Student Handbook |Policies & Procedures 

POLICIES A-Z

Academic Policies

Administrative Policies

Change of Address

Computer Systems Acceptable Use Policy (AUP)

Contraception

Tully Dining Commons Access and Use

Electronic Devices

Emergency Notification System (StagAlert)

Non-Discrimination and Harassment Policy

Health Immunizations

Health Insurance

Identification Cards

Inclement Weather Notification

Information Security Statement

Intoxicated Student Policy

Medical Amnesty Student Policy

Memorials

Missing Persons

Official Communication

Parental Notification Policy

Parking and Vehicle Registration

Personal Property Insurance

Photo Permission

Posting and Distribution

Reporting Deaths, Emergencies, or Illnesses

Sexual Misconduct Policy

Special Accommodations Policy

StagCard Cardholder Agreements

Student Surveys and Data Collection Policy

Surveillance

Use of Campus Facilities

Use of Fairfield Directories and Mailing Lists

Use of Fairfield University Trade Names, Trademarks, or Logos

Voter Registration

 

Academic Policies

All academic policies and information on academic resources is contained in the Undergraduate and Graduate Catalogs which can be found online at catalog.fairfield.edu or in hard copy form at the Registrar's office.

Administrative Policies

Assembly on Campus

All members of the community have the right to peaceful assembly where such gathering will not interfere with the legitimate educational or institutional process. Should any disruptive action occur, however, it is the responsibility of all segments of the University community to seek a common means to remedy the situation. An authorized administrative official, accompanied by appropriate members of the University community, will apprise the offending parties that their action constitutes a disruption, that it is subject to action including temporary or permanent exclusion from the community, and that it should be stopped immediately. The group will be told that specific avenues for further consideration of their grievances will be made available within 24 hours if they comply.

Representatives of the offending group will be invited to participate in the hearing related to the grievance. If the avenues for solution are not accepted and the disruption continues, those persons who cannot be identified as members of the University community will be dealt with accordingly. Members of the community will again be asked to cease and desist. A meeting of the University Council or other concerned members of the University community will be called to discuss the grievances leading to the disruption.

If the activities of the University Council or its substitute do not result in control of the situation, an authorized administrator will take whatever legal means are necessary to restore order or to re-establish the rights of the offended parties. This will be done in accordance with established community procedures and after such consultation as may be necessary and possible under the circumstances existing at the time. The invoking of legal sanctions from outside the campus is a clear indication that the community has been unable to reach a satisfactory conclusion to its problems through normal channels and is to be used, therefore, only as a last resort. The University reserves the right to enforce all rules of conduct and to immediately dispatch Public Safety officers or request law enforcement assistance to respond to any criminal or violent acts.

Class Attendance

All students are expected to attend every scheduled class session. Attendance requirements, as well as the impact of attendance on grading, are determined by the faculty member and specified in the syllabus for each course. Unexcused absences may be reported to the appropriate academic dean.

Absences from Class, Examinations, or Quizzes

Unless there are serious reasons for absence on the day of an examination or quiz, a grade of zero may be awarded for the missed work. However a faculty member may excuse a student from an examination, project, assignment, or quiz for reasons beyond the student's control.

At Fairfield University, the student is responsible for effectively managing health issues as they relate to classes (e.g., determining whether to attend class, to complete assignments, being present for quizzes, examinations, etc.).

Under no circumstances is the Student Health Center or Counseling & Psychological Services able to excuse a student for medical reasons; only the faculty member has the authority to excuse/not excuse the student from class/class work. Faculty should have an established procedure/guideline in place at the beginning of the semester (via the course syllabus) so the student understands fully what is expected with regard to class attendance and what to do in situations where the student is unable to attend class. Students are responsible for knowing and adhering to attendance/absence policies in each of their classes. That will usually mean contacting a faculty member immediately concerning an absence and maintaining an open line of communication with the faculty member concerning the student's absence from class.

  • If a faculty member considers it necessary to seek a verification from a health care provider (e.g., the Student Health Center, Counseling & Psychological Services, or the student's independent medical provider), then the faculty member should address the request to the student and the student must consent to having the health care provider disclose information as to the student's treatment. The Student Health Center and Counseling & Psychological Services do not disclose any health-related information in the absence of a release authorizing them to do so, nor do they ever provide "excuse" slips.

  • In situations where the Student Health Center, Counseling & Psychological Services, or an outside provider determines that the student's health is severely compromised (e.g., in need of immediate medical treatment or other recommended activities to alleviate symptoms/contagion) or when the student must otherwise be absent from class for more than three days, the student should inform the appropriate faculty of the absence. On occasion, an academic dean's office will advise professors that a student has notified the University that he or she will be absent for a specific period of time. This notification is provided as a courtesy and does not constitute a verification or excuse (unless it is determined that the student's condition constitutes a health or safety emergency, in which case the Office of the Dean of Students reserves discretion to restrict a student from attending class). When able to return to class or campus, the student will work with the necessary faculty and/or follow the procedure/guidelines outlined in the faculty member's syllabus for making up missed work.

Released Time

A student participating in a University-sponsored event has the right to be excused without penalty or grade jeopardy from exams, student presentations, attendance, and other classroom events during that time, provided the student makes up the required work in the fashion mutually agreed upon by the professor and the student.

Students participating in such University-sponsored events will be allowed to make up any major exams, tests, or quizzes they miss in a course when they are involved in a scheduled event provided that participating students, or the faculty moderator, inform all their professors in writing at the beginning of the semester, or as soon thereafter as possible, once scheduling is confirmed.

University-sponsored events covered by this policy are defined as follows:

Athletics

  • All varsity sporting events, including postseason tournaments
  • All club sport events

Others

  • Concerts, plays, or other group performances where the absence of a member would detract from the overall performance

Not included in this policy are departmental clubs.

Change of Address/ Update Emergency Contact Information

Students who need to change their address or other personal information (e.g., student ID number, change in parents' address, etc.) should do so through the Office of the University Registrar, which has the primary responsibility for student records. Students who need to update their emergency contact information can do so through my.fairfield.

Computer Systems Acceptable Use Policy (AUP)

This policy is designed to guide students, faculty, staff, and other authorized users in the acceptable use of computer and information systems and networks provided by Fairfield University according to the mission of the University. It is meant as an application of the principles of respect and reverence for every person, the development of community, and the ideals of liberal education that are at the core of Fairfield's Catholic, Jesuit identity.

Guiding Principles

The Fairfield University community is encouraged to make innovative and creative use of information technologies in support of education and research. Access to information representing a multitude of views on current and historical issues should be allowed for the interest, information, and enlightenment of the University community. Consistent with other University policies, this policy is intended to respect the rights and obligations of academic freedom, and recognizes that the educational mission of the University is served in a variety of ways.

The University recognizes that the purpose of copyright is to protect the rights of the creators of intellectual property and to prevent the unauthorized use or sale of works available in the private sector. Publication, distribution, or broadcast of copyright protected materials without permission is prohibited (see policy on "copyright"). Also consistent with other University policies, an individual's right of access to computer materials should not be denied or abridged because of race, creed, color, age, national origin, gender, sexual orientation, or disability.

