Housing Lottery

Important Deadlines and Dates

Class of 2020 and 2021 On-Campus Lottery

On-Campus Lottery

Housing Application Opens                                February 20, 9 a.m.                The Housing Director

Roommate Requests Open                                February 4,   9 a.m.                The Housing Director

Roommates Requests Close                              March 14, 4 p.m.                     The Housing Director

Group Pick Times Posted                                   March 25, 4 p.m.                     The Housing Director 

Class of 2020 and 2021 Housing Selection        March 29, 9 a.m. Start             The Housing Director

 

Class of 2022 Non-Residential Colleges

Housing Application Opens                                February 20, 9 a.m.                The Housing Director

Roommate Requests Open                                April 1, 9 a.m.                        The Housing Director

Roommates Requests Close                              April 8, 4 p.m.                         The Housing Director

Group Pick Times Posted                                   April 10, 4 p.m.                       The Housing Director 

Non-Res College Housing Selection                  April 12, 9 a.m. Start                The Housing Director

 

Class of 2022 Residential Colleges

Housing Application Opens                                February 20, 9 a.m.                 The Housing Director

Roommate Requests Open                                April 1, 9 a.m.                         The Housing Director

Roommates Requests Close                              April 8, 4 p.m.                          The Housing Director

Group Pick Times Posted                                   April 10, 4 p.m.                        The Housing Director 

Res College Housing Selection                          April 12, 9 a.m. Start                The Housing Director

General Lottery Information

Housing Lottery Eligibility

  • Students who are currently members of the Classes of 2020, 2021, and 2022, and are currently living on campus, are required to participate. The housing lottery gives priority to students by class year. If students are unsure of their class standing, they should contact their Academic Dean for a review.
  • If a student is already released to Off-Campus Boarder (OCB) status, they are not eligible to participate in any of the on-campus housing lotteries.
  • Only current full-time, matriculated resident students are permitted to participate in the housing lottery process. Part-time students are not eligible to participate and should not be chosen as roommates.
  • Students who are withdrawn for the current semester are not eligible to participate in the Housing Lottery Process.
  • Commuters will be eligible to participate in the housing lottery only if they pay the $400 refundable housing deposit and fill out the Housing Request Form in Residence Life by February 15, 2019. Students who submit after February 15, 2019 may not be eligible to participate in the lottery process, at the discretion of the Office of Residence Life, and will be placed in housing over the summer.
  • Students who have been placed on Housing Restriction by the Dean of Students Office are not eligible to participate in the housing lottery process. These students will be placed into housing by the Office of Residence Life during the summer and will be notified of their housing assignment in August.

Single Rooms and Roommates

  • There are only a few singles available for first-years and sophomores on campus for the 2019-20 academic year. Those singles are only available for students who have been approved through the Accessibility Office prior to the start of each class years’ housing lottery start dates. Students who fail to submit documentation in a timely fashion may not receive their accommodation.
  • There will be limited singles available for students with Special Accommodations.
  • If students are looking for a roommate, they have the ability to search for a roommate(s) through The Housing Director’s roommate search feature. This feature will allow students to search for potential roommates who have completed the Housing Application in "The Housing Director" and have similar lifestyles preferences. The Office of Residence Life will also be keeping a Roommate Finder Binder, which will serve as an alternate location for individuals or groups looking for roommates. If students are still unable to find a roommate, they are encouraged to meet with their Area Coordinator who may be able to assist them in connecting with others searching for a roommate.

Housing Preference Waiting List

  • If students do not receive their desired housing assignment, they may be placed on a waiting list by completing a Post Lottery Request to the Change Housing Form, which will be available the day after their classes’ housing selection. If a space becomes available, Residence Life will move those students off the waiting list over the summer. Please note that you may not receive an update of your assignment change until August.
  • Students who change from their initial group to a group of the same size after the lottery process by completing the Post-Lottery Request Form may forfeit their lottery number. This does not apply to groups who are reconfiguring group sizes for purposes of housing selection. In this instance, the majority groups’ numbers will prevail.

