Student Handbook |Residential Guidelines 

Residential Guidelines

This section applies primarily to undergraduate students living on campus.

Introduction

Fairfield University is a residential campus with housing guaranteed to full-time matriculated undergraduates for four years. Fairfield's student residences consist of six traditional residence halls, three suite-style buildings, a 15-block townhouse complex, and three apartment complexes. Fairfield provides limited housing to part-time students and graduate students.

The residential experience is designed to facilitate the intellectual and moral development of students. The residential community attempts to provide students with learning opportunities that focus on self-awareness, interpersonal relations, and cross-cultural understanding.

All resident students are expected to be active members of the community and support the development of a sense of community and responsibility to roommates, suitemates, housemates, floor members, and the entire community. Behavior that runs counter to this sense of community has no place at Fairfield University. Students who knowingly allow other students to disrupt, interfere with, or hinder this sense of community are not serving themselves or other students well. Students are encouraged and expected to take pride in their residence and monitor and care for it accordingly.

Contained in this section of the Student Handbook are guidelines specific to the residential component of a Fairfield education. The primary authority and responsibility for establishing and upholding residential guidelines lies with the Office of Residence Life. Whenever possible, violations of residential guidelines will be handled by residence life staff with individual students. If problematic behavior continues, the matter may be referred to the Office of the Dean of Students for formal disciplinary action.

The student residences at Fairfield are staffed by resident assistants (RAs), full-time undergraduate students who are selected and employed for their maturity, responsibility, leadership skills, and ability to exercise good judgment. RAs are supervised by area coordinators who are full-time employees of Fairfield and hold masters degrees in education, counseling, or a related field. Area coordinators and RAs are responsible for the day-to-day operation of their particular student residence. They are available to listen to concerns, answer questions, report maintenance problems, organize activities, and promote community life. Many of the residence communities have Jesuits in residence. While not responsible for the operation of the hall, Jesuits living in-residence offer personal guidance and support to the students within their residential community. RAs and area coordinators are "on-duty" every night of the week and weekend, and a schedule, including names, room locations, and phone numbers, is posted in each residence hall.

Undergraduate Student Residency Requirements

All full-time matriculated undergraduate students who do not meet the criteria of a commuter student or who do not live with their spouse are required to live in one of the University's student residences. Full-time undergraduates admitted to the University as resident students are required to live in the University's student residences for all of the four, traditional undergraduate years. No undergraduate student can be less than full-time (e.g., taking less than 12 credit hours) and remain in housing. Only the Academic and Career Development Center can make exceptions to this policy. The Office of Residence Life does not provide family housing.

Housing Assignment and Selection

  • Full-time undergraduate students select housing on campus through a lottery process with preference given to seniors, followed by juniors, sophomores, and first-year students. Seniors may live in townhouses, apartments, or residence halls based upon availability. Juniors may live in townhouses and apartments, or in some instances residence halls, based upon availability after seniors have chosen. Sophomores and first-year students are required to live in traditional residence halls. Depending upon class year, students' choice of residence halls may be limited.
  • There are other specialized housing options available to students. Located throughout the traditional residence halls, townhouses, and apartments are living and learning communities. The Office of Residence Life has collaborated with academic partners and other departments to create a unique experience through programs that support the interests of these communities. Students across all four years have the opportunity to participate in these communities through an application process.
  • Seniors, in accordance with the housing lottery and selection process, may request an exception to or release from their University residency requirement in order to live off-campus. Approval of such requests is at the sole discretion of the University. Agreeing to or signing a lease to live off-campus does not cancel a student's residency obligation to the University. If a student is granted an exception to or release from their four-year residency obligation, the University no longer has an obligation to provide housing for that student in the future. All students released to off-campus status must provide their local address and phone number to the Office of Residence Life and will be required to attend additional informational sessions or meetings before or during the academic year.
  • Students who cancel their Residence Life agreement are no longer required nor is the University responsible for honoring the undergraduate student residency requirement. Students cancel their Residence Life agreement when they graduate, withdraw from the University, are granted commuter status or are released by the University from the agreement for other reasons. Requests for other reasons must be made in writing to the Office of Residence Life. Students who have cancelled their agreement due to a withdrawal from the University will, upon their return, return to their housing status they had prior to withdrawing from the University and must adhere to student residency requirements and the Residence Life agreements currently in place.  Students who participate in an approved educational program away from the campus are released from the housing requirement only for the time they are away.
  • The University reserves the right to restrict students from participating in housing lotteries on the basis of prior or current disciplinary sanctions or if the student's presence in a particular student residence may be disruptive to the community.  In such instances, the student will be assigned housing by the University or restricted from University housing altogether.

Changing from Commuter Status to Resident Status

  • Students who are admitted as commuter students are expected to remain in that status throughout their undergraduate enrollment at the University. Commuter students may request a change to resident status by demonstrating substantial or extraordinary need. Such requests must be submitted in writing to the Office of Residence Life.
  • If a commuter student becomes a resident student, he or she assumes the same residency obligations as other students.

Changing from Resident Status to Commuter Status

Commuter students must live at the primary home of parents, guardians, or a spouse within approximately a 35-mile driving radius from campus. Students who wish to change to commuter status must demonstrate substantial or extraordinary need. If a resident student becomes a commuter student, the University no longer has an obligation to provide housing for that student in the future.

Residency Requirements

Graduate Students

Graduate students are not guaranteed housing on campus. Any request for housing will be considered after all undergraduates are placed.

Part-Time Students

While campus housing is traditionally reserved for full-time students, part-time students may seek permission from the Office of Residence Life and the Office of Accessibility to live in University-owned residences. Residential part-time students must take a minimum of six University credits and be in good disciplinary standing. They are expected to follow all residential guidelines outlined in the Student Handbook.