The University cannot protect individuals against the existence or receipt of material(s) that may be offensive to them. As such, those who make use of electronic communications are warned that they may come across or be recipients of material(s) they find offensive. Those who use electronic mail (e-mail) and/or make information about themselves available on the Internet should be forewarned that the University cannot protect them from invasions of privacy and other possible dangers that could result from the individual's distribution of personal information.

In the interest of promoting the free exchange of ideas, Fairfield University does not exercise prior review of electronic documents available on its network and accessible locally or through the Internet. Individuals who access materials available on the Fairfield University network should understand that these materials, unless otherwise posted, do not necessarily reflect the views of the University. Students who feel that particular materials posted on the University network are inappropriate, or otherwise objectionable, may lodge a formal complaint through Information Technology Services. Students should also make the same complaint to the Office of the Dean of Students.

Fairfield University computing and network resources are to be used for University-related research, instruction, learning, enrichment, dissemination of scholarly information, and administrative activities. The computing and network facilities of the University are limited and should be used wisely and carefully with consideration for the needs of others. Computers and network systems offer powerful tools for communications among members of the community and of communities outside the University. When used appropriately, these tools can enhance dialogue and communications. When used unlawfully or inappropriately, however, these tools can infringe on the rights of others.

Responsibilities

The following examples, though not covering every situation, specify some of the responsibilities that accompany computer use at Fairfield University and/or on networks to which Fairfield is connected. As defined below, the term "users" includes students, faculty, and staff.

  1. Users may not attempt to modify the University system or network facilities or attempt to crash systems. They should not tamper with any software protections or restrictions placed on computer applications or files.
  2. All users must obtain authorized computing accounts and may only use their own user names and passwords to access University computing and network systems. Users may not supply false or misleading data nor may they improperly obtain another's password in order to gain access to computers or network systems, data, or information. The negligence or naiveté of another user in revealing an account name or password is not considered authorized use. Convenience of file or printer sharing is not sufficient reason for sharing a computer account. Users should not attempt to subvert the restrictions associated with their computer accounts.
  3. Users are responsible for all use of their computer account(s). They should make appropriate use of the system and network-provided protection features and take precautions against others obtaining access to their computer resources. Individual password security is the responsibility of each user.
  4. Users may not encroach on others' use of computer resources. Such activities would include, but are not limited to, tying up computer resources for excessive game playing or other trivial applications; sending harassing messages; sending frivolous or excessive messages including chain letters, junk mail, and other types of broadcast messages either locally or over the Internet; using excessive amounts of storage (as determined by ITS policies); intentionally introducing any computer viruses, worms, Trojan horses, or other rogue programs to Fairfield University hardware or software; physically damaging systems; or running grossly inefficient programs when efficient ones are available.
  5. Users are responsible for making use of software and electronic materials in accordance with copyright and licensing restrictions and applicable University policies. Fairfield University equipment and software may not be used to violate copyright or the terms of any license agreement. No one may inspect, modify, distribute, or copy proprietary data, directories, programs, files, disks, or other software without proper authorization.
  6. Users must remember that information distributed through the University's computing and networking facilities is a form of publishing, and some of the same standards apply. For example, anything generated at Fairfield that is available on the Internet through the University's network represents the University and not just an individual. Even with disclaimers, the University is represented by its students, faculty, and staff, and appropriate content, language, and behavior is warranted.
  7. Users may not transmit any material that is unlawful, obscene, threatening, abusive, libelous, or hateful, or encourages conduct that would constitute a criminal offense, give rise to civil liability, or otherwise violate any federal, state, or local laws.
  8. Users have a responsibility to promptly report the theft, loss, breach of security, or unauthorized disclosure of any Restricted or Private University data.*
  9. Users must only access, use, or share data labeled as Restricted or Private to the extent that authorization has been provided.
  10. Users must protect with reasonable care data labeled as Restricted or Private that they handle, store, or process, and must follow any instructions regarding safe handling of such data from University officials who have authorized the access. This includes ensuring that only applications that support the Fairfield University academic mission are installed on the computer systems that are used to store, process, or handle such data.** Such data in printed form must never be left unattended, in unlocked & unoccupied offices, or on unattended printers.
  11. Users must not connect devices such as network routers, wireless printers, or wireless access points to the University’s physical network without the approval of Information Technology Services, as these kinds of devices could impact the University network or cause a network outage.
  12. Users have an obligation of reasonable care to help prevent the theft of University-provided computing devices that have been assigned to them (e.g., not leaving a University-issued laptop in an unlocked motor vehicle).

 

DATA CLASSIFICATION DEFINITIONS

 

Restricted Data

 Data is classified as restricted when the unauthorized disclosure, alteration, or destruction of that data could cause a significant level of risk to the University or its affiliates. Examples of restricted data include data protected by state or federal privacy regulations and data protected by confidentiality agreements. Examples may include:

 

  • Student or employee, social security numbers, driver's license numbers, bank account or credit card numbers, and all related financial and transaction information including tax information, financial advisement, and payment information, and employee evaluation;
  • Student and employee health care and health insurance information;
  • Account passwords and other identification information such as secret questions, finger prints, etc.; and
  • Electronic and paper communications and files, and all other information that is labeled as "restricted."

 

Private Data

Data is classified as private when the unauthorized disclosure, alteration, or destruction of that data could result in a moderate level of risk to the University or its affiliates. By default, all Institutional data that is not explicitly classified as restricted or public data shall be treated as private data. Examples may include:

  • Student and employee names, usernames, addresses, phone numbers;
  • Technical information, including source code, data center infrastructure and security information;
  • Any donor information;
  • Investment strategies;
  • Plans or designs;
  • Accounting information;
  • Business plans;
  • Electronic and paper communications and files, and all other information that is labeled as "Private;" and,
  • Third Party Confidential Information, which is confidential information pertaining to another institution or corporation which has been entrusted to the University by a third party under non-disclosure agreements or other confidentiality obligations.

 

** Applications such as 3rd party games, peer-to-peer file sharing applications, or applications which introduce a known risk must not be installed on computer systems which could handle, store, or process Restricted or Private data. (updated 7/1/2018)

 

 

Administration

The University encourages all members of its community to use electronic communications in a manner that is respectful to others. While respecting users' confidentiality and privacy, the University reserves the right to examine computer files and monitor electronic activity within the limits of other applicable University policies. The University may exercise this right in order to enforce its policies regarding harassment and the safety of individuals; to prevent the posting of proprietary software or electronic copies of electronic texts or images in disregard of copyright restrictions or contractual obligations; to safeguard the integrity of computers, networks, and data either at the University or elsewhere; and to protect the University against seriously damaging consequences. The University may restrict the use of its computers and network systems for electronic communications when faced with evidence of violation of this policy or related University policies, or federal, state, or local laws. The University reserves the right to limit access to its network(s), and to remove or limit access to material posted on University-owned computers.

All users are expected to conduct themselves consistent with these responsibilities and all other applicable University policies. Abuse of computing privileges will subject the user to disciplinary action according to established University procedures. Abuse of networks or computers at other sites through the use of Fairfield University resources will be treated as an abuse of computing privileges at the University. When appropriate, temporary restrictive actions will be taken by system or network administrators pending further disciplinary action; the loss of computing privileges may result.

