make a two-year commitment to the position. Additionally, the Graduate Assistant must have a valid driver’s license by the time the position begins.

Skills/Duties

• General administrative skills
• Act as a liaison with administrators and teachers at Hall Neighborhood House
• Coordinate the reservation of university vehicles for use in various projects with Hall Neighborhood House
• Organize student/volunteer teams and manage scheduling needs
• Track weekly payroll for federal work-study students
• Engage in end-of-semester reflections regarding process and details, with an emphasis on future planning

Available Positions: 1 

Tuition Value for Fall & Spring Semesters

The graduate assistantship involves a commitment of 15 hours per week, for 15 weeks during both Fall and Spring semesters (a total of 225 hours per semester). In return, your assistantship entitles you to $4,500 of tuition credit for each semester. Please note tuition credit is available for use only during the current semester and there will be no cash refund for unused tuition credit.

Contact

Interested candidates should send a cover letter with a statement of interest, qualifications, and a resume to Dr. Jeanne Peloso, AKFL Director in the Department of Psychological and Brain Sciences

E-mail: jpeloso@fairfield.edu

Description

The Department of Visual and Performing Arts is seeking a graduate assistant to assist with the following responsibilities:

• Preparing information and materials for programs, events, and student appointments
• Contacting students to confirm attendance at appointments and/or to make appointments
• Targeted outreach at various times in the semester to provide support, resources and appointment requests
• Department based projects – upon request

Qualifications/Experiences

• Ability to work independently
• Proficient in the use of PowerPoint, Adobe Spark / MP4 transfer of videos into PowerPoint for lecture presentations

Service Hours: 5 hours a week fall and spring semester

Available Positions: 0

Tuition Reimbursement: Dependent on number of hours and weeks worked each semester

Contact: Please forward your resume to Jean Daniele at jdaniele@fairfield.edu

Description:

The graduate assistant will work with faculty to help in the classroom setting in terms of supporting course delivery, grading student work, leading study groups, or facilitating learning activities. The assistant might also support special projects within the Egan School, and faculty research projects. A graduate assistant will be matched to an instructor based on their clinical, technical, computer and research skills. Self-initiative and a good work ethic are important. Strong computer skills are essential. The assistant must be able to work independently and operate as a team member with the Egan School of Nursing & Health Studies.

Qualifications:

Must be admitted to one of the Egan School Graduate Programs.

Available Positions: Up to 20 per semester (fall and spring).

Deadline: July 15 for the fall semester and November 15 for the spring semester.

Service Hours Awarded: Students may elect to complete either 5 or 10 hours per week for the 14 weeks of the semester (total hours=70 for 5 hours/week; 140 for 10 hours/week)

Compensation: $1500 for 5 hours/week; $3000 for 10 hours/week

Application Procedure: If interested in a graduate assistantship position, please download and complete the application. The application can be submitted to Dr. Karen Corcoran, Assistant Dean for Graduate Studies at the Egan School, by July 15 for the fall semester and November 15 for the spring semester.

Contact: Dr. Karen Corcoran, Assistant Dean for Graduate Studies

E-mail: karen.corcoran@fairfield.edu

Available Positions: 20

Description

The Graduate Assistant will provide administrative support for the Office of Financial Aid, including  various functions of verification, front office duties, reporting analysis and communicating with students and families.  

Skills and Qualifications

• Graduate student in a program lasting longer than 1 year
• Must have excellent written and verbal commuication skills
• Must be able to work both independently and as a team member
• Strong attention to detail and a quick learner
• Proficiency in Microsoft Office including Word and Excel is a plus but not required
• Experience with PowerFAIDS or Workday is a plus but not required

Responsibilities

• Support front office (this includes phones, emails, document review)
• Assist students and families with processes related to financial aid
• Assist with Student Employment processes, including Federal Work Study
• Assist in review of reports
• Maintain confidentiality

Available Positions: 0 - position filled

Credit Hours Awarded: $4,500

Service Hours Required: 15 per week

Contact: Maura Hegley, Director Student Employment
E-mail: mhegley@fairfield.edu 

Description

The Fairfield University Mathematics Center is seeking a graduate assistant to support individualized and group tutoring sessions in calculus and introductory statistics courses. The appointment is for the full academic year 2022-2023, 15 hours per week, including the final exam period.