Educational Leave

  • If students have applied, or plan to apply, to educational leave programs (Study Abroad) for the fall semester they are not eligible to participate in the housing lottery process!
  • If students select a room and then apply to go abroad, they will lose the space selected and their roommate(s) may lose their current space and be reassigned to another room.
  • If plans change and the student does not go abroad, they will be placed by Residence Life staff during the summer and will receive their housing assignment in August.
  • If a student’s friends are participating in study abroad for the fall semester and would like to live together when they return, they will have an opportunity to request their housing prior to their return by completing the online form that will be sent to them in late October/early November. The Office of Residence Life will do its best to meet all requests on a first-come, first-serve basis.

Student Behavior and the Lottery Process

  • Students are expected to abide by all lottery guidelines.
  • Students who fail to pick a room when their group’s designated time slot is open will still be able to select housing, but groups that have time slots later than the group’s assigned time will be able to proceed with their housing selection. If all housing is selected by the time the group signs in after their designated time, they will be placed on a waitlist and received their housing assignment in August. It is the student’s responsibility to select housing during their designated time slot.
  • Any student currently on Disciplinary Probation by the Dean of Students Office may be ineligible to participate in the housing lotteries and may be placed in housing at the discretion of the Office of Residence Life. Students who have been placed on Housing Restriction by the Dean of Students Office are not eligible to participate in the housing lottery process. Any student who is ineligible to participate in the housing lottery process will be placed into housing by the Office of Residence Life over the summer and will be notified of their housing assignment in August.
  • Any student placed on Disciplinary Probation or Housing Restriction after selections have been made may lose their granted status, including their release to Off-Campus Status.
  • Any student who breaches the housing contract may lose their housing assignment as determined by the Office of Residence Life.

Housing Accommodations

Any student requiring a housing accommodation for medical, psychological, or other conditions that rise to the level of being a disability, must complete all the following steps by the housing accommodation deadline of February 15th, 2019:

  • Complete the Housing Policy Exception Request Form located on Residence Life’s website and also located at this link: Housing Policy Exception Request Form. Please note on this form that you will be submitting documentation to support your request to Accessibility in the Career Development Center.
  • Register with Accessibility by creating an online profile and uploading all supporting documentation for your housing accommodation request to your online Accessibility profile by February 15, 2019. To create an online profile, students must log onto my. Fairfield and click on the Accessibility and Accommodations task icon and click the “get started” button.
  • After creating your online profile with Accessibility and providing supporting documentation, please call 203-254-4081 to request a meeting with the Director of Accessibility to complete the intake and housing accommodation request process.

The deadline to request housing accommodation for the 2019-2020 semester is February 15, 2019.

Any Housing Policy Exception Request Forms and Student Accessibility profiles created for housing accommodations that are received or created after the February 15, 2019 deadline will not be reviewed by Accessibility and Residence Life until the conclusion of the Housing Lottery Processes, after April 12, 2019.

Students with disabilities approved for housing accommodations will be notified via email with a letter from Residence Life with their approved housing accommodation and housing assignment.

More information regarding special requests and accommodation needs based on disabilities and the housing accommodation process can be found in the Student Handbook at the following link:

Housing Lottery Guide

Housing Lottery Application Process

  • All students are responsible for completing the Housing Application through "The Housing Director."
  • Students will not be able to move on to the Roommate Selection Portion of the Housing Lottery Process if they do not complete the Housing Application.
  • The Housing Application will be open and available throughout the entire Housing Lottery Process for all class years.

