Fairfield University is committed to achieving equal educational opportunities and providing students who have documented disabilities equal access to all University programs, services and activities. In order for this course to be accessible to all students, different accommodations or adjustments may need to be implemented. If you require accommodations for this course because of a disability, please contact Accessibility within the Academic and Career Development Center (ACDC) as early as possible this semester as they are the designated department on campus responsible for approving and coordinating reasonable accommodations for students with disabilities. Accessibility will help you understand your rights and responsibilities under the American with Disabilities Act and Section 504 of the Rehabilitation Act and will provide you further assistance with requesting and arranging accommodations for your courses. Once you have access to your "Faculty Notification Letter" through your Accessibility profile on my.fairfield, please send the letter to me and make an appointment to meet with me as soon as possible so that we can review your accommodations together and discuss how best to help you achieve equal access in this course this semester.
Contact information for Accessibility (ACDC):
Accessibility in the Academic and Career Development Center
How do I access my Instructor Accessibility profile?
While logged into my.fairfield as "Faculty", please search for and select the "Academic Accommodations Faculty Access" task. Please review the Family Education Rights and Privacy Act (FERPA) reminder screen before proceeding to the rest of your Instructor Accessibility profile. Please visit the "Faculty Training Video for Academic Accommodations" task on my.fairfield for additional video instructions about navigating the Instructor Accessibility profile.
A student in my class is claiming that they have accommodations for a disability, but have not provided me with a "Faculty Notification Letter" from Accessibility (ACDC), what do I do? How do I see which student(s) have requested approved accommodations for my course?
Refer the student to Accessibility in the Academic & Career Development Center (ACDC) and do not grant any accommodations until you have received a Faculty Notification Letter detailing any accommodations that the student's disability or temporary impairment requires in order to provide equal access to material in your course. On your instructor Accessibility profile, the "Overview" tab will provide you with a list of Accessibility students requesting to use academic accommodations for each of your class sections. Contact Academic & Career Development Center (ACDC) at ext. 4081 or email email@example.com if you have any questions.
I have more than one student with disabilities in my class, can I e-mail all of these students at once to coordinate accommodations?
If you plan to provide extended time for exams, or other accommodations, please 'BCC' all students in your course on any e-mail communications that you send. Students have a right to confidentiality and may not want other students in the class to know that they have a disability (even if those other students also have a disability).
What if a situation arises with the student with a disability that I do not know how to manage?
Every student in your class is unique and having a disability may prevent some students from communicating effectively. Please contact our office with any questions, comments, or concerns about a student. We can be used as a resource for you. Please contact our office at ext. 4081 or email firstname.lastname@example.org
What strategies have other higher education faculty used to establish universal design in the classroom?
For more information regarding universal design and what has/has not worked for other higher education faculty members, please visit the University of Washington's "Faculty Room" resource page at washington.edu/doit/Faculty/Strategies.
Extended Time Accommodations
I do not give exams in my course, how does the extended time accommodation factor in?
If you do not have exams, perhaps you give timed in-class assignments? These assignments will take longer for a student with a disability to complete than their peers, so you will need to discuss their extended time accommodations and apply the extended time to in-class assignments.
If all of your assessments of student knowledge are take home essays, projects, or group assignments, then it is possible that the extra time will not provide equal access to material. These alternative assignments may have other aspects to consider for a student with disabilities. Be sure to check in with your student to assess how they interpret the assignments and whether they are struggling with long-term deadlines.
What does extended time for an exam really mean?
If a student in your class has been approved for extended time for exams and in class assignments, this means that their disability has an aspect that affects processing speed. This student needs more time to process the same amount of information as their peers. Granting the extended time for a student to complete material provides equal access to the material for this student.
My class meets for 50 minutes and a student receives time and a half, does this mean they receive 75 minutes (1 hour and 15 minutes) to complete my exam?
It depends. If you teach a 50 minute class and schedule your exam for the entire period, then the student is entitled to a full 75 minutes to complete the material. If you schedule your exam to only take up half of the period, 25 minutes, then the student would receive 37.5 minutes to complete the exam. Instructors may find it helpful to write in the instructions section at the beginning of each exam how much time the class is being given to complete the exam AND how much time the specific Accessibility student should receive to complete their exam with their extended time accommodation.