Responsibilities

In addition to leading group tutoring sessions in Explorations in Math (MATH 1015), Precalculus (MATH 1011), Calculus (MATH 1016, MATH 1121/MATH 1122, MATH 1145/1146 and MATH 1171/1172) and Statistics (MATH 1017 and MATH 2217), the graduate assistant may be involved in tutor training and other administrative duties for the Mathematics Center. We plan to have in-person tutoring next semester, though virtual tutoring sessions may be needed in the event of changing health conditions.

Qualifications

The position is open to Fairfield University graduate students enrolled in 3 courses per semester (both fall and spring) with preference given to those in the Mathematics program or the 5-year Education in Mathematics program. Previous experience in tutoring calculus and statistics is expected. Students enrolled in 2 courses per semester may be considered for a reduced award.  The stipend may also be divided between 2 graduate students, one per semester.

Available Positions: 1

To Apply: Please send a resume, an unofficial transcript of undergraduate and graduate work you have done, and a cover letter that indicates any past teaching, tutoring or relevant experience, and a list of graduate courses you plan to take during the 2022-2023 academic year to: Dr. Laura McSweeney, Co-Director of the Mathematics Center, at lmcsweeney@fairfield.edu.

In addition, please have a faculty member (preferably from the Mathematics department) fill out a reference form (PDF) and have the faculty member return it to Dr. McSweeney (Bannow 111). A complete application should be submitted by August 1, 2022 for full consideration.

Deadline:  August 8, 2022, or until position is filled.

Stipend and Benefits:  15 hour work week for 15 weeks for a $4500 tuition credit per semester. 

Contact: Laura McSweeney, Co-Director of the Mathematics Center, Bannow 111
E-mail: lmcsweeney@fairfield.edu

Description

The Fairfield University Writing Center is seeking a graduate assistant to support individualized and small-group tutoring in writing.

Responsibilities

The Writing Center is currently accepting applications for a graduate assistant for the 2023-2024 school year.  Applicants should be flexible, dynamic, and engaging, as well as organized and detail-oriented.  Primary responsibilities include:  one-on-one tutoring, small group tutoring, peer mentoring, event planning, and organizational activities related to writing center administration.  The graduate assistant must be conscientious and considerate while supporting the success and general well-being of both graduate and undergraduate students, as well as undergraduate tutors.  Desired qualifications include experience with project administration and event planning; promotion, social media, and web development; and mentoring, tutoring, and staff development.  Applicants should have a strong interest in writing across the curriculum and cross-disciplinary work, multi-lingual writing, and inclusion, equity, and access in writing.  Applicants should also be willing to coordinate and host a variety of workshops and events for writers in middle school through graduate school. 

Qualifications

This position is open to graduate students in any field of study; experience in one-to-one tutoring and small-group mentoring is preferred. Desired qualifications include experience with project administration and event planning; promotion, social media, and web development; and mentoring, tutoring, and staff development. Applicants should have a strong interest in writing across the curriculum and cross-disciplinary work, multi-lingual writing, and inclusion, equity, and access in writing.

To Apply: Please send a resume and cover letter to Pamela Kelly, Office Manager for The Writing Center at PKelly@fairfield.edu. 

Tuition Reimbursement: $4500 towards tuition per semester
Service Hours Required: 15 hours per week
Contact: Pamela Kelly
E-mail: PKelly@fairfield.edu

2023-2024 Available Positions: 0

 

Responsibilities

The graduate assistant will assist with implementation and maintenance of Global Fairfield student support systems for study abroad and international student & scholar services.   May work with the following systems

• Slate
• Terradotta ISSS
• Terradotta Studioabroad
• Banner/ISSM
• Workday

May assist with SIS conversion

Document procedures

Qualifications

• Graduate student in the process of a Master’s degree in Software Engineering, Data Science or similar program
• Experience with web and database design a plus
• Knowledge of ERP systems (Banner and Workday) helpful but not required
• Able to follow standard instructions, practices and procedures
• Self-motivated, team player, detail oriented
• Able to meet required deadlines
• Ability to work independently with high degree of accuracy and attention to
• Excellent communication skills

For the spring 2024 semester, the tuition benefit is not available.  The graduate student will receive $20 per hour for 15 hours per week.  

