In addition to the above, in certain circumstances, as permitted by law, we might disclose some Personal Information without an explicit authorization from you. For example, we may disclose your Personal Information to law enforcement and similar authorities to comply with applicable law or legal process, protect our interests, or prevent or prosecute fraud. Your Personal Information may also be transferred in connection with, or during negotiations of, any merger, acquisition, sale of assets or any line of business, change in ownership control, or financing transaction.
How Long We Retain Your Personal Information
We may retain each category of Personal Information for as long as needed or permitted based on your relationship with us, our legal and regulatory obligations, and our need to retain information for normal business purposes, including marketing. The criteria we use to determine our retention period includes:
- how long the Personal Information is needed to provide our Services to you;
the type of Personal Information collected;
- how recently you engaged with us and the nature of that engagement;
- whether we are legally or contractually required to maintain your information for a certain period of time; and
- other legal considerations (e.g., reporting obligations).
Digital Technologies
We use various digital tracking technologies to gather information about you when you interact with the Site, email communications, or our Services. These tracking technologies include technologies such as cookies, web or hardware, pixels, log files, local shared objects, and similar technologies. Depending on where you live, certain information about your use may be collected automatically, including, but not limited to:
- details of your visits to and information generated in the course of your use of the Site (including the timing, frequency, and pattern of service use) including, but not limited to, traffic data, location data, weblogs and other communication data, the resources that you access, and how you reached our Site;
- details regarding the device you use to access our Services, including but not limited to your operating system, and browser type; and
- information about how you interact with our ads, including whether you open or click links in any correspondence.
When required under applicable law, we will not collect this information unless you choose to opt in to our collection and use of your Personal Information. We use the information gathered via these technologies to maintain and optimize our Site (e.g., improving security, fixing bugs, preventing website crashes), understand traffic and usage patterns, associate information with a particular user or device, personalize your experience, and for marketing purposes. Our partners may also supplement this data with the same or similar categories of Personal Information they have collected about you.
The cookies on the Site may be session cookies (i.e., last only for one browser session) or persistent cookies (i.e., continue in your browser until they are deleted or expire). Some of the cookies we use may be flash cookies or Adobe cookies, which may contain demographic information and depending on your browser, these cookies may not normally be deleted when your cookies are deleted. Please check your browser to determine where these types of cookies are stored and how they may be deleted. Among other cookies, we use Google Analytics. You can learn more about how those cookies work by visiting “How Google uses information from sites or apps that use our services,” located at https://policies.google.com/ technologies/partner-sites. You may install a Google Analytics Opt-out Browser Add-on by visiting https://tools.google.com/dlpage/gaoptout.
You can learn more about cookies, see what cookies have been set on your computing device, and learn how to manage and delete them by visiting https://allaboutcookies.org. While we recommend that you leave cookies turned on, as they allow you to take advantage of some of the features of the Site, you have the ability to control our cookies. Specifically, you can utilize our cookie banner and/or configure your browser settings to (i) receive notifications when you are receiving new cookies, (ii) disable cookies, or (iii) delete cookies. Please refer to your Web browser's help section for information on how to do this. If you elect not to allow cookies to be placed, you may not be able to use or to enjoy all of the services and features of the Site.
We engage in targeted advertising, but we do not otherwise disclose Personal Information with third parties for those third parties’ direct marketing purposes. If you are a U.S. resident, you can opt out of targeted advertising, by emailing your request to privacy@fairfield.edu, completing this webform, selecting “Reject Non-Essential” on our , or using an opt-out preferences signal, such as the Global Privacy Control (“GPC”) on browsers and/or browser extensions that support such a signal. To download and use a browser supporting the GPC browser signal, click here: https://globalprivacycontrol.org/orgs. If you choose to use the GPC signal, you will need to turn it on for each supported browser or browser extension you use. We do not respond to Do Not Track signals.
Your Privacy Rights
If you are a resident of Colorado, Delaware, Maryland, New Jersey, Oregon, the United Kingdom (“UK”), the European Union (“EU”), or the European Economic Area (“EEA”), you have the following rights:
- the right to know what Personal Information we are processing about you;
- the right to access your Personal Information, including receiving a copy in a portable format;
- the right to request the correction or rectification of any inaccurate Personal Information;
- the right to request that we delete or erase your Personal Information, subject to certain exceptions; and
- the right to opt-out of, or if you previously opted in, withdraw consent to, the sale of your Personal Information, including for purposes of targeted advertising.
