LibraryAboutPoliciesCirculation Policies

Circulation Policies: Borrow & Renew Materials

Circulation Desk - Location: Main Floor

Monday-Thursday 7:45 a.m.-midnight
Friday 7:45 a.m.-10:30 p.m.
Saturday 9 a.m.-9 p.m.
Sunday 10:30 a.m.-midnight

Phone: (203) 254-4044 ext. 2188
Fax: (203) 254-4135


Eligibility for Borrowing Privileges

All Fairfield University students may borrow material upon presentation of their valid Fairfield University identification card.

Faculty, administrators, and University staff, including retired personnel, may borrow material upon presentation of their University ID.

Adjunct Faculty who teach on a semester by semester basis may borrow materials during the semester they are teaching. Long term adjuncts must make special arrangements with the University Librarian for privileges while not teaching.

Fairfield Prep students who are juniors or seniors may borrow a total of four items at a time upon presentation of their Prep ID.

Guest cards are issued to Fairfield University alumni, adult Fairfield residents (age 18 or older; non-high school students, with the exception of Fairfield Prep juniors or seniors) with a current Fairfield Public Library card, and to Fairfield University faculty and staff family. For all other potential patrons, a Community Borrower membership may be obtained for an annual fee of $100.

Application may be made at the Circulation Desk. Guest and Community Borrowers may borrow a total of four items at a time. Renewal privilege is extended to guest card holders one time renewal per book. This may be accomplished by e-mailing or calling (203) 254-4044 ext. 2188. Guest and Community Borrowers can also renew items online using barcode and last name.


Borrowing Periods

Regular circulating books may be retained for four weeks and may be renewed once by University students. Media (DVD, CD, and VHS) circulate for seven days. All four-week material is subject to recall within two weeks of the due date if needed by another borrower or immediately if needed for reserve. Four-week books circulate to faculty for 120 days and are renewable for an additional 120 days. Adjunct faculty may borrow only during the semester in which they teach.

Reference books, newspapers, microforms, periodicals, media equipment, and in-house reserve materials are for use in the library only.

CAE books check out to faculty/staff for a period of 90 days with 1 time renewal of an additional 90 days.

Overnight reserve materials must be returned by 10:30 a.m. the following day.

Each borrower is responsible for returning all books and other materials charged out in their name.

For borrowing periods for all items, see the Borrowing Privileges & Loan Periods

Print Journals

Print journals do not circulate and cannot leave the Library. This is to ensure continuous access by users during all hours that the library is open, and availability for interlibrary loan copying. There is a photocopier in the Circulation Department which faculty can use to make photocopies, or to scan articles and e-mail them to themselves. Faculty & Staff can also request an article through our Document Delivery service.

Overdue Materials

Books may be returned to the Circulation Desk or the book drop. Media and reserve material must be returned directly to the Media Desk. Borrowing privileges will be suspended when an unpaid fine limit is reached or when a set number of overdue items have been billed for replacement. More restrictive policies apply to overdue reserve items and interlibrary loans.

All fines on overdue material are payable at the Circulation Desk or by mail. Questions regarding fines should be directed to the Circulation Department between the hours of 8 a.m. and 6 p.m., Monday through Friday.

Unpaid student accounts are submitted to the University Bursar for direct billing prior to each semester. Replacement charges for books will be waived if the books are returned within one month of the Bursar's billing. Graduate and Continuing Education students will be barred from registering for courses until their accounts have been settled with the Bursar. Diplomas and transcripts will be withheld until all library materials have been returned, and fines or other charges paid.

Overdue Fine Schedule

Full Fine Schedule

Four-week Books, Audiocassettes, CDs, Videocassettes, DVDs
$.05 per day
$5.00 maximum per item

Interlibrary Loans
$10.00 maximum per item

$.20 per hour for in-house and overnight reserves
$1.00 per day for 3 and 7 day reserves
$10.00 maximum per item

Three and Seven-Day Curriculum Collection Materials
$.05 per day
$5.00 maximum per item

Video Camera
$1.00 per day

$1.00 per hour
$50.00 maximum per item

$0.05 per hour
$10.00 maximum per item

$.05 per day will be charged for a book returned after the date specified on the recall notice.

Requesting Material for Hold or Recall

Current faculty, staff, and students can use the "Request it" feature in the library catalog to recall items that are checked out, and also request a hold for pickup for on-shelf materials. Patrons are prompted to enter their NetID and password once they click on the "Request It" button.

Hold requests for On-shelf Materials

A request placed for an item listed as available on-shelf will be available for pick up within 36 hours. The patron will be notified by e-mail when the item is ready for pick up at the Circulation Desk.

Recall Requests

Recall requests shorten the loan period for the original borrower, who is guaranteed a minimum loan period of 14 days. Patrons are notified by e-mail when an item checked out to them has been recalled. The patron who has requested the recall will be notified by e-mail when the item is ready for pick up at the Circulation Desk.

Material will be held for 7 days for pick-up and then returned to the shelves if not picked up by that time.

For materials that are not available through DiMenna-Nyselius Library, please visit Request from Other Libraries (ILL).

Lost and Damaged Material

Charges for lost material include the replacement cost of each item plus any overdue fines. Lost material should be reported immediately to the desk attendant, as fines accrue from the due date to the date the loss is reported. A refund of replacement charges will be made if the item is returned within one month of payment. The amount of charges for damaged materials will be set at the cost of repair or replacement. 

My Account

To view the items you have checked out, placed on hold, wish to renew, or check on any current fines or bills visit "My Account" in the Library Catalog.

Students and faculty can use their NetID to logon to My Account. Once logged-in, students and faculty can view what items are checked out to their account, renew library materials, and see the amount if fines they have incurred.

Guest and Community Borrowers can logon to My Account using barcode and last name combination. On the Library Account login page, click on the "Alumni / Community Borrower / Guest Login" button and login with your last name (case in-sensive) and your Guest Card barcode. 

Need more help? Call the Circulation Desk at (203) 254-4000 ext. 2188.