For subsequent semesters, the graduate student may choose to receive either the graduate tuition benefit ($4500 towards tuition each semester) or an hourly rate of $20 per hour for their work and requires a commitment of 15 hours per week for 15 weeks each semester. The position is renewable for a second year by mutual agreement.

This position is based at Fairfield University’s Fairfield, CT campus and is not eligible for immigration assistance.  This position will work on-site but some remote work possible.

To Apply: Interested candidates should email a statement of interest, qualifications, and resume to Lynn Kelliher, Office Manager Global Fairfield lkelliher@fairfield.edu

2024 Available Positions: 1

Position Summary

As part of the IR Team, the IR Assistant will assist with analyses and reporting that supports internal and external reporting and publications, surveys, and office operations.

The IR Assistant is expected to collect and maintain data from across campus required for internal and external reporting; including but not limited to guidebook and ranking publications and the University Fact Book.  The IR Assistant may compile data required for regular reporting to the state and federal government, accrediting organizations, grant activities, external publications, and respond to coordinating and assisting in the completion of ad hoc requests coming to Institutional Research.  Additionally, the IR Assistant is expected to coordinate the on-campus survey process and will be trained to use the IR owned/operated survey software to design and launch surveys for campus partners.  This includes developing and maintaining online survey instruments, administering the surveys, monitoring the results, and reporting on results as needed.  All components of the position include communicating deadlines and reminders of due dates, tracking the accurate and complete compilation of required documents from various departments and divisions; and preparing reports.

The position is responsible for frequent handling of confidential data and must maintain compliance with FERPA and other applicable laws and regulations, as well as office standards.

Areas of Knowledge and Essential Functions

University Fact Book and College Guidebooks:

• Support the preparation and publication of internal and external data and survey projects
• Compile, create, and publish annual University Fact Book (with assistance from IR team and campus partners)
• Compile and submit college guidebook profiles by externally imposed deadlines

Data Preparation/Retrieval:

• Support the completion of various data reports and survey summaries
• Collaborate with IR dept. on analytical data projects
  

Survey Software:

• Coordinate survey requests and approval calendar
• Assist with administering and reporting out on surveys

Department Administration/Ad Hoc:

• Responsible for day-to-day activities of the office including but not limited to scheduling, filing, coordinating incoming requests, orders, external registrations, maintain office records
• Ability to play key role in IR review process of submissions and projects; responsible for reviewing documents and other materials.
• Compile IR Assistant Onboarding and Training Handbook

Skills

• Project Management
• Communication Skills (verbal, written, listening)
• Computer/Technical (MS Suite with focus on Excel)
• Adaptability/Awareness
• Detail Oriented
• Teamwork

Abilities

• Oral Comprehension – the ability to comprehend direction, feedback, and opinions when others are speaking to you
• Written Comprehension – the ability to comprehend information and ideas detailed in writing
• Written Expression – the ability to explain and converse on ideas and information through writing
• Ability to coordinate and complete multi-step projects requiring input and work from many individuals.
• Demonstrates ability to prepare documents with high level of accuracy and consistency
• Attention to Detail - ability to achieve thoroughness and accuracy when accomplishing tasks, no matter how small or large
• Maintain the highest level of confidentiality regarding sensitive data

Additional Information

• Flexible work hours and remote work possible at times

Job Requirements

• Must be enrolled in a 2-Year or more Graduate program

Responsibilities may be changed and/or added at any time.

Available Positions: 1

Credit Hours Awarded: $3,000

Service Hours Required: 10 per week

To Apply: Daniel Grazynski 203-254-4000 x2094

Contact: Daniel Grazynski, Data Analytics/Research Analyst
E-mail: Daniel.grazynski@fairfield.edu