The University and users recognize that all members of the University community are bound by federal, state, and local laws relating to civil rights, harassment, copyright, security, and other statutes relating to electronic media. It should be understood that this policy does not preclude enforcement under the laws and regulations of the United States of America nor the state of Connecticut. This policy can be changed at any time and is not meant to be all-inclusive. (Additional information pertaining to copyright is posted on the University website.) The University follows and complies with the provisions of the Digital Millennium Copyright Act (DMCA).

Contracts

No Fairfield University students are authorized to sign contracts or enter into any legally binding agreement on behalf of the University.

If any student, regardless of age, signs any legal agreement or contract, the student does so as an individual and at the student's own risk. The University is not a party to, nor legally responsible for, any such contract or agreement. A representative of a student club or organization may not act as an agent of the University and must not represent himself or herself as such an agent.

The University will not be held responsible for any contract signed or any debt incurred by an individual student or student organization.

Contraception

Fairfield University, a Jesuit, Catholic institution, is committed to the dignity of the human person and the goodness of sexual expression as found in the teachings of the Roman Catholic faith. With this as our foundation, we expect our students to form relationships marked by bonds of affection, respect and care.  While we honor the freedom of our students to make decisions as free and responsible persons — and we recognize that persons of good will may choose otherwise — as a Catholic institution committed to the dignity of the human person we (Fairfield employees, students or club members acting in an official capacity, or organizations and events sponsored by the university) will not sell or offer any contraceptive devices or birth control. University Health Services staff may prescribe therapeutic hormonal treatment to manage specific medical conditions.

Tully Dining Commons Access and Use

Access to the Tully Dining Commons requires a meal plan or the purchase of a one-time entry with cash, Dining Dollars, or StagBucks. Individuals with meal plans must provide a valid StagCard in order to gain entry. Meals are non-transferable. In addition, once a card has been swiped for entry to the Tully, the card is rendered ineligible for another meal in the Tully for a period of time. Upon entering the Tully, individuals can eat as much as they want. However, with the exception of small items such as a piece of fruit, a hand-held dessert, or a paper cup of coffee, no food can be removed from the main dining hall upon leaving.

Electronic Devices

Cellular phones, pagers, and other electronic devices shall not be used in a manner that causes disruption in the classroom, library, within other University buildings or facilities, or at University events (e.g., lectures, Masses, etc.). This includes abuse of cellular phones, Unmanned Aerial Device (UAV), Recreational Aerial Vehicle (RAV), Drone devices or electronic devices with photographic capability. (See also policies pertaining to "Academic Honesty and Dishonesty" and the "Right to Privacy.")

Emergency Notification System (StagAlert)

Fairfield University utilizes an emergency notification system, referred to as StagAlert, as one method to notify and relay information to students, faculty, and staff in the event of a significant emergency.

The StagAlert system is able to send messages simultaneously as voice calls, text messages, and e-mail messages. Depending on the nature of the situation, any or all of these methods may be used to communicate with the intended recipients.

In order to maximize the effectiveness of emergency notifications, StagAlert will generally be deployed in limited situations, such as:

  1. When there is a clear and active (e.g., in progress or pending) emergency or risk to the University community that requires both notification and immediate action by the intended recipients.
  2. Weather-related delays or closings that affect the start or end of classes, potential damage to property, or the reduced availability of essential University services.

Students, faculty, and staff are able to designate one mobile phone number for the receipt of StagAlert voice calls and/or text messages. Any StagAlert e-mail messages will automatically be sent to the preferred e-mail address on record (e.g., University-issued accounts). Students, faculty, and staff will be reminded at least annually to review and update their information online. Similarly, test messages will be sent, at least annually, to all students, faculty, and staff. Students can also update their information anytime in person at the Office of the University Registrar, and faculty and staff can do so at the Office of Human Resources.

The University reserves the right to utilize StagAlert, at its sole discretion, for purposes other than those outlined above. Additionally, StagAlert is not intended to be a substitute for more traditional communication methods (verbal, written, or electronic), and students, faculty, and staff should not rely exclusively on receipt or non-receipt of StagAlert messages to take appropriate actions in the event of an emergency.

Non-Discrimination and Harassment Policy

I. Policy Statement

A. Discrimination

Fairfield University does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, marital status, veteran's status, political ideology, religion, national or ethnic origin, age, or disability in the administration of educational policies or programs, admission and employment policies, scholarship and loan programs, and athletic and other school-administered programs. As a Catholic, Jesuit institution, Fairfield University values and celebrates the diverse backgrounds, cultures, experiences, and perspectives of our community. Through the promotion and protection of diversity, the Fairfield University community creates an environment where holistic development, academic excellence, and a commitment to the well-being of others can flourish. The University is committed to maintaining a diverse and multicultural community in which the dignity and worth of each of its members is respected. The University strongly condemns any unlawful or wrongful discrimination against the rights of others.

B. Harassment

Fairfield University is committed to a workplace and educational environment that is free of sexual and other unlawful harassment and where the dignity and worth of each of its members is respected. Sexual harassment is a type of discrimination prohibited by federal laws and by Connecticut law. As a matter of University policy, sexual or other unlawful harassment occurring in the course of any University activity is prohibited. Harassment on the basis of race, color, sex, sexual orientation, gender identity, gender expression, marital status, veteran's status, political ideology, religion, national or ethnic origin, age, or disability is a violation of this policy.

C. Scope

These policies on discrimination and harassment apply to all Fairfield University students, student groups, faculty, staff, administrators, independent contractors, and all others engaged in University activities.

D. Relationship with Academic Freedom and Freedom of Expression

Fairfield University is committed to protecting the academic freedom of its faculty and the freedom of expression of all members of the University community. That commitment is reflected in the University's policies on academic freedom and freedom of expression. Academic freedom and freedom of expression include the expression of ideas, controversial and otherwise, both within and outside the classroom and in keeping with different responsibilities within the workplace on campus. The policies on discrimination and harassment are to be applied in a manner that is balanced against, consistent with, and protective of, the rights of academic freedom and freedom of expression of all parties to a complaint and as set forth in University policy.

II. Prohibited Conduct

A. Discrimination

Fairfield University values, celebrates, and supports a diverse living and learning community. Consistent with this and with the law, Fairfield University does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, marital status, veteran's status, political ideology, religion, national or ethnic origin, age, or disability in the administration of educational policies or programs, admission and employment policies, scholarship and loan programs, and athletic and other school-administered programs. It is a violation of this policy to discriminate or retaliate against any student because he or she has opposed any discriminatory practice at the University, or because the student has filed a complaint, testified, assisted, or participated in any process designed to address and/or resolve an allegation of discrimination.

B. Harassment

Fairfield University defines harassment as verbal or physical conduct based on a person's race, color, sex, sexual orientation, gender identity, gender expression, marital status, veteran's status, political ideology, religion, national or ethnic origin, age, or disability that is sufficiently severe, pervasive, persistent, or patently offensive that it has the purpose or effect of denying or limiting a student's ability to participate in or benefit from the educational program, or that creates an intimidating, hostile, or offensive working, educational, or living environment. To constitute harassment, the conduct must include something beyond the mere expression of views, words, symbols, or thoughts that some person may find offensive. The alleged conduct will be viewed from both a subjective (the complainant's) and an objective (reasonable person's) viewpoint, and take into consideration all surrounding circumstances. Included within this definition is bias-related harassment, which is language or behaviors that demonstrate bias against persons or groups because of race, color, ethnicity, religion, faith, national origin, political orientation, or sexual orientation. Some incidents of bias-related harassment may rise to the level of a hate crime. Hate crimes are defined by state and federal law, and typically involve a crime that is motivated by bias, and results in physical harm to person or property.