If you are a resident of Maryland, you have the right to obtain a list of the categories of third parties to which we have disclosed your Personal Information.
If you are a resident of Delaware or Oregon, you have the right to obtain a list of the specific third parties to which we have disclosed your Personal Information.
If you are a resident of the EEA, EU, or UK, you have the right to object to or request that we restrict certain types of processing of your Personal Information, under certain conditions. Additionally, where consent was provided to process your Personal Information, you have the right to withdraw consent at any time. You also have the right to lodge a complaint with a supervisory authority. For more information on this, please contact your local data protection authority.
If you are a resident of Colorado, Delaware, Maryland, New Jersey, Oregon and do not agree with our decision regarding your privacy request, you may submit a request to appeal our decision by emailing us at privacy@fairfield.edu.
How to Exercise Your Privacy Rights
If you would like to submit a privacy request regarding your Personal Information, you, or an authorized agent on your behalf, can email your request to privacy@fairfield.edu or complete this webform.
Once you submit your request, we will take commercially reasonable steps to verify your identity, including confirming certain information you provide against the information in our files about you (e.g., your email address, name, or phone number). Once we have verified your request, we will make good faith efforts to evaluate and act on your request, but there may be circumstances in which we might not grant your request. If we deny your request, we will tell you why unless we are prohibited from doing so by law.
Non-United States Residents
Please note that by using our Services, you will be sending information (including Personal Information) to the United States where our servers are located. We will hold and process your Personal Information in accordance with privacy laws in the United States and this Policy. Please note that privacy laws in the United States may not be the same as, and in some cases may be considered less protective than, privacy laws in other countries. We take reasonable steps to ensure that your Personal Information is treated securely and that no transfer of your Personal Information will take place to an organization or a country unless adequate controls are in place to safeguard your Personal Information.
Therefore, by providing your Personal Information, you consent to the use of your Personal Information as identified in this Policy and to the transfer of your Personal Information to the United States. Any transfer of EEA, EU, or UK consumer data to the United States is done according to the established Standard Contractual Clauses for international data transfers. Additional detail can be obtained by contacting us as described in the “Contact Us” section below. To the extent we process your Personal Information, we do so primarily in reliance on your consent, our legitimate interests in doing so, as necessary to fulfill a contract with you, as legally required, to protect your life, health, or safety. Please see the sections below for the legal basis we have for processing your Personal Information.
Personal Information Collected Via the Site
As stated above, we may obtain certain Personal Information (e.g., internet or other electronic network activity information, IP address, browser type, and device type) when you use our Site. We process this Personal Information for the purposes described in the “Collection of Personal Information” section above consistent with the legal bases recognized by the applicable law, which may include, for instance: to facilitate transactions requested by you and meet our contractual obligations (for example, registering you for events); to pursue our legitimate interests (for example, website analytics); as necessary for compliance with a legal obligation; or on the basis of your consent, where applicable.
Admissions and Financial Aid
We collect and use various kinds of Personal Information (e.g., contact information, demographic information, education history, testing history, personal information and history, health and medical information, employment history, financial information, and other Personal Information helpful for the purposes stated below) when you, or your children, apply for admission to Fairfield or to a program or course offered by us, and when you apply for financial aid, if available. The primary source of this Personal Information is the applicant’s submissions. We may solicit additional data, for example, from interviewers as part of the admissions process, if applicable, or from other available sources when we are looking for potential candidates for admission in connection with recruiting activities. The Personal Information collected by us, or on our behalf, during the admissions process are used for the primary purposes of considering the applicant’s candidacy for admission to the relevant school, program or course, evaluating the applicant’s eligibility for financial aid, if applicable, and, if the applicant is admitted and enrolled, facilitating their education (such as by sharing Personal Information with registrars and others in order to enable the applicant’s enrollment and participation in the Fairfield, program or course to which they have been admitted).
We process your Personal Information for the purposes described in the above paragraph and in the “Collection of Personal Information” section of this Policy, consistent with the legal bases recognized by the applicable law, which may include, for instance: to pursue our legitimate interests (for example, providing educational offerings and conducting admissions research); to process transactions requested by you and meet our contractual obligations (for example, to process your application for admission); as necessary for compliance with a legal obligation (for example, financial aid reporting); or on the basis of your consent, where applicable.
