Student FAQs

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Registration

Full-time undergraduate students and some graduate students require a PIN for online registration. A student requiring a PIN should contact their academic advisor.

Students can add and drop classes during the first 5 class days of the semester. After the 5th class day of the semester, a student would receive a W for the class. Full-time undergraduate students need to ensure they are registered for the minimum of 12 credits to remain full-time.

Full-time undergraduates will not receive any credit to their financial account. Part-time undergraduate and graduate students should refer to the Refund schedule available from the Office of the Bursar.
After the add/drop period, full-time undergraduate students should contact the Dean's Office of the school they are enrolled in (not the department that teaches the class). All other students should contact the University Registrar's Office in person or by fax. Requests to drop/withdraw classes will not be accepted over the phone.

All full-time undergraduate students are eligible to enroll in one online course per semester without needing prior Dean’s Office approval. First-year students may not enroll in online courses during their first semester. 

Part-time students are not restricted to one online course. Exceptions to the one-course limit for full-time students may be made only in extenuating circumstances and must by vetted through the academic dean.

Please be aware that some online courses are condensed (only five, six, or seven weeks in duration) and therefore rigorous. Online courses often have “irregular” start and end dates (sometimes beginning at the halfway point of the semester). As with semester-long lecture-based courses, class enrollment is firmly capped, and availability may be limited.

All students can now register for classes online at my.Fairfield.edu. Students other than Full-time Undergraduates must submit their payment when registering.
A student's schedule is available to print on my.Fairfield.
The Office of the Bursar will refund any money due back to the student in 4-6 weeks.
Full-time undergraduate students should contact the Office of the Bursar. All other students should contact the University Registrar's Office.

Transcripts/Verifications

Students can stop into the University Registrar's Office and fill-out a Verification Letter form (PDF), print and fax it to the University Registrar's Office. If a student has a specific form that needs to be filled out (i.e. for insurance), it can be dropped-off or faxed to the University Registrar's Office.

Information on ordering transcripts can be found on the transcript page.

The University Registrar's Office submits an enrollment report to the National Student Clearinghouse approximately two-weeks after the start of a semester. The National Student Clearinghouse then sends enrollment information to most lending companies. If you find that your loan provider did not receive any type of information, please contact the University Registrar's Office.

Undergraduate students taking 12 or more credits and graduate students taking 9 or more credits are considered to be full-time.

Program/Major

Students can download and fill out the Major Change form (PDF) (also available on my.Fairfield.edu) and then take it to their Department Chair for processing. Note: A minimum GPA is required to switch into some majors.

Students can download and fill out the Major Change or Minor/Concentration Application form (PDF) (also available on my.Fairfield.edu) and then take it to their Department Chair for processing.

Students need to come to the University Registrar's Office and request that their major or minor be dropped.

Students can run a degree evaluation, which is available on my.Fairfield. This evaluation will show what requirements have been met and not met for the completion of the program.

Students would need to speak to their current Dean. It is the Dean's decision whether any courses taken outside of Fairfield University may be accepted for credit.

Students would need to speak to their current Dean to have any adjustments made.

Students need to speak with their current Dean about the withdrawal process.

Graduation

Visit the Commencement website.

All students can apply to graduate via my.Fairfield. Applying to graduate is mandatory.

Emails are sent to students when the application is available. The academic calendar will have the deadlines listed for submitting the application.

August and January graduates can expect to receive their diplomas 5-8 weeks after the end of the summer and winter semesters, respectively. They will be mailed by the US Postal Service. May graduates can pick-up their diplomas immediately after the commencement ceremony in the Kelley Center.

Students should check with their current Dean.

The graduation fee is $200. Full-time undergraduate students applying for graduation will have this charge billed to their student account in the spring semester. All other students are required to submit payment at the time of application.

Grades

Fairfield courses:

In response to the University’s mandate to move to online/virtual instruction, the Office of the Provost has approved the use of Pass/Fail as an option for final evaluation of student work for the Spring 2020 term. This option is available for Fairfield classes already running and those just starting in the second accelerated session.