Roommate Selection Process

  • The Roommate Selection Process will only be available on the Housing Director through your Self-Service Page. Students will only have access to the Roommate Selection Process during their scheduled times noted on the front page.
  • All roommate groups must be requested and confirmed through "The Housing Director" by the deadline. Each student must request and/or confirm each member of their Roommate Group. Students who fail to meet these deadlines will be ineligible for the Housing Selection process and will be placed in housing during the summer. These students will be notified of their housing assignment in August when the student housing assignments are sent out.
  • Once a group has completed their roommate request/confirmations, students will be assigned a random computer-generated lottery number. Students failing to meet deadlines also will not be able to participate in the housing lottery and will be assigned housing over the summer.
  • Groups submitted into the lottery process are locked until mid-September. Any changes to that group may result in forfeiture of the group’s housing assignment. The Office of Residence Life reserves the right to make changes to students’ housing per the Student Handbook.
  • Following the completion of a Roommate Group, students will receive a system-generated e-mail to their student Gmail accounts notifying them that their Roommate Group has been confirmed and completed. If a student group does not receive confirmation of their complete group, it is up to the students to correct the error before the close of the Roommate Selection Process.
  • Prior to Room Selection, selection times will be available to completed and confirmed groups in advance of the pick night.

Step-by-Step Guide, 2019–2020 Academic Year

The Office of Residence Life utilizes The Housing Director (THD) for all Housing Lotteries. With the usage of THD, there are several steps that students need to follow in order to participate in the Housing Lottery Process, which will be outlined below. Additionally, students should be aware that the most accurate and up-to-date information will be sent to each student via e-mail in the annual Housing Lottery Booklet.

Below is the step by step information that you will need to access the Housing Lottery process.

  • Go to “The Housing Director” (THD) Self-Service Portal.
  • The Dates for the On-Campus Housing Lottery are outlined in the Housing Lottery Booklet. Please pay close attention to the dates, as no late applications will be accepted. 
  • All students are required to complete a Housing Application before they are eligible to participate in the roommate selection process. Access to the Housing Application is only available during housing lottery periods.
  • The Room Selection Process will be available for each individual selection process (Rising Junior/Senior, Build-A-Houses, Ignatian Leadership Residential College, Creative Life Residential College, Service for Justice Residential College, and Rising Sophomore Non-Residential College). Each student must complete the Roommate Selection Process to have a valid group by selecting and confirming the other members of their group.
  • Each member of the group must take responsibility for the successful completion of the Roommate Selection Process. Once a group submits their Roommate Group, it cannot be changed or modified.
  • If a student is already released to Off-Campus Boarder (OCB) status and has not declined their status, they are not eligible to participate in any of the on-campus housing lotteries.
  • Students who are applying for Study Abroad in the Fall Semester are ineligible to participate in the housing lottery. They will be contacted during the Fall Semester to start arranging their housing plans for their return in the Spring.
  • If you are looking for a roommate(s) to complete your group you can use THD to find compatible roommates by using the search feature. For instructions on how to find compatible roommates using the search feature, please refer to the Roommate Selection “How-To-Guide.” 
  • Students who have been placed on Housing Restriction by the Dean of Students Office are not eligible to participate in the housing lottery process.  These students will be placed into housing by the Office of Residence Life during the summer and will be notified of their housing assignment in August. 
  • The Room Selection Process will take place online through THD. Each group will be designated a specific date and time to select their housing. Only one member of the group needs to log in and select housing for the group. During this time each group will have TWO MINUTES to select their housing before the next group is eligible to select. If you do not select your housing during your allotted TWO MINUTES, you will still be eligible to select your housing, as will the group following you.

If you have any questions please do not hesitate to contact the Office of Residence Life at 203-254-4215 or residencelife@fairfield.edu. Additionally, the Office of Residence Life will soon be posting Open Office Hours to help students through the Housing Application Process.

Class of 2020 Housing Lottery Guidelines

Members of the Class of 2020 have the opportunity to select housing in Faber Hall, Meditz Hall, 47 Mahan Road, Dolan Hall, the Townhouses and the South Townhouses (New Townhouses).