Current and Prospective Students
We collect and use various kinds of Personal Information (e.g., contact information, demographic information, biographic information, financial information education, and employment history, testing history, personal information and history, health and medical information, and other Personal Information helpful for the purposes stated below) when you attend, apply, or seek information on Fairfield or a program or course offered by us. We collect and process all types of Personal Information listed in the “Collection of Personal Information” section of this Policy about current and prospective students. The Personal Information collected by us, or on our behalf, during the admissions process or attendance at Fairfield is used for the primary purposes of considering your candidacy for admission and facilitating your education (such as by sharing Personal Information with registrars and others in order to enable your enrollment and participation in the Fairfield, program or course to which you have been admitted).
We process your Personal Information for the purposes described in the above paragraph and in the “Collection of Personal Information” section of this Policy, consistent with the legal bases recognized by applicable law, which may include, for instance: to pursue our legitimate interests (for example, providing educational offerings and evaluating admissions); to process transactions requested by you and meet our contractual obligations (for example, to process your application for admission); to provide you with medical or health services; as necessary for compliance with a legal obligation (for example, for reporting purposes); or on the basis of your consent, where applicable.
Alumni and Donors
We collect and use various kinds of Personal Information (e.g., contact information, demographic information, education history, employment history, payment information, contribution history, and other Personal Information helpful for the purposes stated below) about alumni, donors and prospective donors from a number of sources, including data you provide to us, for example, when you update your alumni or donor profile, connect with us on social media, complete a donation form, or register to attend Fairfield events. If you were a student or studied at Fairfield, some of your Personal Information is transferred from your student record into our alumni databases. The Personal Information collected by us, or on our behalf, is used for the primary purpose of providing you opportunities to engage with Fairfield, alumni, donors, prospective donors, and students through interactions, events, and your gifts or donations.
We process your Personal Information for the purposes described in the above paragraph and in the “Collection of Personal Information” section of this Policy, consistent with the legal bases recognized by the applicable law, which may include, for instance: to pursue our legitimate interests (for example, requesting gifts or donations); to process transactions requested by you and meet our contractual obligations (for example, registration for events or processing of donations); as necessary for compliance with a legal obligation (for example, to provide required tax information); or on the basis of your consent, where applicable.
Employees and Job Applicants
We collect your Personal Information (e.g., contact information, demographic information, education history, employment history, and other Personal Information helpful for the purposes stated below) when you apply to work for us. Further Personal Information collection occurs at hiring and throughout your relationship with us. The Personal Information collected by us, or on our behalf, is used for the primary purposes of evaluating employment applications, providing employment, legal compliance, and enabling employees to utilize our services.
We process your Personal Information for the purposes described in the above paragraph and in the “Collection of Personal Information” section of this Policy, consistent with the legal bases recognized by applicable law, which may include, for instance: to pursue our legitimate interests (for example, managing internal administrative tasks); to process transactions requested by you and meet our contractual obligations (for example, managing employment or other work relationships); as necessary for compliance with a legal obligation (for example, to provide required information to tax authorities); or on the basis of your consent, where applicable.
You may also have additional privacy rights based on your country’s privacy laws. See the “Your Privacy Rights” section of this Policy for more information.
Safeguarding the Personal Information We Collect
We will seek to protect your Personal Information with appropriate safeguards and security measures. We seek to restrict access to your Personal Information to personnel who need that information to provide you with our Services. We train our employees to familiarize them with this Policy and the procedures necessary to safeguard your Personal Information. We maintain physical, electronic, and procedural safeguards to protect your Personal Information.
Links to Third-Party Websites
The Site may contain links to other websites not operated or controlled by us (the "Third-Party Sites"). The policies and procedures set forth herein do not apply to any Third-Party Sites. The owners and operators of all Third-Party Sites are responsible for all personal information provided, collected, maintained, stored, or otherwise disclosed on those sites, if any. The Site linking to the Third-Party Sites does not imply that we endorse or have reviewed the Third-Party Sites, including their privacy policies, if any. We strongly encourage contacting those sites directly for information on their privacy policies.
Policy Updates
We may amend this Privacy Policy at any time in our sole discretion. Please re-visit this page periodically to stay aware of any changes. If we modify this Privacy Policy, we will post the updated privacy policy to our Site and update the effective date at the top of this Privacy Policy. Your continued use of our Site after a revised privacy policy becomes effective indicates that you have read, understood, and agreed to the revised privacy policy.
Contact Us
If you have any questions or concerns related to our Privacy Policy and procedures, please contact us by email at privacy@fairfield.edu.