Staff

  • The Office of Residence Life consists of full-time professional central office staff, support staff, full-time professional area coordinators, and student residence life paraprofessionals (RAs). In addition, Resident Jesuits live in some of our communities.
  • Resident students' primary resources are the RAs and area coordinators. Area coordinators supervise and manage their respective areas or halls on a day-to-day basis. Concerns about housing, roommate issues, or community life in the student residences should be directed to these individuals. Central office staff members serve primarily as a resource to the area coordinators, RAs, and Resident Jesuits.
  • RAs maintain "on-duty" hours throughout the evening and night for their respective halls, and a schedule of these hours is posted in numerous locations throughout the halls.
  • Townhouse/apartment staff maintains similar "on-duty" hours. Area coordinators share "on-duty" responsibilities for the campus and are the primary administrators in charge outside of normal business hours. When necessary, central office staff or other University officials will be contacted to respond to emergencies or other serious situations that require immediate attention.

Special Housing Accommodations Policy

  • Students who wish to request special housing accommodations due to a disability should contact the Office of Accessibility with the specific request. Requests on the basis of medical need or situation should be directed to the Director of Accessibility. Additional information regarding the special accommodations generally can be found in the "Policies and Procedures" section of this Handbook.
  • Documentation of a disability or medical condition will be required in order to establish the need for an accommodation. Documentation consists of an evaluation by an appropriate professional that relates the current impact of the condition to the request.
  • Students seeking a housing accommodation based on a disability, or requesting some service based on a medical or psychological condition, should complete the Request for a Housing Policy Exemption form online. 
  • Students are encouraged to call the Office of Accessibility  with any questions or visit the website for more information: fairfield.edu/lifeatfairfield/studentservices/disabilitysupportservices/disabilityaccommodation/. The final evaluation of the request rests with the University.
  • Reasonable accommodations depend upon the nature and degree of severity of the documented disability. While federal law requires that priority consideration be given to the specific methods requested by the student, it does not imply that a particular accommodation must be granted if it is deemed not reasonable and other suitable techniques are available. Furthermore, single rooms in particular are reserved for individuals who document substantial needs and for whom living with a roommate is not viable.

Residential Guidelines and Procedures

Absence from Student Residences

Students are expected to monitor all activity in their residence. If a violation of University policies occurs in a student residence, the occupants of that room or unit may be held accountable and subject to disciplinary action for the violation, even if they were not present at the time of the violation.

Alterations to Student Residences

Students may not paint their rooms or units or make permanent alterations to furnishings. In addition, window treatments may not be removed, and students may not construct lofts, counters/bars, or other types of furnishings. Any markings left on walls, ceilings, or doors as a result of postings will be recorded as damage and billed to the student. See also the policy pertaining to Windows/Doors.

Bicycles and Sports Equipment

Limited storage is available for bicycles in residence halls. For reasons of safety, bicycles may not be kept in the corridors, stairwells, doorways, lounges, or bathrooms. Bicycles found in these areas will be removed. Likewise, sports equipment (including shoes) may not be left in corridors. No ball playing, throwing of objects, or other rough play is permitted in the student residences.

Candles

Candles or incense, even for decorative purposes, are prohibited in the student residences (residence halls, townhouses, and apartments). Candles or incense found in student rooms will be confiscated and may not be returned.

Cell Phones and Emergency Phones

Students should register their cell phone number via my.Fairfield.edu. If there is an emergency and students cannot use their cell phone, each floor in the residence halls has an emergency phone connected directly to the Public Safety department.

Christmas and Holiday Decorations

Natural Christmas trees are not permitted in any student residence (including townhouses and apartments). Light strands are permitted, but cannot be in doorways and must have mini-lights, not larger bulbs. No decorations or other room furnishings may be attached to or suspended from light fixtures or fire safety equipment.

Computer Network Connections

All student residences are equipped with connections to the campus network. In order to access and connect personal computers to the network, users must agree to and abide by acceptable computing standards and utilize appropriate antivirus and other software as set forth by the Office of Information Technology Services.

Damages

All types of damage caused to any student residence or its furnishings are the responsibility of the students assigned to that residence, and repair costs will be billed accordingly. Damage that occurs in common areas of student residences (e.g., hallways, common bathrooms, backyards, etc.) will be divided and shared among all residents of that particular residence hall, floor, or block.

Resident students are expected to help reduce common area damages by reporting those responsible for the damage to the Office of Residence Life or the Department of Public Safety. Students with excessively high damage fees will be subject to the University disciplinary process, and/or reassigned to a different student residence at the discretion of the Office of Residence Life.

The University will collect and expect payment from students for damage done to University property within 30 days of repair. Students are not permitted to attempt to fix the damage themselves or contract with an outside vendor for repairs. Charges related to damages or vandalism not paid during the academic year will be included in the invoice sent by the Office of the Bursar.  The costs for damages are established by the Department of Facilities Management (i.e., maintenance and custodial services) and represent the true cost charged to the Office of Residence Life.

Refer to the Student Conduct Code for additional information about damage and vandalism to property.

Electrical Appliances

Students must be careful in the use of electrical appliances in their rooms or units. All appliances and extension cords must be U.L. approved. Approved appliances include, but are not limited to: coffee pots, popcorn poppers, televisions, stereos, curling irons, hair dryers, and computers. These approved appliances should be equipped with an automatic shut off feature. Unapproved appliances or devices include, but are not limited to: toaster ovens, microwave ovens and refrigerators (other than University-issued micro-fridge units), electric frying pans, 'George Foreman' type grills, halogen lamps, and fog machines. Vending machines are not allowed in student rooms, but they are located in common areas of buildings. In apartment units with more than six students, an additional University-approved mini-fridge can be brought in. 'George Foreman' type grills and microwaves are allowed in the apartments and townhouses as long as students properly dispose of grease. Unapproved appliances found in student rooms will be confiscated and may not be returned.

Entertaining in Residence Halls

Students may entertain or socialize with others in their individual rooms within the residence halls provided that the number of people in the room is limited to no more than 12 people and there is no unreasonable noise or other disruption to the community. While students who are 21 years of age or older may legally consume alcohol on campus, all persons in a residence hall room must be of legal drinking age if alcohol is present.

Entertaining/Socializing in Townhouses and Apartments

Bands

Bands are permitted to play in the townhouses or apartment social lounges on Friday and Saturday nights between 9 p.m. and 1 a.m. only if they request approval by the Office of Residence Life at least one week prior to the event.