Class of 2021 Housing Lottery Guidelines

Members of the Class of 2021 have the opportunity to select housing (after the Class of 2020) in Faber Hall, Meditz Hall, 47 Mahan Road, Dolan Hall, the Townhouses, and South Townhouses.

Class of 2022 Residential Colleges Guidelines

Members of the Class of 2022 have the opportunity to participate in one of three Residential Colleges for their sophomore year. Students participating in a Residential College will receive priority housing in the community that they were accepted into. Participation is voluntary.

Class of 2022 Non-Residential Colleges Guidelines

Members of the Class of 2022 can enter the Roommate Selection Process in groups of four (4) for suite-style housing in Faber, Kostka, or Claver Halls or in groups of two (2) for Loyola Hall 3rd floor.

Off-Campus Lottery

Further information regarding Fairfield University's housing lottery processes and timelines can be found in the Housing Lottery Information Booklet

 

Dear Parents and Members of the Class of 2020:

During the past few months, I heard from a number of students and families asking for clarification regarding the ability of Fairfield University students to live off campus, primarily at the beach. I want to take this opportunity, therefore, to summarize our policies and procedures in this regard and hopefully clarify any misconceptions or misunderstandings that may exist.

The full policy on Residency Requirements is set forth in the Student Handbook. The following is a review of the most pertinent aspects regarding living off campus:

On-Campus Residency Requirement
Fairfield University guarantees the availability of University housing to all full-time undergraduate students who apply and are admitted as resident students for the duration of their undergraduate experience (i.e., all four years). Accordingly, resident students are required to live in University housing unless otherwise released from that obligation by the University. This policy has been a long-standing one, and Fairfield is fortunate among its peers to be able to guarantee the availability of student housing on campus. In order to do so, it requires a concurrent commitment on the part of students.

Requesting a Release to Live Off Campus
The two most common reasons students may request a release from their University housing obligation are to move home in order to commute or to live in an off-campus house or apartment, most commonly in the area of Fairfield beach. In either instance, the decision to grant a release of the University housing obligation is at the University's sole discretion. Releases are not automatic and should not be viewed as a simple formality. The University has invested significant resources in its housing offerings and services, and students will not be released in such a manner that results in vacancies or under-utilized facilities. Any student who fails to request a release or otherwise moves out of University housing without being granted a release will continue to be assigned a housing location on campus and billed accordingly. Refusal to move into housing does not remove the financial obligation.

Off-Campus Boarder Lottery
As part of the annual housing selection and assignment process, the Office of Residence Life will invite applications from students who wish to enter a lottery for release from University housing in order to live off campus the next year. In recent years and for the foreseeable future, this invitation has been and will be extended only to juniors who, if selected through the lottery, will live off campus as seniors. This truly is a lottery process, and there is no guarantee that a release will be granted. The number of students released during the lottery process varies from year to year based on the University's current and projected enrollments. Students who are not selected and offered releases during the lottery process are required to continue in University housing and will select from the various options available.

Do NOT Sign a Lease to Live Off-Campus
Unfortunately, every year some students feel pressured - by landlords, by peers, by "legend" - to seek and find an off-campus house before the lottery and release processes are conducted. In the worst cases, students and/or parents will actually sign leases for off-campus housing without any knowledge or confirmation that they will, in fact, be able to fulfill the terms of the lease, and will make significant up-front (non-refundable) payments to landlords. Do not sign a lease for off-campus housing while under obligation to live on campus in University housing. Sadly, there are students who ignore this recommendation and have found themselves losing significant deposits or paying double for housing in which they are not living. Signing a lease to live off campus has no bearing on the student's obligation to live in University housing, and the University will not grant releases to students on the basis of signing a lease. Any landlord who compels or pressures students into signing a lease prior to the lottery process is simply not someone with whom we recommend you want to enter a contractual relationship. If a student chooses to ignore the University's advice and is determined to sign a lease anyway, at the very least negotiate with the landlord and require that the lease be contingent upon being granted a release from University housing through the lottery process.

