International Travel Policy

International Travel

This manual is a resource for administrators, faculty and staff in the review and approval requirements for non academic international travel and in the planning and preparing for health and safety issues that may arise in the context of students participating in international education or travel programs.

Faculty Led

This faculty handbook is intended for Group Leaders who accompany and teach students abroad. It is designed to provide you with general assistance as you develop, and then lead, a Fairfield University Short-term Study Abroad Program. In it you will find information outlining the responsibilities of both the faculty and the OSA, travel guidelines, suggestions for dealing with behavioral problems, procedures to follow in the event of an emergency, and other important topics.

International Travel Forms Matrix

 Travel Category
Document TypeStudy AbroadFaculty LedNon-Faculty Led1Student Led2
Travel Waiver & Release Agreement       n/a
International Travel Proposal n/a n/a   n/a
Faculty Led Proposal n/a   n/a n/a
Student Led Proposal n/a n/a n/a ?
Incident Report ***Incident Reports are to be submitted as needed during the course of travel***

 

1Non Faculty led trips are other University sponsored nonā€academic trips (i.e., Clubs, athletcs, ministry)
2Student led trips are non-academic and non-University sponsored trips

 

 

Forms for Non Academic Travel

Please prepare a proposal for international travel using the International Travel and Program Proposal specific to the program you are leading. Groundwork for program development and logistics should be well underway prior to submission of a proposal. Program proposals that have the support of the sponsoring Fairfield University department Director will be reviewed by the Committee for final approval.

Forms for Faculty Led/Study Abroad Travel

Please prepare a proposal for international travel using the Faculty Led Program Proposal. Groundwork for program development and logistics should be well underway prior to submission of a proposal. Program proposals that have the support of the chair(s) and dean(s) of the sponsoring Fairfield University department(s) and college(s) will be reviewed by the Faculty Committee on Study Abroad for approval.

Forms for Approved Programs

  • Student International Waiver →
    • All students must sign and upload into their Study Abroad Post Decision Application.
  • Student and Faculty Medical Form →
    • This form is required to be completed by all those attending the trip, Program Leaders, Students, etc. After completing the form, please enclose in a sealed envelope and bring with you on the first day of the trip to give to the Group Leader. An envelope will only be opened in a true medical emergency. All unopened envelopes will be returned to participants at the end of the program.
  • Incident Report →
    • To be used by faculty when deemed necessary. Please see Faculty Led Guidelines for details.
  • Group Leader Checklist →
  • Student Checklist →

Training Schedule and Resources

The OSA will be hosting training opportunities that will assist with completing a proposal and emergency protocols when leading a group. All leaders are required to attend the Emergency Protocol training prior to leaving the country. Please see the list below of training sessions to enroll in.

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