The Pass/Fail option is only being offered for Fairfield courses taught by Fairfield faculty for the Spring 2020 semester. The Pass/Fail is not given at the request of the student. The option is implemented solely at the discretion of the faculty member and is applied to all students taking the course. ALL students in a course/section must be evaluated in the same way. Every student will either receive a letter grade or Pass/Fail.

Study Abroad courses:

The Pass/Fail option does not extend to Spring 2020 courses being taught by Fairfield Center programs abroad. This includes the following programs:

  • IAU, Aix-en-Provence, France
  • IQS, Barcelona, Spain
  • ACU, Brisbane, Australia
  • FUA, Florence, Italy
  • NUI, Galway, Ireland
  • QMUL, London, UK
  • Comillas, Madrid, Spain
  • ACU, Sydney, Australia

All students participating in Center programs receive Fairfield credit and grade for the term. The foreign university responsible for teaching out the Spring 2020 courses will issue a transcript with credits and grades earned by the students. These grades will be posted to the students’ Fairfield transcripts. Fairfield University may not edit, delete, or change the grade notations on a foreign university transcript.

All students participating in Affiliate programs receive transfer credit for the term. The foreign university responsible for teaching out the Spring 2020 courses will issue a transcript with credits and grades earned by the students. In order to receive the transfer credits, the student must earn the equivalent of “C” or higher from the foreign university. Fairfield University may not edit, delete, or change the grade notations on a foreign university transcript.

Those students returning from study abroad who will be taught out for the Spring 2020 term with Fairfield University courses taught by Fairfield faculty may receive letter grades for some courses and Pass/Fail for other courses. As stated above, the evaluation issued is at the discretion of the Fairfield faculty member teaching the course. ALL students in a course/section must be evaluated in the same way. Every student will either receive a letter grade or Pass/Fail.

Grades are posted on my.Fairfield. The University Registrar's Office does not send grades in the mail.

Grades are usually posted within four days of the end of the semester. Students should contact their individual instructors if their grades are missing.

The acceptance of prior work is up to each school and department. Questions about this should be referred to the student's Dean.

Students should speak with their instructor about grade changes.

The official mark or final letter grade earned in a course is assigned quality points. The quality points per credit hour and numerical equivalency for letter grades are as follows:

Grade Numerical Value Point Equivalent
A 4.00 93-100
A- 3.67 90-92
B+ 3.33 87-89
B 3.00 83-86
B- 2.67 80-82
C+ 2.33 77-79
C 2.00 73-76
C- 1.67 70-72
D 1.00 60-69
F 0.00 0-59

Additional information about the grading system can be found in the Academic Catalogs.

Determine the numerical value for the grade received in the class by using the chart above. Multiple the numerical value by the number of credits the class was taken for. This number is the quality points for the class. Repeat these steps for each class taken during the semester. Add all of the quality points together, and divide by the total number of credits taken during that specific semester. The resulting number is the term GPA.

No. Fairfield University does not send out copies of grades to students or parents. All posted grades are available by logging into my.Fairfield. If a student needs a paper copy of his/her grades, he/she may request a transcript.

Personal Information

Contact the University Registrar's Office in-person, by mail, or by fax. The student's signature is required to update any contact information. Requests will NOT be accepted over the telephone.

Note: Parents and/or guardians are not allowed to update contact information for his/her student. This must be done by the student.

The University Registrar's Office needs to have a copy of the legal paperwork showing that your name was changed. This information can be dropped off at the University Registrar's Office, sent by mail, or by fax.

Other Questions/University Registrar Contact Information

If you have other questions related to registration, transcripts, or grades that are not addressed on this page, you may contact the University Registrar's Office at:

Telephone: (203) 254-4288
Fax: (203) 254-4109

Email: registrar@fairfield.edu
In Person: The University Registrar's Office is located in the Kelley Center.

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