How can I use my accommodations for exams?
When a student first provides their instructor with their faculty notification letter, the student should begin discussing the best methods for how their exam accommodations will be implemented throughout the semester in that course with their instructor. For example, students should discuss whether their instructor can proctor the exams during office hours, or before/after class.
At least one week prior to each exam, the student should follow up with his or her instructor to ensure their previously agreed upon arrangement is all set for the upcoming exam.
Students are reminded that it is their responsibility to make exam arrangements in advance of any exams to ensure that their accommodation can be provided. Failure to properly communicate and coordinate accommodations with their instructors ahead of time may result in the student’s inability to use their accommodations for their exam.
What if my instructor is not able to provide my exam accommodation?
Academic departments and faculty members are primarily responsible for providing testing accommodations to students with disabilities. As such, instructors should make every effort possible to proctor exams for their Accessibility students and/or utilize other faculty within their department as alternate resources for proctoring exams with accommodations.
If an instructor and their academic department are unable to provide an exam accommodation for a student (ex. student requires the use of assistive technology due to their disability or temporary impairment), the student may request to schedule an exam at Accessibility (ACDC) in the Kelley Center by following all of the ACDC Exam Room Procedures and Policies outlined below.
ACDC Exam Room Policies
Once an instructor has completed an "Exam Agreement" on the instructor's Accessibility profile and the student has discussed with the instructor taking their exam in the Academic & Career Development Center (ACDC) exam room, the student must submit an "Exam Request" for each exam they need to take in an ACDC exam room. No student should complete an exam request without receiving permission from their instructor to take the exam in the Kelley Center.
Exams to be taken during the semester: Each exam request should be submitted by the student at least 1 week before their exam to ensure that there is a seat available for the student in ACDC’s exam room and to allow their professor time to send the exam to our office. Failure to submit the form one week prior to the exam may result in Accessibility’s inability to proctor the exam due to the limited testing space and resources. Our test proctoring hours during the fall and spring are Monday through Friday 9:00 a.m. - 4:00 p.m. during the semester. During the summer our test proctoring hours are Monday through Thursday 8:30 a.m. - 4:00 p.m. and Friday 8:30 a.m. - 11:30 a.m.
Exams to be taken during finals week: Final exam requests should be submitted by the student at least 2 weeks before their exam to ensure that there is a seat available for the student in ACDC’s exam room and to allow their instructor time to send the exam to our office. Failure to submit the form two weeks prior to the exam may result in Accessibility’s inability to proctor the final exam due to limited testing space and resources. Our test proctoring hours are 8:00 a.m. - 8:00 p.m. each day of final exams week (including Saturday).
If a student is unable to make their scheduled exam due to an illness, an emergency, or if taking the exam in class, the student should e-mail their instructor and ‘CC’/copy firstname.lastname@example.org on the e-mail. There is no guarantee that the instructor will permit a make-up exam. This policy also applies to lateness due to illness - students unable to take an exam due to illness or emergency should contact their instructor immediately. Students are responsible for coordinating the makeup of any missed exam or quiz directly with their instructor.
Day of Exam:
The test begins at the time originally requested, regardless of the time a student actually arrives, similar to what would be expected in the classroom. It is recommended for students to arrive prepared and at least 10 minutes before the scheduled start time of an exam. If a student forgets personal exam materials (i.e. calculator) and they leave before the exam starts to retrieve them, when they return they will only be given the remainder of their allotted time. The student is responsible for bringing their own instructor approved exam materials (ex. calculator). ACDC and the offices located nearby are not responsible for providing students with these personal exam materials
When the student arrives to Accessibility (ACDC) in the Kelley Center, the student will check in with an ACDC proctor. The ACDC proctor will show the student where to drop off their personal belongings and will escort the student to the exam room where their exam will be monitored.
The ONLY items the student is allowed to bring into the exam room are items that have been explicitly approved by their instructor and/or are a part of the student’s accommodation. Students are encouraged to leave these items at their residence or will be required to leave these items outside of the exam room. Any unauthorized items brought into the exam room will be considered a violation of exam room policies. If a student has an extenuating circumstance, the student should discuss this with an Accessibility (ACDC) staff member prior to entering the exam room.
To maintain academic integrity and due to the variety of students with disabilities and temporary impairments we serve, it is imperative for these items to not enter ACDC exam rooms as they could trigger allergic reactions and/or contribute to a distracting test environment.
The following items are not allowed into the exam room:
After a student has entered the exam room, the student is expected to remain in the exam room until they have completed the exam. If a student has any questions or accessibility needs which require them to leave the exam room at any point while taking an exam, the student is required to immediately check in with an ACDC staff member. At the conclusion of the student’s exam, the student is expected to turn in all of the exam materials used for the exam (ex. including exam questions, scantrons/bubble sheets, etc.).
Any student observed utilizing any unauthorized resources during an exam will be reported to their instructor. Any unauthorized notes or paper used during the exam will be copied and returned with the exam to the instructor. The student is not permitted to touch/move the camera that is located in the exam room. If the student is caught moving the camera, the student will be reported to the instructor and may be charged with academic misconduct. A staff member may come into the exam room at any time to perform a random integrity check. Any suspected evidence of cheating will be documented by the ACDC proctor and Accessibility (ACDC) staff will report the observed behavior to the appropriate faculty member(s). Students must also uphold all exam room policies, instructor exam policies, and all codes of academic honesty stated in the Fairfield University Student Handbook. All Accessibility students with alternative testing accommodations are required to sign an academic integrity agreement on their Accessibility profile.
If a student is found in violation of any ACDC exam room policies:
The student’s exam will be stopped, their instructor will be informed of the policy violation and an appropriate course of action will be determined by the student’s instructor. If a student is found to violate ACDC exam room policies multiple times, it is within the purview of the Director of Accessibility to determine any additional course of action.
Alternative Testing/Exam Accommodation Questions:
If a student has any questions regarding their exam accommodations or exam room policies, the student is expected to reach out as soon as possible to ACDC via e-mail at email@example.com and ‘CC’/copy their instructor on the e-mail.
Students can find step by step instructional videos for scheduling exams using their online Accessibility profile by navigating to my.fairfield.edu and selecting the "Student Instructional Videos for Requesting Academic Accommodations".
For further information regarding the 504/ADA Grievance Procedure, please click Student Handbook and navigate to part 3 of the section titled, "Special Accommodations/Policies for Students with Disabilities and Temporary Impairments".
Fairfield University has designated Susan Birge as ADA Coordinator of Equal Opportunity and Compliance.
University Designee Contact Information:
Megan D. Monahan, JD
Director, Title IX & Equity Compliance
(203) 254-4000, ext. 4357
Fairfield University has designated Megan Monahan as ADA Coordinator of Equal Opportunity and Compliance.
Megan D. Monahan, JD
Director, Title IX & Equity Compliance
(203) 254-4000, ext. 4357