Social Gatherings/Parties With or Without Alcohol

Students may entertain or socialize with others in townhouses and apartments on campus, provided that the number of people in a townhouse does not exceed 49, and in an apartment does not exceed 25 (note, these numbers are subject to change per code/legal requirements). In accordance with the housing agreement, townhouse basements may not be used as living spaces, social spaces, or places of congregation. Basements are not available to students for storage purposes. The University has eliminated access to townhouse and off-campus basements and any attempt to utilize basement areas for any purpose is in violation of the residence guidelines and subject to a residency review and/or student conduct action. Tampering with basement locks will result in disciplinary action. Please report all damaged/broken basement locks to the Office of Residence Life immediately.

The use or consumption of alcoholic beverages must be confined to individual townhouse units and cannot negatively impact nearby units or residents. Consuming alcoholic beverages in any area outside of the unit is prohibited and open containers of alcohol in common/public areas are prohibited. Consistent with this prohibition, no alcohol is permitted on townhouse back porches or in the apartment social lounges.

When violations of this policy occur, the residents of the unit will be referred for disciplinary action, and in most cases will be reassigned to different housing on campus. An additional $100 fine can be assigned to a resident for hosting a disruptive gathering with alcohol involving underage students.

Furnishings

Student residence rooms are furnished with a bed, desk, chair, chest of drawers, and computer network connection for each student, as well as an individual or shared closet/wardrobe for each student. Student residences contain drapes, cable TV connections, and fire detection/alarm systems. Some residence halls may have additional furniture, and townhouses and apartments include living room and dining area furniture.

All supplied furnishings must remain in the rooms or units throughout the academic year unless removed by the University. Storage is not available for personal belongings or other furnishings. Students will be billed for missing or damaged furnishings.

Lounges are equipped with furniture for the use of all students. Removal of this furniture for personal use is not permitted and will be considered theft.

Gaming Equipment

Pool, ping pong, and foosball tables are not allowed in student rooms, townhouses, or apartments. Gaming equipment for student use can be found in the Barone Campus Center, common lounges, and The Levee.

Guest Policy

Refer to the Student Conduct Code for additional information about the guest policy.

Keys or Key Cards

If a student loses his or her room or unit key, the lock on the door will be changed and the student billed for the replacement cost. No student may duplicate a room or unit key. If a key is illegally duplicated, residents will be billed for a lock change and subject to disciplinary action. Students locked out of their rooms may seek the assistance of the residence life staff and will be charged a $10 lockout fee. This must be paid in cash or check before they are allowed back into their room. If a student loses their key card, the student's card will be re-programmed and they will be charged a $25 fee for a new card.

Laundry

Washers and dryers are available for use by resident students in almost all halls and the apartment complexes, as well as townhouse blocks 2 and 13. The machines are activated by using the StagCard, which has a predetermined number of cycles per semester (sufficient for two wash and dry cycles every week). If a student exhausts his or her laundry allotment for the semester, StagBucks can be used to pay for additional cycles.

Light Bulbs

If a student residence light fixture (not personal lamps) requires a replacement bulb, students should notify their RA or the Office of Residence Life who will request the appropriate repair or replacement. See also the policy on Maintenance Requests.

Lockouts

If a student is locked out of his or her room during normal business hours, he or she may temporarily sign out a duplicate key or key card at the Office of Residence Life. RAs are available during "on-duty" hours to let students into their room if they are locked out. At all other times, service for lockouts will be provided on an emergency basis only through the Department of Public Safety and the area coordinator "on duty." Students are charged a $10 lockout fee.

Lounges

Lounges are located in each residence hall for studying, hall liturgies, socializing, meetings, floor programs, and other activities. Some lounges are identified as academic resource centers, or kitchens. All equipment and furnishings in lounges or common areas are the property of the University.

Maintenance Requests

For all non-emergency requests for maintenance (e.g., light bulbs, broken or missing items), students should fill out the online Work Order form found on my.Fairfield.edu. This form will be sent to Facilities Management. For computer connection concerns, contact Information Technology Services at ext. 4069; for cable connection concerns, contact the Media Center at ext. 3082.

Emergency requests during normal business hours should be directed to the Office of Residence Life at ext. 4215. Emergencies after hours, during the night, or on weekends should be directed to the Department of Public Safety at ext. 4090 or the RA on duty.

Musical Instruments

The playing of musical instruments in student residences that is obtrusive to other residents is prohibited unless part of a band during the approved weekend hours in the townhouse and/or apartment area.

Occupancy

Only students assigned to a particular room or unit may live there. Students may be reassigned or consolidated when vacancies exist. The University reserves the right to increase the occupancy of student residences. Students are assigned rooms based on their self-identified gender.

Pets

Pets are not permitted in student residences with the exception of fish in a container of no more than 10 gallons.

Projection of Objects

Students are prohibited from projecting or dropping any object at or from buildings, individuals, cars, etc.

Quiet/Courtesy Hours

"Quiet hours" are in effect in all student residences after 8 p.m. on Sundays and weeknights, and after midnight on Friday and Saturday nights, until 10 a.m. the next morning. Radios, televisions, stereos, or other noise  should be kept to a minimal level and not be heard in the common areas or other rooms, apartments, or townhouses. During all other times "courtesy hours" are in effect and noise levels should not interfere or negatively impact other students or the community. Noise cannot project out of windows or doors at any time.

During final examination and study periods, 24-hour "quiet hours" are in effect.

Refrigerators

The University provides a combination microwave/refrigerator unit in every residence hall room. No other refrigerators or microwaves are permitted without permission from the Office of Residence Life. Townhouses and apartments are equipped with refrigerators, but students may bring a UL approved microwave. In apartment units with more than six students, an additional University-approved mini-fridge can be brought in.

Roofs

Due to the potential danger to personal safety, as well as the likelihood of causing damage, students are prohibited from accessing roofs or overhang areas on all student residences and other University buildings and facilities. Students who access roofs will be subject to disciplinary action.

Roommate Conflict

If students experience a roommate conflict and need help, they should contact their resident assistant or area coordinator. Residence Life staff members will help mediate the conflict or refer students to peer mediation.

Room/Residence Changes

Students may request a room or residence change through the Office of Residence Life. Room or residence changes will not be permitted for the first two weeks of the fall semester and again for the first two weeks of the spring semester. After this point, changes will be granted based on an assessment of the situation and space availability.