C. Sexual Harassment

Sexual harassment is a form of harassment with specific, distinguishing characteristics. Sexual harassment includes, but is not limited to, unwelcome sexual advances, direct or indirect sexual demands, requests for sexual favors, sexual comments, gestures, or other physical actions of a sexual nature when:

  1. Submission of such conduct is made either explicitly or implicitly a term or condition of an individual's educational success,
  2. Submission to or rejection of such conduct by an individual is used as the basis for educational decisions affecting the individual, or
  3. Such conduct has the purpose or effect of unreasonably interfering with an individual's academic performance or creating an intimidating, hostile, or offensive educational environment.

Furthermore, the University considers it a violation of an individual's rights to retaliate against a person who has initiated an inquiry or complaint having to do with harassment, and/or to instigate any other person to participate in such activity.

III. Procedures for Resolution of Claims of Discrimination or Harassment

A. Complaints of Discrimination or Harassment against a student, student group or student organization

Students with concerns about possible discriminatory treatment, harassment or sexual harassment by another student, student group, or student organization are encouraged to contact the Office of the Dean of Students to review options for addressing the situation and/or submit a complaint.  If you are in immediate danger or in need of medical assistance, contact the Department of Public Safety or the Fairfield Police Department.  In cases of alleged discrimination, individuals may also contact the Office for Civil Rights of the U.S. Department of Education.

At Fairfield University, there are both informal and formal procedures available to a student to address concerns about discrimination or harassment by students or student groups or organizations. They can be described as follows:

Informal Complaint Procedure

The informal procedure is voluntary in nature and is designed to achieve a resolution to which both the reporting party and the responding party agree.  An informal complaint may be made verbally or in writing.  When reviewing options, no formal conclusion as to whether discrimination or harassment has occurred will be drawn.  If a resolution is reached, that will typically bring closure to the matter.  If a resolution cannot be reached through these informal processes, the formal complaint procedure may be used as an option by the reporting party, responding party, or University.

Formal Complaint Procedure

A student may file a formal complaint of discrimination or harassment (including sexual harassment) without having gone through the informal complaint process. A formal complaint of discrimination or harassment by a student against another student or student group/organization should be made in writing.

A student, student group, or student organization found responsible for a violation of the University's policies on discrimination and harassment, including sexual harassment, will be subject to appropriate sanctions, including but not limited to, counseling, education, restitution, housing re-assignment, no-contact orders, dismissal or expulsion, and in the case of student groups or organizations, sanctions may include the cessation of funding and/or the loss of recognition by Fairfield University. Separate from these sanctions, students may also be exposed to civil and/or criminal action.

B. Complaints of Discrimination or Harassment Against the University, a Member of the Faculty, Staff, or Administration

Students with concerns about possible discriminatory treatment, harassment, or sexual harassment by the University, a member of the faculty, staff, or administration in connection with a University program, service, or activity, and/or who feel they have been discriminated against or subjected to discrimination or harassment by a University employee are urged to report the matter to the Office of Human Resources to review options for addressing the situation and/or submit a complaint.  If you are in immediate danger or in need of medical assistance, contact the Department of Public Safety or the Fairfield Police Department.  In cases of alleged discrimination, individuals may also contact the Office for Civil Rights of the U.S. Department of Education.

In these cases where the discrimination complaint is against the University, a member of the faculty, staff, or administration, students may follow the previously stated informal and formal complaint procedures.

IV. Resources

Bias Education and Response Team

There may be instances where acts of bias, which are defined as language or behaviors that demonstrate bias against persons or groups because of race, color, ethnicity, religion, faith, national origin, political orientation, or sexual orientation occur, but the perpetrator(s) cannot be identified and/or the acts of bias do not rise to the level of discrimination or harassment for purposes of this policy. In those instances, any member of the University community impacted by the acts of bias are nonetheless encouraged to report the behavior. The Bias Education and Response Team serves to assist those affected by bias, whether individual or group. The Bias Education and Response Team is uniquely situated to assist the University community in situations including, but not necessarily limited to, those in which the perpetrator of the bias cannot be identified and/or when the behavior in question does not constitute discrimination or rise to the level of harassment as outlined in this policy. The Bias Education and Response Team is made up of campus partners from academics, human resources, student affairs, and the student body. The Bias Education and Response team is headed by the senior vice president for student affairs or her/his designee(s).  Any member of the University community wishing to contact the Bias Education or Response Team may do so by contacting the senior vice president for student affairs or by submitting an online form.

Health Immunizations

The State of Connecticut General Statutes Section 10a - 155 and Fairfield University require each full-time or matriculating student to provide proof of immunity or screening against measles, mumps, rubella, varicella (chicken pox), meningitis, and tuberculosis. Matriculating students are defined as those enrolled in a degree seeking program. This includes both undergraduate and graduate students. Certain exemptions apply, based on age and housing status. Full-time undergraduate students must also submit a confidential health history. Students can visit www.fairfield.edu/immunization for more detailed information. Immunizations and the health history must be documented on the Student Medical Report Form which may be downloaded from the immunization Web page.

Health Insurance

www.gallagherstudent.com/fairfield

          Domestic (Non-International) Undergraduate Students

Fairfield University requires that all full-time domestic undergraduate students maintain or purchase a health insurance policy. This requirement was established to ensure the health and well-being of students, which is integral to the quality of their college experience. Under Fairfield's "hard waiver" program, the University enrolls each domestic student in its sponsored health insurance policy for the upcoming academic year. A charge for this policy appears on the domestic student's tuition bill. However, if the domestic student has access to health insurance through other means (e.g. parents' coverage), the domestic student may complete an on-line waiver to decline the University-sponsored coverage and receive a full credit on their bill.

For more information regarding health insurance or the waiver process, visit fairfield.edu/lifeatfairfield/healthsafety/healthcenter/insurance/ or go to www.gallagherstudent.com/fairfield.

          International Students

Fairfield University requires all graduate international students (part-time or full time) and all full-time undergraduate and to purchase the University health insurance policy. This requirement was established to ensure the health and well-being of international students, which is integral to the quality of their college experience. The University enrolls each international student in its sponsored health insurance policy for the upcoming academic year. A charge for this policy appears on the student's tuition bill.

Identification Cards

All members of the University community are required to carry their Fairfield University photo identification card - the StagCard - at all times. Upon the request of University officials, such as Residence Life staff and Public Safety officers, students must display their StagCard. Misuse of any identification (altering, defacing, falsifying, loaning out for meals, etc.) will be documented and referred for disciplinary action. Minimum sanctions for a first-time offense include a $25 fine and warning. Lost identification cards are to be reported during normal business hours to the StagCard Office, and at all other times to the Department of Public Safety. Misplaced or lost cards can also be deactivated through the online card office, www.stagcardonline.com.

Inclement Weather Notification

The operations and activities of a residential, comprehensive university such as Fairfield University necessitate that the campus remain open with essential services available 24 hours a day, 365 days a year. Therefore, the University never fully closes or ceases operations. The default position in the event of inclement weather is that classes and all other activities will continue as scheduled, and cancellations or delays will be kept to an absolute minimum. Students, faculty, and staff should plan in advance accordingly.

