This manual is a resource for administrators, faculty and staff in the review and approval requirements for non academic international travel and in the planning and preparing for health and safety issues that may arise in the context of students participating in international education or travel programs.
This faculty handbook is intended for Group Leaders who accompany and teach students abroad. It is designed to provide you with general assistance as you develop, and then lead, a Fairfield University Short-term Study Abroad Program. In it you will find information outlining the responsibilities of both the faculty and the OSA, travel guidelines, suggestions for dealing with behavioral problems, procedures to follow in the event of an emergency, and other important topics.
Please prepare a proposal for international travel using the Faculty Led Program Proposal. Groundwork for program development and logistics should be well underway prior to submission of a proposal. Program proposals that have the support of the chair(s) and dean(s) of the sponsoring Fairfield University department(s) and college(s) will be reviewed by the Faculty Committee on Study Abroad for approval.
Forms for Approved Programs – Once a program is approved the Program Leader and the Office of Study Abroad will work together to process and distribute the forms below.
Please prepare a proposal for international travel using the International Travel and Program Proposal specific to the program you are leading. Groundwork for program development and logistics should be well underway prior to submission of a proposal. Program proposals that have the support of the sponsoring Fairfield University department Director will be reviewed by the Committee for final approval.
Forms for Approved Programs - Once a program is approved the Program Leader and the Office of Study Abroad will work together to process and distribute the forms below.
The OSA will be hosting training opportunities that will assist with completing a proposal and emergency protocols when leading a group. All leaders are required to attend the Emergency Protocol training prior to leaving the country. Please see the list below of training sessions to enroll in.
All Fairfield and Non-Fairfield University students who are committed/enrolled into a Fairfield University approved study abroad program must follow the Fairfield University International Travel Policy which requires all students to book their refundable, round-trip flights through STA travel. All students must purchase their refundable, round-trip ticket based on the following information found in the student’s “Learning Content – Booking Your Flight” in their application portal. The ticket must:
There are no exceptions to this policy. Should students plan to travel prior to the start of the program, they must arrange their travel so as to arrive at the designated airport, on the designated program start date and within the specified arrival time. Early or late arrivals are not approved.
Why STA Travel?
STA Travel is the world’s leading student and youth travel agency, successfully enabling young adults to explore the world since 1979. Fairfield University has partnered with STA to ensure that students are provided with low cost tickets that also include risk management assurances such as changeability, emergency support and program specific bookings that gets you to your program on time, every time.
How to Book with STA Travel