The University reserves the right to move a student from one room to another when it appears in the student's best interest or the best interests of their fellow students or the community.

Room/Residence Inspections

Resident students will receive a completed Room Inspection Form (RIF) from the RAs or other residence life staff during the first week of the academic year. Students will be asked to verify the condition of the room reported on the form, sign, and return it. This form is the official record of the condition of the room or unit when the resident took occupancy of it. When the student vacates the room or unit, it will be inspected by a University staff member and compared to the original inspection form. Differences in the condition of the room or unit, not attributed to normal wear and tear, will be billed to the student.

Residence life or maintenance staff may inspect student residences at other times besides the beginning or end of the year to check health and/or safety conditions. When conducting Health and Safety inspections, the Office of Residence Life will hold residents accountable for policy violations. Residents will be subject to disciplinary action and fines for all policy violations.

Safety and Security

Locking Doors

Students should lock the doors to their individual rooms, townhouses, or apartments when they are not present or when they are sleeping or using the bathrooms. A number of problems can be averted by taking this simple, common sense step. In addition, the University has no financial liability for the loss of personal property.

Access to Residence Halls and Apartment Complex

Each of the residence halls and the apartment complex are equipped with a door-access system that allows students to gain entry using their StagCard. All resident students may access any residence hall from 7 a.m. to 11 p.m., seven days a week. After 11 p.m., resident students have access to their own hall only. Guests should call ahead to meet the residents at the front door of the residence area. After 11 p.m. only residents of the building are allowed in the building unless accompanied by a resident from that residence. It is important for the security of all residence hall students that doors are not propped open and card readers and keypads are not tampered with. Students who prop doors or vandalize security equipment will be subject to disciplinary action.

Screens/Window Locks

Screens cannot be removed from windows in student residences.  If windows are locked for environmental or climate control purposes, the locks cannot be removed.  Students cannot use windows as a means of entering or exiting their room unless it is an emergency situation.  Students will be billed for the repair or replacement cost of such items. Repeat offenses will be referred for disciplinary action.

Smoke Detectors

Each student residence is equipped with fire and smoke detection equipment that may not be tampered with for any reason. Heat and/or smoke detectors, as well as sprinkler heads, are extremely sensitive and may be activated by any contact. Therefore, students should not touch these devices or hang objects from them.

Student Residence Entry

Staff members may enter a student's residence with the student's voluntary consent. To protect privacy, students should keep their doors closed and ask visitors to identify themselves before admitting them into the room. If consent is not given, staff members can enter the room if one of the following conditions exists:

  1. There is a need for maintenance (e.g., electrical work)
  2. There is a need to check occupancy
  3. There is an emergency health problem
  4. There is a need to check for damages
  5. There is a need to investigate possible violations of University policies or standards of conduct. Items in plain and open view, which violate University regulations, will be confiscated and a receipt will be left if there is no occupant of the room present at the time of confiscation.
  6. There is a "Health and Safety" check. These are conducted periodically by the Fire Marshal and the residence life staff. When conducting Health and Safety checks, the Office of Residence Life will hold residents accountable for policy violations. Residents will be subject to disciplinary action and fines for all policy violations. Disciplinary action and fines are assigned per person unless noted. Residents are expected to remove prohibited items from rooms. Failure to remove prohibited items by the specified timeframe will result in an additional $100 fine.
  7. There is a need to close the building (e.g., holidays, etc.)

Student Residence Search

A room search will be conducted only when there is a reason to believe that there is property or evidence within a particular room that is in violation of University policy and/or state or federal law, or material that is needed for evidence in a University disciplinary hearing.

The vice president for student affairs and dean of students or their designee, and professional central office staff in the Office of Residence Life are the only University officials who may authorize a search of a student residence. A search will be conducted by Public Safety officers in the presence of a residence life staff member. Whenever possible, the search will be conducted in the presence of the student(s) whose residence is being searched.

Searches will be conducted in the same manner as a standard entry into a student residence; however, all areas of the residence may be searched, including locked drawers and suitcases. Items confiscated during a search that are clearly in violation of University policy will be removed from the room and may be used as evidence in a disciplinary hearing. Since these items are part of the disciplinary process, their disposition will be determined by the Office of the Dean of Students at the conclusion of the process.

The person requesting the search must state the nature of the item he or she is looking for. However, other items found that are clearly in violation of University policy may be confiscated as well. If the student is not present, a receipt will be left for all items that have been removed from the room.

Televisions

Students are not allowed to mount televisions on the walls.

Temperature Control Units

Students are allowed to request air conditioning units through Accessibility in the Academic and Career Development Center. The suite-style buildings, townhouses, and apartments are equipped with air conditioning.  Students are not allowed to use portable air conditioners or air coolers as a substitution for exisiting air conditioning units.

Thermometers

Due to the potential environmental hazard and significant clean-up costs associated with a mercury spill or contamination, mercury thermometers are prohibited in any student residence or University building, excluding the Health Center or applicable science or nursing labs.

Vacation Periods

All University residences are closed during the Thanksgiving break, Christmas break, and spring break. Students wishing to remain on campus during these periods must request permission in writing from the Office of Residence Life. Students approved to remain in residence halls when they are closed will be charged a daily fee of $75 and may be reassigned to a temporary room in a central area. The University has no liability for personal property left in students' rooms or units during vacation periods.

Students who return to their rooms early without the prior approval of the Office of Residence Life will be denied access to their rooms or billed accordingly for the daily fee and referred for disciplinary action.

All resident students must vacate their rooms or units and remove all personal belongings within 24 hours after the completion of the students' last exam in May, or by 6 p.m. on the last day of final examinations, whichever comes first. Failure to leave the residence hall space will subject students to a $75 daily charge to remain on campus. Graduating seniors may stay until noon the day after Commencement. All students are responsible for arranging transportation to and from campus for holidays and vacation periods. All applicable dates are published well in advance to allow for proper planning. Since first-year students and sophomores are not permitted to have cars, they should take extra initiative in planning and coordinating transportation.

All University policies remain in effect during vacation periods. Additional guest and alcohol restrictions may be enforced. Additional restrictions will be communicated via e-mail through the Office of Residence Life or the Office of the Dean of Students prior to the start of the vacation period.