In the event of extraordinary inclement weather conditions that affect the normal operations of the University, the information regarding the changes will be disseminated in these ways:

  1. Utilization of the StagAlert emergency notification system
  2. University Email
  3. University Social Media(Fairfield Twitter, Facebook and Instagram) and my.fairfield account
  4. Outgoing message on the University's main line: 203-254-4000 or ext. 4000

Similarly, due to space or other limitations with voice recordings, the University's website will contain the most complete and updated information. For specific departmental activities or services, further information may be available directly at the following numbers:

Athletics: 203-254-4136 or ext. 4136
Alumni Relations: 203-254-4280 or ext. 4280
Bookstore: 203-254-4262 or ext. 4262
Campus Ministry/Mass Schedule: 203-254-4050 or ext. 4050
Library: 203-254-4044 or ext. 4044
Quick Center for the Arts: 203-254-4010 or ext. 4010
RecPlex: 203-254-4140 or ext. 4140

Information Security Statement

This Statement on Information Security attempts to address specific concerns relating to the use of administrative computer resources at Fairfield University. It is intended to complement the University's Acceptable Use Policy. Fairfield University's administrative computer resources must be used in a manner that is consistent with each user's duties and responsibilities. All users are expected to act in a spirit of mutual respect and cooperation, while adhering to the policies as outlined in this document. For purposes of this policy, users include faculty, staff, students, and any other third party who has access to University computers.

  1. Users will utilize University information and third party proprietary information only for the performance of official University business. This includes not altering or changing University information except in the performance of one's duties.
  2. Users will not divulge University or third-party information, whether in electronic or printed format, to anyone unless their relationship with the University as an employee, customer, or contracted temporary employee warrants it.
  3. Users will maintain confidentiality of all data or information in accordance with the policies and procedures of the University and any state or federal laws.
  4. Users will not intentionally attempt to gain access to unauthorized information or facilities to which one is not specifically authorized.
  5. Users will utilize the administrative computing systems (e.g., Banner) and related products only in a manner consistent with one's job function and for conducting official University business.
  6. Users may not transmit any material that is unlawful, obscene, threatening, abusive, libelous, or hateful, or encourages conduct that would constitute a criminal offense, give rise to civil liability, or otherwise violate any federal, state, or local laws. This includes engaging in abuse of other users. Such abuse includes, but is not limited to, the sending of abusive, obscene, or excessive messages within Fairfield University or beyond via network facilities.
  7. Users are responsible for safeguarding her/his computer account. Each user will be held responsible for all actions originating from her/his account. This includes not giving one's password to any other person and maintaining a secure workstation.
  8. Users may not circumvent system protection facilities. Each user is required to report any flaws s/he may find in the system protection facilities to the Help Desk.
  9. Users may not knowingly use any system to produce system failure or degrade network or system performance.
  10. Users may not encroach on others' use of computer resources. Such activities would include, but are not limited to, tying up computer resources for excessive game playing or other trivial applications; sending harassing messages; sending frivolous or excessive messages, including chain letters, junk mail, and other types of broadcast messages either locally or over the Internet; using excessive amounts of storage (as determined by ITS policies); intentionally introducing any computer viruses, worms, Trojan Horses, or other rogue programs to Fairfield University hardware or software; physically damaging systems; or running grossly inefficient programs when efficient ones are available.
  11. Users may not engage in unauthorized duplication, alteration, or destruction of data, programs, or software belonging to others and may not copy material protected by copyright. No one may inspect, modify, distribute, or copy proprietary data, directories, programs, files, disks, or other software without proper authorization.
  12. Users must remember that information distributed through the University's computing and networking facilities is a form of publishing, and some of the same standards apply. For example, anything generated at Fairfield that is available on the Internet through the University's network represents the University and not just an individual. Even with disclaimers, it is important to recognize that the University is represented by its students, faculty, and staff, and that appropriate content, language, and behavior is warranted.
  13. Users may not abuse or improperly use computer hardware. This includes, but is not limited to, tampering with equipment and unauthorized removal of equipment or components, attempting to attach unregistered devices such as, but not limited to, network hubs, network switches, and wireless access ports, to any existing office or classroom network port. Failure to comply with any of the above noted conditions may result in:
  • Suspension and/or termination of computer privileges;
  • Disciplinary action according to University policies;
  • Referral to law enforcement authorities for criminal prosecution;
  • Other legal action, including action to recover civil damages and penalties.

Intoxicated Student Policy

Any student found or encountered on campus by Public Safety officers, or any staff or faculty exhibiting drunken tendencies (e.g., slurred speech, loss of balance, etc.) or an altered state of mind may be brought to the Student Health Center or transported to a local hospital for evaluation. The student may be required to remain in the Student Health Center for observation or transported to a local hospital via ambulance. If the student exhibits behavior in violation of the Student Conduct Code, the student's behavior will be documented and subject to disciplinary action. It shall be the policy and procedure of University staff to err on the side of caution when determining if a student should be brought to the Student Health Center or transported to the hospital for evaluation. In addition, students should not hesitate to contact Public Safety or Residence Life staff for assistance with an intoxicated or incapacitated student.

Amnesty Student Policy/ Step up Stags

If a student seeks assistance from a University employee or designee because of personal safety concerns or concerns for another student those students generally will not be subject to formal disciplinary action. The fear of, or concern about, the potential student conduct process should not deter students from seeking appropriate medical or personal assistance. To encourage students to come forward with reports about physical violence and sexual misconduct, students will not be sanctioned for revealing a violation in good faith, such as underage drinking, in the process of reporting a claim.

Students who contact Public Safety or Residence Life for help controlling or shutting down a party generally will not be subject to formal disciplinary action.

Memorials

On those occasions when a current student passes away, there often is a desire on the part of family, friends, or others to establish a physical or other memorial in the student's memory. The Fairfield University campus does contain a few physical memorials, and there are scholarship and other funds established through memorial gifts. In order to establish consistent and clear procedures, to honor the deceased in perpetuity, to be mindful of the campus grounds, and to recognize the practices and experiences of the past and at other colleges and universities, the following guidelines concerning memorials are in effect:

  1. A permanent plaque exists in the Egan Chapel of St. Ignatius Loyola to recognize and honor the names of students who pass away while active students. The current plaque contains the names of all active students who passed away since 2000. The nameplates are added to the plaque by the University. There is no cost or expected donation from family, friends, or others.
  2. The option of a Memorial Mass or Mass of Remembrance will be offered to the family of the deceased student at a mutually convenient time for the family and campus community. There is no cost or expected donation from family, friends, or others. The University will endeavor to comply with the family's wishes regarding scheduling and notice of such a Mass.
  3. No physical memorials, apart from the plaque and nameplates in the chapel, are permitted on the campus grounds or in campus buildings.
  4. Families, friends, or others may establish endowed, memorial scholarships, or funds in accordance with guidelines established by the Office of University Advancement. Such scholarships or support provide for a perpetual connection between the individual honored, the University, and the recipient(s) of the aid or support. Those individuals who establish such scholarships or funds are afforded the opportunity to engage with the recipient(s) of the aid or support.

Missing Persons

Students age 18 or above, including emancipated minors, will be provided the opportunity during each registration process to designate an individual as an emergency contact to be contacted by Fairfield University in the event the student is officially reported as missing.