The residential experience at Fairfield is an integral component of students' undergraduate experience, education, and personal development. Living off campus can be an attractive option for some students, and the University is strongly committed to preserving this option for students. However, it is not the make-or-break Fairfield experience that unfortunately some perceive or claim it to be.

I hope I have provided you with useful information. Ultimately, our goal is to eliminate confusion or concerns later on so that students can spend time focusing on their academics and extracurricular pursuits rather than time spent on problems that can be avoided.

Please contact the Office of Residence Life with any additional questions you may have, and thank you for your attention to this matter.

Sincerely,

Will Johnson
Dean of Students

 

Beach House Occupancy Limitations

Students who are released through the lottery will be released in groups of 1, 2, 3, 4, or 5 people (depending on how students choose to group themselves when applying). With this in mind, students are responsible for confirming, and are expected by Fairfield University to confirm, the number of occupants that may legally occupy a house. In general, the legal limits set by the Town of Fairfield are essentially four (4) unrelated individuals per dwelling for houses in the beach area, and five (5) unrelated individuals per dwelling for houses outside the beach area. If students have any questions or are not sure about occupancy limits, please contact the Fairfield Health Department at (203) 256-3020. Observing these important occupancy limitations is not only a legal requirement, but is in place for health and safety purposes.

If you have any questions about the lottery process, lease signing, or other matters, please contact the Office of Residence Life at ext. 4215 or stop by the office in the Barone Campus Center lower lobby.

Further information regarding Fairfield University's housing lottery processes and timelines can be found in the Housing Lottery Information Booklet

Students are responsible for reading and abiding by all housing lottery guidelines. Any housing lottery questions can be addressed at scheduled information sessions, by contacting an Area Coordinator, or by calling the Office of Residence Life at (203)254-4215 or residencelife@fairfield.edu.

Returning from Study Abroad

Students who are currently Studying Abroad in the Fall Semester will be contacted by the Office of Residence Life in Late October/Early November to complete an online form with their Spring Semester Housing Requests. This form will allow students the ability to request a specific housing location, housing with specific students (both currently abroad and on-campus), or a specific type of housing. The Office of Residence Life tries to meet all requests of students returning from abroad, but are limited by the availability of housing location/style of housing.

Becoming a Commuter

For students who currently reside on-campus and wishes to change to commuter status the process is fairly simple. Each student requesting the change to Commuter Status will need complete a Commuter Request Form. Once the form has been completed, the student will need to turn the completed from into the Office of Residence Life and schedule a meeting with Charles Sousa, Sr. Associate Director of Housing Operations, to discuss the student’s change from Resident to Commuter Student.

Please note that for a student to change from Residential to Commuter Status, the student will need to meet three criteria in order to be consider for release to commuter status:

  • Live within 35 driving miles of the University
  • Live with a parent, legal guardian, or spouse at their primary residence
  • And show substantial or extraordinary need to change status

Becoming a Residential Student

For Commuter students who wish to change their status and move onto campus, they will need to complete a Housing Application and pay a $400 refundable housing deposit to the Bursar’s Office, located in MCA 303. Once the deposit has been paid the student can bring a copy of their housing deposit receipt and Housing Application to the Office of Residence Life. Upon receipt of these items the Office of Residence Life will change the student’s status from Commuter to Active, which will allow them to move onto campus.

Housing Options and Amenities

Residential life at Fairfield University consists of a variety of housing options on campus, and housing is guaranteed for four years to all full-time, matriculated undergraduate students. In addition, students are required to remain resident students for four years unless they are able to commute from home or are otherwise released from this obligation by the Office of Residence Life.

On-Campus FAQs

Any student who wishes to live on the beach or off-campus must participate in the OCB lottery to be considered for a release from their housing contract.

Off-Campus FAQs

Any student who wishes to live on the beach or off-campus must participate in the OCB lottery to be considered for a release from their housing contract.

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