Vending Machines

Vending machines are located in the common areas of student residences and other University buildings. (Students cannot have personal vending machines in their room.) Vandalism of machines will result in the removal of this service if the responsible person(s) is not identified. Money lost in these machines should be reported to the vending company whose name is listed on the machine. Products available in the machines are replenished according to the vending company's schedule. If there is a need for additional product before the scheduled replenishment time, students are encouraged to call the number indicated on the machines to request additional product sooner and to notify the Office of Residence Life if the problem persists.

Windows/Doors

Signs that advertise alcohol or tobacco products, or signs that might otherwise be considered offensive to others, cannot be placed on windows or doors at any time. Empty or full cans or bottles may not be visible through the windows. Stickers may not be applied to either the windows or the door (outside or inside). Residents will be subject to disciplinary action and fines for empty or full cans/bottles of alcohol within the room if they are not of legal age.


Agreements

Fairfield University Office of Residence Life

Residence Hall and Meal Plan Agreement
2018-19 Academic Year

This document sets forth the terms and conditions upon which space in residence halls owned by Fairfield University (herein called UNIVERSITY) may be occupied by a person (herein called RESIDENT). The UNIVERSITY agrees to provide to the RESIDENT space in a residence hall subject to the following conditions. Failure of the RESIDENT to meet any of these conditions of residency may result in the cancellation of this Agreement by the University. In addition, violations of the terms and conditions of this Agreement by the RESIDENT may also result in UNIVERSITY disciplinary action of the RESIDENT where applicable. The UNIVERSITY reserves the right to change any provision of this Agreement at any time.

Eligibility:

To be eligible for residency in a residence hall, a RESIDENT must meet the following criteria as determined by the UNIVERSITY REGISTRAR:

a. The RESIDENT must be registered as a full-time, undergraduate matriculated student at the UNIVERSITY.

b. The RESIDENT must have been admitted to the UNIVERSITY as a resident student or have attained that status from the Office of Residence Life since entering the UNIVERSITY.

c. In addition to the immunizations required of all students, Connecticut state law requires that any UNIVERSITY student living in UNIVERSITY-owned housing be vaccinated against meningitis as a condition for living in the UNIVERSITY housing. All mandated health policies must be maintained in order to be eligible.

Others may live in University-owned residences only after receiving the written permission from the Office of Residence Life or the Office of the Dean of Students.

Length of Agreement:

A RESIDENT agrees to reside in the assigned residence hall for the entire academic year or the remaining portion of the academic year. A RESIDENT may terminate this Agreement only if the RESIDENT has graduated, withdrawn from the UNIVERSITY, becomes a commuter  or off-campus border student, becomes a resident assistant, or has entered a study program approved by the Dean of the RESIDENT's college or school away from the campus. A RESIDENT may not move to another unit, to a residence hall, or off-campus during the term of this Agreement without written permission from the Office of Residence Life.

Requests to cancel this Agreement for reasons other than those stated above must be made in writing to the Office of Residence Life. Such requests will be considered on a case-by-case basis, and the Office of Residence Life will have the discretion to grant or deny any request to cancel based upon the information available. No other office or department of the University can agree to cancel this Agreement.

Residence halls may be occupied on or after September 3, 2018. (First-year students only will occupy their residence halls one day earlier as part of Orientation.) Residence halls close 24 hours after the completion of the RESIDENT'S last exam in May or by 6 p.m. on the last day of final examinations, whichever comes first. RESIDENTS may not remain in residence during UNIVERSITY vacation periods that fall during the term of this Agreement. Graduating seniors may stay until noon the day after Commencement.

Units will be inspected when the RESIDENT takes occupancy and when he/she vacates the unit. Damage shall be classified as either accidental or malicious. Accidental damage is damage occurring through unintentional, chance happenings. Malicious damage is disruptive behavior resulting in damage.

Any damages or alterations to the unit will be charged to the RESIDENT(s). A RESIDENT agrees to surrender the premises to the UNIVERSITY at the termination of this Agreement in clean and in good condition. It is understood that the RESIDENT has examined the premises and found the same to be clean and in good condition at the commencement of the Agreement. If the RESIDENT should find the premises at the commencement of the Agreement in a condition not clean and not in good condition, the RESIDENT must make this known in writing to the Office of Residence Life within five (5) days after the beginning of the semester. RESIDENTS moving into a unit after the commencement of a semester shall make their inspection of the premises known in writing to the Office of Residence Life no later than five (5) days after taking possession of the premises.

Breaks:

All campus residences, including but not limited to residence halls, are closed during the Thanksgiving break, Christmas and semester break, and spring break. RESIDENTS wishing to remain on campus during these periods must request permission in writing to the Office of Residence Life. Students approved to remain in housing when campus residences are closed may be required to pay a daily fee (exceptions to this fee are at the discretion of the Office of Residence Life and will be made for students unable to leave campus) and may be reassigned to a temporary space in a central area. All University policies remain in effect during breaks periods. Additional guest and alcohol restrictions may be enforced and will be communicated via e-mail through the Office of Residence Life or the Office of the Dean of Students  prior to the start of the break period.

Meal Plans:

All students living in residence halls are required to have a meal plan and are automatically enrolled in a basic plan. However, students may change their plan to one of multiple options (depending upon class year) during the first two weeks of classes each semester. All meal plan changes are conducted online at mealplans.fairfield.edu. Complete information about the various meal plan options is available online at www.fairfielddiningservices.com or from the food service office in the Barone Campus Center, Room 405.