If the Department of Public Safety determines that a student has been missing the following will occur: 

  • If the missing student is under the age of 18, Fairfield University will notify the custodial parent or legal guardian;
  • If the missing student is 18 or older, or an emancipated minor, and has identified an emergency contact, Fairfield University will contact the emergency contact identified by the student;
  • If the missing student is 18 or older, or an emancipated minor, and has not identified an emergency contact, Fairfield University will contact the Fairfield Police Department.

The Department of Public Safety will conduct an investigation into the whereabouts of the missing student. In any case where the student cannot be located or additional assistance is deemed necessary, the Department of Public Safety will contact the Fairfield Police Department. The Fairfield Police will typically take charge of the investigation and the Department of Public Safety will continue to assist the police as well as any other outside agencies as appropriate and necessary.

Any concerns or questions regarding a student who is missing or appears to be missing should be referred to the Department of Public Safety.

Official Communication

Two official means of communication exist from the University to full-time undergraduate, graduate, and part-time students:

  • For all students, each student's University-issued email account.
  • For full-time undergraduate students, each student's assigned mailbox, located in the Barone Campus Center. For graduate and part-time students, each student's current mailing address.

Students are expected to check their standard mail and Fairfield email accounts on a daily basis. While students may maintain any number of e-mail accounts with other services, every student is required to maintain an active Fairfield email account and use it for electronic communication related to University business. (E-mail sent from non-University issued accounts may not be read.) This requirement provides reasonable assurance that the sender or recipient of electronic messages matches his or her true identity.

Parental Notification Policy

As set forth more fully in this Handbook, the right of access to information in a student's educational, behavioral, or health-related records is governed by state and federal law, as well as institutional policy. In line with the policies set forth elsewhere in this Handbook, the University adheres to the following notification procedures in the following instances:

Grades: Grades are made available electronically and directly to students through their my.Fairfield portal. Grades are not provided to parents or guardians; however, the student can complete a written authorization to release such information through the Office of the Registrar.

Health/Psychological Records: In general, the Student Health Center and Counseling & Psychological Services are prohibited from sharing a student's medical or psychological counseling records, including confirmation of a visit, absent the express consent of the student. Students may sign a form permitting release of information, but this too is restricted to individual incidences of treatment or care.

Fairfield University may notify the parent(s) or legal guardian(s) of a student in connection with an injury or medical condition requiring a medical transport to the hospital, or when deemed necessary to protect the health or the safety of the student and/or other individuals. This notification, including the timing of the notification, is done on a case-by-case basis and strictly at the discretion of the University. The University will always encourage students to contact parents or guardians themselves in the case of medical transports or emergencies.

Parking and Vehicle Registration

Fairfield University is a residential and pedestrian campus. Walking and bicycles are the primary means for getting around the campus. It is approximately a 15-minute walk from one end of the campus to the other. The use of vehicles and parking on campus is provided on a priority level based on the following order: faculty and staff, visitors, graduate and part-time students, commuting students, off-campus students, and resident students (with the exception of first-year students and sophomores who are not allowed to have cars on campus). Parking for resident students may be restricted or limited since they live on campus and have less need to travel off campus.

Fairfield University seeks to foster and maintain positive relationships with its neighbors in the surrounding neighborhoods and community. Members of the University community may not park their cars on neighborhood streets adjacent to campus. Violations of this restriction shall result in the following actions by the University: 1. Fines for each violation in amounts to be established by the University, and 2. Implementation of the University disciplinary process for a disciplinary adjudication and the imposition of sanctions as are provided for herein, upon the occurrence of a third violation in any academic year. Anyone with questions regarding this restriction should direct inquiries to the Department of Public Safety.

The use of designated handicap spaces requires a state-issued permit, and the University does not issue handicap permits.

Full-time undergraduate first-year students and sophomores (with the exception of commuting students) cannot register or have vehicles on campus. Academic credits completed determine class year.  Fairfield does not have the ability to accommodate first-year students and sophomores with vehicles. Juniors and seniors are not permitted to register vehicles that belong to underclassmen or family members of underclassmen Violations of this policy will be documented and referred for disciplinary action, in addition to any ticket or towing charges assessed to the offender.

Traffic or parking ticket appeals may be submitted through the Department of Public Safety within 10 days of issue.  Tickets must be included with appeal.

Questions or concerns regarding parking fines posted to tuition bills or due before commencement, must be summited in writing via e-mail or standard mail to the parking office, parkinginquiries@fairfield.edu (original tickets must be included).  No inquiries or discrepancies will be heard or considered by phone or in person.  All decisions are final. (updated 7/1/2018)

More information regarding parking regulations is outlined in the Department of Public Safety's parking and traffic brochure and website.

 

Personal Property Insurance

Fairfield University is not responsible for students' personal property located on University premises. Students are strongly encouraged to have personal property insurance for their belongings. This may be available and covered under applicable homeowners' insurance policies or it is available as separate insurance coverage from many providers. Students and parents should check current policies for coverage and consider additional coverage if necessary.

Photo Permission

Fairfield University is located on private property. As such, any professional photographers or videographers, or any non-professional individuals or groups who are not members of the University community may only obtain photos/video on the property of Fairfield University with the permission of the Office of Marketing & Communications.  

Academic-based or University-sponsored and approved photography and videography involving members of the University community is generally allowed, so long as the photographer/videographer has permission of the individual subject(s), or when the photographing/videotaping is of a crowd or audience at an open public event where such photography/videography is not otherwise prohibited or restricted. Nothing in this policy shall be construed to minimize or limit the rights that students have to control the disclosure of directory information, as set forth more fully in the Family Educational Rights and Privacy Act (FERPA) Annual Notice. Fairfield University reserves the right to prohibit or stop any photography/videography that is disruptive, intrusive, or not in compliance with University policy or the law.  

Posting and Distribution

The University posting policy applies to the posting of all printed materials on all bulletin boards in or outside buildings. Officially recognized student organizations, University offices, faculty, and staff groups may post written information concerning a program or activity sponsored by Fairfield University or one of its groups.

The purpose of the following time, place, and manner regulations is to guarantee the right of free expression; ensure the safety of students, faculty, and staff; advance the academic mission of the University; and protect the property rights of the University.

Student organizations must first register their posting with the Office of Conference & Event Management. In addition, the posting and/or distribution of any material in student residences requires the approval of the Office of Residence Life. Commercial businesses and other off-campus groups require the approval of the Office of Conference & Event Management prior to posting any written material and/or distributing information or other items on campus.

Posters/flyers may not be placed in any location other than the designated bulletin boards. Surfaces of buildings, stairwells, doors, and windows are not approved areas.

All posted materials by University organizations must contain the name of the sponsoring organization. If it is an off-campus organization, the printed material should also contain sufficient contact information including a phone number and address.

Printed material publicizing an event covered by the Speakers Policy should contain the following statement:

"The presence of a guest speaker on the campus of Fairfield University does not necessarily imply approval or endorsement by Fairfield University of the views expressed by the speaker or by anyone else present at the event."

Printed material publicizing any event on campus must contain a statement that lets those with disabilities or in need of an accommodation know who they can contact prior to the event in order to obtain information and assistance.