Alternative Testing/Exam Accommodations
How does an exam become scheduled at Accessibility?
Accessibility in the Kelley Center is able to proctor exams for Accessibility registered students who are approved for alternative testing accommodations only. Instructors are first required to complete an "Exam Agreement" indicating if they will be coordinating proctoring their own exams with accommodations throughout the entire semester or if they will be requesting assistance in providing alternative testing accommodations from Accessibility (ACDC) staff. Instructors are strongly encouraged to proctor their own exams with accommodations (ex. during instructor office hours) and/or to work with other faculty within their department for proctor exams with accommodations.
After an instructor has completed the "Exam Agreement" and if they have indicated they will need proctoring assistance from Accessibility (ACDC) throughout the semester, then the "Exam Request" feature will become unlocked and available on the Student's Accessibility profile. The student is then responsible for logging into their Student Accessibility profile, reading through the Instructor's "Exam Agreement", and for submitting an "Exam Request" for each exam they need to schedule at Accessibility (ACDC). Students are encouraged to speak with their instructor to determine the details for each exam prior to submitting each exam request and for submitting the exam request within both the Instructor and Accessibility (ACDC)'s designated timeframe.
What is Accessibility (ACDC)'s designated timeframe for student's to submit an "Exam Request"?
Exams to be taken during the REGULAR semester:
Each exam request should be submitted by the student at least 1 week before their exam to ensure that there is a seat available for the student in ACDC's exam room and to allow their instructor time to provide the exam. Failure to submit the exam request 1 week prior to the exam may result in Accessibility (ACDC)'s inability to proctor the exam due to limited testing space and resources.
Exams to be taken during FINALS week:
Final exam requests are encouraged to be submitted as early in the semester as possible since Accessibility (ACDC) proctors a high volume of exams towards the end of the semester and during final exams week. Final exam requests should be submitted by the student at least 2 weeks before final exams week begins to ensure that there is a seat available for the student in ACDC's exam room and to allow their instructor time to provide the exam. Failure to submit the exam request 1 week prior to the exam may result in Accessibility (ACDC)'s inability to proctor the exam due to limited testing space and resources.
What are Accessibility (ACDC)'s exam proctoring hours?
Accessibility (ACDC) is available to proctor exams when the university is open during the times listed below. We are not available to proctor exams when the university is closed (ex. holidays, snow days, etc.).
What happens if a student is scheduled for an exam at Accessibility (ACDC), but needs to cancel or re-schedule it?
If a student is unable to make their scheduled exam due to an illness, an emergency, or if the student decides to take the exam in class or with the instructor, the student is expected to e-mail their instructor and 'CC' email@example.com. As indicated in our ACDC Exam Room Policies, students are aware there is no guarantee that the instructor will permit a make-up exam. This policy also applies to lateness due to illness- students unable to take an exam due to illness or emergency should contact their instructor immediately. Students are responsible for coordinating the makeup of any missed exam or quiz directly with their instructor.
Is the exam room secure against cheating?
We have webcams placed in our exam rooms which are used during testing. Accessibility (ACDC) reserves the right to enter the exam rooms at any time to check for academic integrity and student well-being. Students store their personal belongings in the Accessibility (ACDC) area of the Kelley Center while taking the exam in the exam room. Only materials for the student's accommodation(s) or permitted by the instructor will be allowed into the exam room. Accessibility (ACDC) maintains a list of restricted items to ensure academic integrity, a distraction reduced environment, and to minimize the risk of triggers for allergic reactions. The restricted items list is found in the "ACDC Exam Room Policies" located on the Student's Accessibility profile, included on the "Current Students" page of our website, and is posted on each of our exam room doors.
The following restricted items are not allowed into the exam room:
How do I provide Accessibility (ACDC) with a copy of my exam(s)?
Instructors may upload the exam to their Instructor Accessibility Profile, drop off in person, campus mail, or seal in a signed envelope and send with the student directly to Accessibility (Academic & Career Development Center) in the Kelley Center. Instructors may also e-mail it to firstname.lastname@example.org if they have any difficulty uploading the exam to their Instructor Accessibility Profile.
How will my exam be returned to me?
The exam can be scanned and e-mailed back to you electronically, and/or the hard copy can be: returned via campus mail (1-3 days), held at our office for you to pick up, or placed in a signed and sealed envelope and hand delivered by the student.