A Resident Agrees:

a. To allow the UNIVERSITY to release contact information to the RESIDENT'S prospective roommate.

b. To be accountable for any behavior within the residence halls that infringes on individual or group rights or jeopardizes the health and safety of individuals and property.

c. To abide by the rules and regulations contained in the Student Handbook, Undergraduate Catalog, and other publications from the Office of Residence Life.

d. To abide by the laws and ordinances of the state of Connecticut and the town of Fairfield where applicable.

e. To promptly vacate his/her residence hall within a specified timeframe when the Agreement is terminated by the UNIVERSITY. Any costs associated with removal and storage of personal possessions will be charged to the RESIDENT.

f. To reside in the assigned room. The University has the right to assign students to the other spaces in a RESIDENT'S room without the RESIDENT'S permission or prior notification. Any residence that loses 50% or more of its members will be asked to consolidate by moving to other open spaces in the area.

g. Not to sublet or assign his/her room to another person. Only RESIDENTS are allowed to occupy a room. In no case may occupancy of the room be increased by the RESIDENTS of the room.

h. To not switch room assignments without the permission of the Office of Residence Life.

i. To report maintenance needs or concerns to the Office of Residence Life or the Resident Assistant via the online work order system, e-mail, or phone. The RESIDENT may not make repairs in the room nor may the RESIDENT contract with outside vendors to complete repairs or modifications to the room except where approved by the UNIVERSITY. Painting of rooms by RESIDENTS is not allowed.

j. To assume all responsibility for personal belongings. The UNIVERSITY does not assume responsibility for damage or loss to RESIDENTS' belongings, regardless of cause.

k. Not to allow more than 12 persons including the RESIDENT in the room at any one time.

l. To conduct his/her activities so as not to interfere with the reasonable quiet enjoyment of others.

m. All students are required to register guests on campus via the guest registration form. Refer to the Guest Policy in the Residential Guidelines section of the Handbook for details.

n. Not to loan or duplicate a room key. A RESIDENT must report a lost key or key card to the Office of Residence Life within 24 hours. The UNIVERSITY will replace the door lock and charge the cost of the replacement to the RESIDENT(S) of that room when keys are lost.

o. Not to cook in student rooms. The Office of Residence Life policies provided by the UNIVERSITY contain a listing of approved cooking appliances and no other appliances are permitted.

p. Not to project objects to or from the halls.

q. To report solicitors found in the halls to Public Safety. Solicitation is not allowed in the residence halls.

r. Not to have pets except for fish. A fish tank may not be any larger than a 10-gallon capacity.

s. Not to remove screens from the windows.

t. Not to install a waterbed or a personal bed.

u. Not to build lofts in any of the residence halls.

v. To follow all UNIVERSITY guidelines regarding room and holiday decorations. Live Christmas trees are not permitted.

w. Not to post signs, posters, banners, or other printed material, art or advertisements in windows, in the halls or restrooms, or on the outside of the buildings, or on the grounds without the written permission of the Office of Residence Life.

x. Residents are responsible for behavior that occurs within their room whether they are present or not.

y. Smoking is prohibited in all areas of the residence halls, including student rooms, bathrooms, lounges, hallways, and stairwells.

z. Not to have halogen lamps or mercury thermometers inside the residence halls.

The University:

a. Reserves the right to enter a room for inspection for cleanliness, health and safety, and to complete repairs, and where required by law.

b. Agrees to provide cleaning of common areas in the residence halls. RESIDENTS are expected to keep their rooms clean. Cleaning of bathrooms in 42 Bellarmine Road and Kostka and Claver Halls is the responsibility of the RESIDENTS.

c. Reserves the right to take appropriate disciplinary action and to terminate the room contract for conduct which is unlawful, which is found by the UNIVERSITY to be in violation of the UNIVERSITY'S rules, or which is otherwise detrimental to the residence hall community or environment.

d. Reserves the right to move a RESIDENT from one room to another when it appears that the RESIDENT'S best interests or those of his/her fellow students or the UNIVERSITY as a whole so require.

e. Reserves the right to assign students to vacant spaces without prior notification.

f. Reserves the right to reassign students in order to consolidate vacant spaces.

g. Reserves the right to increase room occupancy as the need arises so long as such an increase conforms to prevailing occupancy and health standards.

h. Reserves the right to notify RESIDENTS that certain floors in a residence hall will be utilized to house undergraduate students and staff who are authorized to remain on campus during a vacation period. The UNIVERSITY will give reasonable notice to the RESIDENT so that he/she may remove personal belongings from the room if they so desire. The UNIVERSITY will provide space for storage of these belongings and will assign responsibility for the room when it is being used by the temporary occupant.

i. Reserves the right to move any student from any handicapped-accessible unit if a need for this type of accommodation arises and said student does not require such an accommodation.

j. Reserves the right to move/modify the composition of a floor or wing for any proper reason, including but not limited to, an increase or decrease in the number of students of a particular gender.

Payment Provisions:

a.  A RESIDENT agrees to pay the board/room fees to the UNIVERSITY according to the payment schedule determined by the Bursar.  Failure by a RESIDENT to pay any fees or expenses related to the occupancy does not cancel the obligations of a RESIDENT to comply with all of the other terms of this Agreement.

b. Failure to pay the room and board obligations of the contract will result in withdrawal of the RESIDENT from the UNIVERSITY.

c. RESIDENTS are required to maintain a $400 refundable room deposit with the UNIVERSITY during the period of residency. This deposit will be returned to the RESIDENT upon graduation or upon withdrawal from the UNIVERSITY, providing all financial obligations related to residing in UNIVERSITY housing have been met.

d. In those cases when the responsible parties for damages to the hall cannot be determined, the UNIVERSITY reserves the right to charge the cost of repairs or replacement for these damages among all RESIDENTS residing in that area or hall.

Refunds:

a. RESIDENTS who withdraw from the UNIVERSITY should refer to the Undergraduate Catalog to determine if they are eligible for any refund.

b. RESIDENTS who are granted release from this Agreement, but continue as a full-time student at the UNIVERSITY, should contact the Bursar to determine if they are eligible for any refund. 


Fairfield University Office of Residence Life

Townhouse, Apartment, and Other University Housing Agreement
2018-19 Academic Year

This document sets forth the terms and conditions upon which space in townhouses, apartments, and other housing owned by Fairfield University (herein called UNIVERSITY) may be occupied by a person (herein called RESIDENT). The UNIVERSITY agrees to provide to the RESIDENT space in a townhouse, apartment, or other UNIVERSITY housing subject to the following terms and conditions. Failure of the RESIDENT to meet any of these conditions of residency may result in the cancellation of this Agreement by the UNIVERSITY. In addition, violations of the terms and conditions of this Agreement by the RESIDENT may also result in UNIVERSITY disciplinary action of the RESIDENT where applicable. The UNIVERSITY reserves the right to change any provision of this Agreement at any time. 