Printed material that is illegal (e.g., libelous, defamatory, pornographic), which is obscene, or which violates the University's policies on harassment and equal protection, including its policies on hate speech regarding race, gender, ethnicity, national orientation, or sexual orientation, is strictly prohibited and will not be approved.

Materials that violate applicable fire, health, or safety codes, or otherwise interfere with the regular and orderly operation of building maintenance may be removed, so long as the removal is not done with specific regards to the words, pictures, or other content of the material (but rather, the material itself).

Violations of this policy will result in the material being removed, and the responsible individual(s) will be subject to disciplinary action and/or suspension of posting or distribution privileges.

Reporting Deaths, Emergencies, or Illnesses

Deaths

Students who experience a death in their immediate family are asked to notify the Office of the Dean of Students. The office, in turn, will notify the academic dean's office, Campus Ministry, or others, as appropriate. If possible, a representative from the University may attend the visiting hours or funeral, and students have the option of sharing funeral arrangements with faculty and staff through a broadcast e-mail message. In all cases, an expression of sympathy will be sent to the student and his or her family.

Emergencies

Students who experience a personal or family emergency are asked to notify the Office of the Dean of Students, the Office of Residence Life, or another staff or faculty member (including resident assistants), especially if the emergency requires the student to leave campus or not attend classes for a short period of time (e.g., two days or more). While the primary reason for this is to provide any support possible to the affected student, a secondary reason is for the student's well being and safety. For example, a student who is not on campus can then be accounted for during an emergency.

Illnesses

Students who are sick or must undergo a medical procedure or testing should notify the Student Health Center. If necessary, the Student Health Center will coordinate with the primary care physician or specialist any follow-up treatment. If follow-up is not necessary, the student's medical records with the Student Health Center should be updated to reflect the illness or medical issue being addressed so that the medical history is accurate and proper care may be provided in the future.

Leaving Campus

Whenever a student will be off campus for 24 hours or more, regardless of the reason, he or she should notify at least one other student or the RA.

Notifying Professors/Instructors

As the central office for non-academic matters involving students, the Office of the Dean of Students will notify the student's academic dean's office, Campus Ministry, Student Health Center, or Counseling & Psychological Services, as appropriate, of situations involving deaths, family or personal emergencies, or illnesses. However, in all situations, students themselves are responsible for notifying their professors if they will miss class. The only exception would be if the situation is so extraordinary as to make it impossible for the student to do this. Contact information for professors is provided on all course syllabi, as well as online. Professors are responsible for their classes, and students must make the necessary arrangements for missed class time and assignments directly with their professors.

Excused Absences

The Office of the Dean of Students, the Student Health Center, and Counseling & Psychological Services cannot provide notes excusing students from class and students should not ask for them. If a student has permitted it, a professor who calls to confirm information about the student's situation will be informed as such.

Sexual Misconduct Policy

This Sexual Misconduct Policy (as amended) is effective as of January 1, 2018. Complaints made or claims reported prior to January 1, 2018 will generally be reviewed under the prior Sexual Misconduct Policy, unless otherwise determined by the Title IX Compliance Coordinator, in his/her sole discretion, with respect to continuing or ongoing violations or other pertinent circumstances.

Fairfield University’s commitment to non-discrimination includes an assurance that the University will not tolerate discrimination or harassment on the basis of sex, sexual orientation or gender identity, including, but not limited to sexual violence, dating or domestic violence, or stalking, or retaliation, in its community. The Sexual Misconduct Policy is intended to guide the community on the University process to complaints of sexual misconduct, the resources available to individuals affected by sexual misconduct and the sexual misconduct prevention initiatives of the University. The Sexual Misconduct Policy applies to all University community members, and all members of the University community are responsible for being familiar with and abiding by the Sexual Misconduct Policy at all times.

  1. Compliance Notice: The University does not discriminate on the basis of sex in its educational programs and activities, and Title IX requires that it not discriminate in such a manner. Sexual misconduct is a form of gender-based discrimination prohibited by both this policy, Title IX and other federal and state laws. Inquiries concerning the application of Title IX may be made to the University’s Title IX Compliance Coordinator:

    Dr. Susan Birge
    Assistant Vice President/Director of Counseling & Psychological Services and Title IX Compliance Coordinator
    Phone: 203.254.4000 ext. 2146
    E-mail: sbirge@fairfield.edu

  2. Jurisdiction: The University’s disciplinary jurisdiction is limited to conduct which occurs on-campus and certain off-campus conduct. Off-campus conduct falls within the scope of this policy when the University determines that such conduct is sufficiently serious that it interferes with, or limits, an individual’s ability to participate in or benefit from the University’s educational programs or activities. Examples of off-campus conduct which the University may exercise jurisdiction over include, but are not limited to, off-campus parties and school-sponsored programs at off-campus locations and travel associated therewith.

  3. Definition of “Party”: Within the text of this policy the term “party” shall be used in multiple sections for various applications. For purposes of this policy, the term “party” shall be defined as a person, especially one with specified characteristics; a person or people forming one side in an agreement or dispute; or a group of people taking part in a particular activity or trip.

  4. Relationship with Academic Freedom and Freedom of Expression: Fairfield University is committed to protecting the academic freedom of its faculty and the freedom of expression of all members of the University community. That commitment is reflected in the University's policies on academic freedom and freedom of expression. Academic freedom and freedom of expression include the expression of ideas, controversial and otherwise, both within and outside the classroom and in keeping with different responsibilities within the workplace on campus. The policies on discrimination and harassment are to be applied in a manner that is balanced against, consistent with, and protective of, the rights of academic freedom and freedom of expression of all parties, however said policies will defer to the requirements of the law under Title IX.

  1. Definitions of Prohibited Conduct

    The following are the definitions of conduct that is prohibited under the University’s Sexual Misconduct Policy:

    1. Consent: "Affirmative Consent" means an active, clear and voluntary agreement by a person indicating a willingness to do the same thing, at the same time, in the same way to each other.   Affirmative Consent is required for all sexual contact and activity with another person.   Consent for one activity does not mean consent for all activities.  Consent may be withdrawn at any time. Mutually understandable consent is almost always viewed under an objective, reasonable person standard. The only context in which mutually understandable consent would be viewed under a subjective standard is in the instance of a long-standing relationship where a couple have established patterns of communicating consent, but even then there must still be evidence of free and knowing participation to establish consent. Effective consent is informed consent which is freely and actively given. Consent which is obtained through the use of fraud, force (actual or implied), threats, intimidation, or coercion is ineffective consent. Past consent does not imply future consent. Consent may never be given by a minor (in Connecticut, those not yet 16 years of age for sexual acts ). Mentally disabled persons cannot give effective consent to sexual activity.

      Physically incapacitated persons cannot give consent. Incapacitation is a state beyond drunkenness or intoxication. A person is not necessarily incapacitated merely as a result of drinking or using drugs. A person could be incapacitated due to other reasons which may include: sleep, prescribed or over the counter medication, mental or physical disability. Alcohol-related incapacity results from a level of alcohol ingestion that is more severe than impairment, being under the influence, drunkenness or intoxication. The impact of alcohol and other drugs varies from person to person. The inability to perceive capacity to consent does not excuse the behavior of the person who initiates, or furthers, the sexual interaction.