Eligibility:

To be eligible for residency in a townhouse, apartment, or other UNIVERSITY housing, a RESIDENT must meet the following criteria as determined by the University Registrar:

a. The RESIDENT must be a full-time, matriculated student at the UNIVERSITY.

b. The RESIDENT must have attained junior class status at the time of occupancy.

c. In addition to the immunizations required of all students, Connecticut state law requires that any UNIVERSITY student living in UNIVERSITY-owned housing be vaccinated against meningitis as a condition for living in the UNIVERSITY housing. All mandated health policies must be maintained in order to be eligible.

Others may live in University-owned residences only after receiving the written permission from the Office of Residence Life or the Office of the Dean of Students.

Length of Agreement:

A RESIDENT agrees to reside in the assigned townhouse, apartment, or other UNIVERSITY housing for the entire academic year or the remaining portion of the academic year. A RESIDENT may terminate this Agreement only if the RESIDENT has graduated, withdrawn from the UNIVERSITY, becomes a commuter, becomes a resident assistant, or has entered a study program approved by the dean of the RESIDENT's college away from the campus. A RESIDENT may not move to another unit, to a residence hall, or off-campus during the term of this Agreement without written permission from the Office of Residence Life.

Requests to cancel this Agreement for reasons other than those stated above must be made in writing to the Office of Residence Life. Such requests will be considered on a case-by-case basis, and the Office of Residence Life will have the discretion to grant or deny any request to cancel based upon the information available. No other office or department of the UNIVERSITY can agree to cancel this Agreement.

Townhouses, apartments, or other UNIVERSITY housing may be occupied on Monday, September 3, 2018. Townhouses, apartments, or other UNIVERSITY housing close 24 hours after the completion of the RESIDENT'S last exam in May. Graduating seniors may stay until noon the day after Commencement. Units will be inspected when the RESIDENT takes occupancy and when he/she vacates the unit. Any damages or alterations to the unit will be charged to the RESIDENT(s). A RESIDENT agrees to surrender the premises to the UNIVERSITY at the termination of this Agreement in clean and in good condition. It is understood that the RESIDENT has examined the premises and found the same to be clean and in good condition at the commencement of the Agreement. If the RESIDENT should find the premises at the commencement of the Agreement in a condition not clean and not in good condition, the RESIDENT must make this known in writing to the Office of Residence Life within five (5) days after the beginning of the semester. RESIDENTS moving into a unit after the commencement of a semester shall make their inspection of the premises known in writing to the Office of Residence Life no later than five (5) days after taking possession of the premises.

Vacations/Breaks:

All campus residences including townhouses, apartments, or other UNIVERSITY housing are closed during the Thanksgiving break, Christmas and semester break, and spring break. RESIDENTS wishing to remain on campus during these periods must request permission in writing to the Office of Residence Life. Students approved to remain in any UNIVERSITY housing when campus residences are closed may be required to pay a daily fee (exceptions to this fee are at the discretion of the Office of Residence Life and will be made for students unable to leave campus) and may be reassigned to a temporary space in a central area. All UNIVERSITY policies remain in effect during vacation periods. Additional guest and alcohol restrictions may be enforced and will be communicated via e-mail through the Office of Residence Life or the Office of the Dean of Students prior to the start of the vacation period.

A Resident Agrees:

a. Not to sublet or assign his/her assignment to another person. Occupancy of the townhouse, apartment, or other UNIVERSITY housing may not be increased by the RESIDENTS.

b. To abide by the rules and regulations contained in the Student Handbook, Undergraduate Catalog, and other publications from the Office of Residence Life.

c. To attend any required sessions pertaining to rules and regulations.

d. To abide by the laws and ordinances of the State of Connecticut and the Town of Fairfield where applicable.

e. To promptly vacate the townhouse, apartment, or other UNIVERSITY housing and return the key at the completion of the contract period or no later than 24 hours upon written cancellation of the contract by the UNIVERSITY. All costs associated with moving RESIDENT'S possessions out of vacated unit will be the RESIDENT'S sole responsibility.

f. To fill vacancies in his/her townhouse, apartment, or other UNIVERSITY housing with students who meet the criteria stated herein. If the RESIDENT is unable to do so, the UNIVERSITY will assign a qualified person to fill the vacancy. Any unit that loses 50% or more of its members will be asked to consolidate by moving to other open spaces in the area.

The UNIVERSITY reserves the right to disband the townhouse, apartment, or other UNIVERSITY housing if RESIDENTS refuse any qualified person from being assigned to that house. The UNIVERSITY is not required to fill vacancies that occur in townhouse, apartment, or other UNIVERSITY housing. Should a townhouse, apartment, or other UNIVERSITY housing be disbanded, the UNIVERSITY reserves the right to close down the unit for the remainder of the year for repairs and/or to save utility costs.

g. To assume all responsibility for personal belongings. The UNIVERSITY does not assume responsibility for damage or loss to RESIDENT's belongings, regardless of cause.

h. To report repair needs to the Office of Residence Life. The RESIDENT may not make repairs or modifications to the townhouses, apartments, or other UNIVERSITY housing except when approved in writing by the UNIVERSITY.

i. Not to paint the townhouse, apartment, or other UNIVERSITY housing. Not to block or cover any window or openings.

j. Not to tamper with fire safety equipment including extinguishers and smoke detectors. In addition, RESIDENTS are expected to vacate the unit promptly in the case of a fire alarm. Violations of these fire safety requirements are considered serious and may result in disciplinary action. Fire hazards, including but not limited to: natural Christmas trees, candles, incense, building materials, motorcycles or gas driven vehicles, gasoline, butane or other flammable liquids, barbecue grills (including propane gas grills) are prohibited.

k. Not to overload the townhouse, apartment, or other UNIVERSITY housing based on fire code.

l. Not to possess or use fireworks, dangerous chemicals, hazardous materials such as mercury thermometers, halogen lamps, firearms, or weapons of any type.

m. To register vehicles(s) with the Department of Public Safety.

n. All students are required to register guests on campus via the guest registration form. Refer to the Guest Policy in the Residential Guidelines section of the Handbook for details.

o. Not to house pets except tropical fish in a tank no larger than 10 gallons.

p. To conduct their activities so as not to interfere with the quiet of others. Musical bands may not play in a townhouse, apartment, or UNIVERSITY housing unless registered with the Office of Residence Life. Stereo speakers placed in such a way to allow sound to emanate from the unit are not permitted. Disorderly conduct, which disturbs others, is not permitted.

q. Not to project objects to or from the units.

r. Not to solicit residents of the townhouse, apartment, or other UNIVERSITY housing. Solicitors should be reported to the Department of Public Safety immediately.

s. Not to remove screens from the units.

t. Not to install waterbeds, personal beds, or pools in the townhouse, apartment, or UNIVERSITY housing. No unit may have a bar installed. Gaming tables (pool, ping pong, and/or foosball tables) are not allowed.

u. To be responsible for any damages to the interior or exterior of the unit, including appliances, furnishings, and immediate grounds, caused by the RESIDENT or his/her guest(s).

v. Not to leave trash or furniture on decks and to regularly deposit trash in receptacles provided by the vendor.

w. To support state, local, and UNIVERSITY recycling programs and to properly recycle.

x. To accept any changes in the townhouse, apartment, or UNIVERSITY housing and off-campus living guidelines issued by the Office of Residence Life during the term of this agreement.

y. To allow the UNIVERSITY to release student's or RESIDENT'S name, address, and phone number to the RESIDENT'S prospective roommate(s).

z. Including the occupants, not to allow more than 49 persons in a townhouse or other UNIVERSITY housing or 25 persons in a apartment, at any one time due to fire codes and safety standards.

aa. Not to loan or duplicate a townhouse, apartment, or UNIVERSITY housing key. A RESIDENT must report a lost key to the Office of Residence Life within 24 hours. The UNIVERSITY reserves the right to replace the door locks and charge the cost of the replacement to the RESIDENT(s) when keys are lost.

bb. Not to post signs, posters, banners, or other printed material, art, or advertisements in windows, on outside of unit or on the grounds.

cc. To be held accountable for the behavior of visitors and their guests in their units.

dd. Not to entertain in their townhouse, apartment, or other UNIVERSITY housing during exam week or vacation periods.

ee. To allow UNIVERSITY employees the right to enter the townhouse, apartment, or other UNIVERSITY housing for inspections for cleanliness, repairs, and to assure that the terms of this agreement are being met and that University policies are being adhered to in a manner prescribed in the Fairfield University Student Handbook.

ff. Not to install dishwashers in the townhouse, apartment, or other UNIVERSITY housing or any other appliances. Additionally students or residents may not enter into any contract or service agreement with any outside vendor or provider.

gg. Not to access or use any UNIVERSITY housing basement area for any reason, including living, social, or storage space.

hh. To vacate the townhouse, apartment, or other UNIVERSITY housing on the last day of fall finals, within 24 hours of RESIDENT'S last final, or within 24 hours of a change in status, if not returning for the second spring semester.

ii. Not to remove any furniture or place any furniture on back porches or in basements. Only outdoor deck/patio furniture may be used on the deck.

jj. To operate heating, ventilating, and air conditioning equipment correctly and to maintain a proper environment.

The University Agrees:

a. To maintain common areas of the townhouse, apartment, or other UNIVERSITY housing including the laundry rooms and grounds.

b. To provide extermination service upon the request of a RESIDENT or upon need. In cases when RESIDENTS cause infestation; (i.e., pets, garbage) all charges will revert back to unit RESIDENTS.

c. To provide trash removal from dumpsters.

d. To provide repairs upon request or need as determined by Office of Residence Life. If the RESIDENT or his/her guest(s) is determined responsible for the damages, the cost of the repairs will be borne by the RESIDENT(S). If the degree of damages is considered by the UNIVERSITY to be excessive, the UNIVERSITY reserves the right to cancel this Agreement and/or take disciplinary action against the responsible person(s).

The University:

a. Reserves the right to enter a room for inspection for cleanliness, health and safety, to complete repairs, and where required by law.

b. Reserves the right to take appropriate disciplinary action and to terminate the room contract for conduct which is unlawful, which is found by the UNIVERSITY to be in violation of the UNIVERSITY's rules, or which is otherwise detrimental to the residence hall community or environment.

c. Reserves the right to move a RESIDENT from one room to another when it appears that the RESIDENT's best interests or those of his/her fellow students or the UNIVERSITY as a whole so require.

d. Reserves the right to assign students to vacant spaces without prior notification.

e. Reserves the right to reassign students in order to consolidate vacant spaces.

f. Reserves the right to increase room occupancy as the need arises so long as such an increase conforms to prevailing occupancy and health standards.

g. Reserves the right to close a townhouse, apartment, or other UNIVERSITY housing unit in the event of an emergency.

h. Reserves the right to move any student from any disability-accessible unit if a need for this type of accommodation arises.

i. Reserves the right to close any offering of townhouse, apartment, or other UNIVERSITY housing meal plans through contract food services.

Payment Provisions:

a. A RESIDENT agrees to pay the townhouse, apartment, or other UNIVERSITY housing fees to the UNIVERSITY according to the payment schedule determined by the Bursar.  Failure by a RESIDENT to pay any fees or expenses related to the occupancy does not cancel the obligations of a RESIDENT to comply with all of the other terms of this Agreement.

b. A RESIDENT agrees to maintain a $400 security deposit with the UNIVERSITY for the period of residency. This deposit will be returned to the RESIDENT upon graduation or upon withdrawal from the UNIVERSITY, providing all financial obligations related to residing in the townhouse, apartment, or other UNIVERSITY housing have been met.

Refunds:

a. RESIDENTS who withdraw from the UNIVERSITY should refer to the Undergraduate Catalog to determine if they are eligible for any refund.

b. RESIDENTS who are granted release from this Agreement, but continue as a full-time student at the UNIVERSITY, should contact the Bursar to determine if they are eligible for any refund.

c. RESIDENTS are required to maintain a $400 refundable room deposit with the UNIVERSITY during the period of residency. This deposit will be returned to the RESIDENT upon graduation or upon withdrawal from the UNIVERSITY, providing all financial obligations related to residing in the townhouse, apartment, or other UNIVERSITY housing have been met. Additionally, the RESIDENT must inform the UNIVERSITY if they are withdrawing. This notification must take place by June 30.