      Silence, passivity, or the absence of resistance does not imply consent. Relying solely on non-verbal communication may result in confusion about whether there is effective consent.  It is important not to make assumptions.  If confusion or ambiguity arises during a sexual interaction, it is essential that each participant stops and verbally clarifies the other’s willingness to continue.

      Consent for one activity does not mean consent for all activities. Consent can be withdrawn at any time.  When consent is withdrawn, sexual activity must cease. Prior consent does not imply current or future consent; even in the context of an ongoing relationship, consent must be sought and freely given for each instance of sexual contact.  An essential element of consent is that it be freely and actively given. 

      Mutually understandable consent is almost always viewed under an objective, reasonable person standard. In evaluating whether consent was given, consideration will be given to the totality of the facts and circumstances including, but not limited to, the extent to which an individual affirmatively uses words or actions indicating a willingness to engage in sexual contact, free from intimidation, fear, or coercion; whether a reasonable person in the position of the individual alleged to have committed the conduct would have understood such person’s words and acts as an expression of consent; and whether there are any circumstances, known or reasonably apparent to the individual alleged to have committed the conduct, demonstrating incapacitation or fear.

    2. Coercion: Coercion is defined for purposes of this section as the application of unreasonable pressure to take part in sexual activity or in any of the prohibited conduct listed in this document.  Unreasonable pressure can be exerted through physical or emotional force, intimidation, misuse of authority, or outright threats.  When someone makes it clear that he or she does not want to engage in sexual activity or does not want to go beyond a certain point of sexual interaction, continued pressure beyond that point may be considered coercive.  Ignoring or dismissing the objections of another person may also be a form of coercion.

    3. Force: Force shall mean the use of physical violence and/or imposing on someone physically to gain sexual access. Force also includes threats, intimidation, implied threats, and coercion. There is no requirement that an individual resist the sexual advance or request, but the presence of resistance is a clear demonstration of non-consent.

    4. Intercourse: Intercourse shall mean vaginal penetration by a penis, object, tongue, or finger; anal penetration by a penis, object, tongue, or finger; and oral copulation (mouth to genital contact or genital to mouth contact), no matter how slight the penetration or contact.

    5. Sexual Contact: Sexual contact shall mean intentional contact with the breasts, buttocks, groin, or genitals; or touching another with any of these body parts; or making another touch you or themselves with or on any of these body parts; and intentional bodily contact in a sexual manner even if not involving contact with, of, or by breasts, buttocks, groin, genitals, mouth, or other orifice.

    6. Intimidation: Intimidation shall mean the creation of fear in a victim, and the very nature of a threat is the creation of fear of negative consequences for the purpose of influencing behavior.

    7. Discrimination: Fairfield University does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, marital status, veteran's status, political ideology, religion, national or ethnic origin, age, or disability in the administration of educational policies or programs, admission and employment policies, scholarship and loan programs, and athletic and other school-administered programs. As a Catholic, Jesuit institution, Fairfield University values and celebrates the diverse backgrounds, cultures, experiences, and perspectives of our community. Through the promotion and protection of diversity, the Fairfield University community creates an environment where holistic development, academic excellence, and a commitment to the well-being of others can flourish. The University is committed to maintaining a diverse and multicultural community in which the dignity and worth of each of its members is respected. The University strongly condemns any unlawful or wrongful discrimination against the rights of others

    8. Harassment: Fairfield University defines harassment as verbal or physical conduct based on a person's race, color, sex, sexual orientation, gender identity, gender expression, marital status, veteran's status, political ideology, religion, national or ethnic origin, age, or disability that is sufficiently severe, pervasive, persistent, or patently offensive that it has the purpose or effect of denying or limiting a student's ability to participate in or benefit from the educational program, or that creates an intimidating, hostile, or offensive working, educational, or living environment. To constitute harassment, the conduct must include something beyond the mere expression of views, words, symbols, or thoughts that some person may find offensive. The alleged conduct will be viewed from both a subjective (the Reporting Party) and an objective (reasonable person's) viewpoint, and take into consideration all surrounding circumstances. Included within this definition is bias-related harassment, which is language or behaviors that demonstrate bias against persons or groups because of race, color, ethnicity, religion, faith, national origin, political orientation, or sexual orientation. Some incidents of bias-related harassment may rise to the level of a hate crime. Hate crimes are defined by state and federal law, and typically involve a crime that is motivated by bias, and results in physical harm to person or property.

    9. Intimate Partner Violence (Dating Violence) and Domestic Violence:

      1. Intimate Partner Violence (also known as Dating Violence): the use of physical violence, sexual violence, coercion, threats, intimidation, isolation, stalking, or other forms of emotional, sexual or economic abuse directed towards a current or former intimate partner. This includes any behaviors that intimidate, manipulate, humiliate, isolate, frighten, terrorize, coerce, threaten, blame, hurt, injure, or wound someone. Behavior can be spoken, written, or physical. Intimate partner violence can be a single act or a pattern of behavior in relationships. Intimate partner relationships are defined as short- or long-term relationships (current or former) between persons intended to provide some emotional/romantic and/or physical intimacy.

      2. Domestic Violence: Abusive behavior in an intimate or family relationship where the behavior is used to exert power and control over another party in the relationship. Domestic violence can include, but is not limited to, physical, sexual, emotional, economic, or psychological actions or threats of actions that influence another person.

    10. Retaliation: Engaging in conduct that may reasonably be perceived to:

      1. adversely affect a person’s educational, living, or work environment because of their good faith participation in the reporting, investigation, and/or resolution of a report of a violation of the Sexual Misconduct Policy; or

      2. discourage a reasonable person from making a report or participating in an investigation under the Sexual Misconduct Policy, any other University policy, or any other local, state, or federal complaint process, e.g., filing a complaint with an entity like the U.S. Department of Education. Retaliation includes, but is not limited to, acts or words that constitute intimidation, threats, or coercion intended to pressure any individual to participate, not participate, or provide false or misleading information during any proceeding under the Sexual Misconduct Policy.

      Retaliation may include abuse or violence, other forms of harassment, and/or making false statements about another person in print or verbally with intent to harm their reputation. Retaliation can be committed by any individual or group of individuals, not just a Responding Party or a Reporting Party. Retaliation may constitute a violation of the Sexual Misconduct Policy even when the underlying report made did not result in a finding of responsibility.  Retaliation, even in the absence of provable discrimination or harassment in the original complaint or charge, constitutes a serious violation of this policy.

    11. Sexual Harassment: Sexual harassment consists of two basic types:

      1. Quid Pro Quo Harassment:  Any action in which submission to or rejection of unwelcome conduct of a sexual nature is made either explicitly or implicitly a term or condition of an individual’s education, grades, recommendations, extracurricular programs or activities, or employment opportunities.

      2. Intimidating or Hostile Environment:  Any unwelcome conduct of a sexual nature that is severe, persistent, or pervasive, and creates an intimidating, hostile or offensive working or educational environment, or has the purpose or effect of unreasonably interfering with an individual’s employment, academic performance, education, or participation in extracurricular programs or activities.

      In either type of sexual harassment noted above, the effect will be evaluated from both a subjective perspective, as well as the objective perspective of a reasonable person in the position of the person who experienced the conduct.

      Forms of Sexual Harassment:  In some cases, sexual harassment is obvious and may involve an overt action, a threat, or reprisal.  In other instances, sexual harassment is subtle and indirect, with a coercive aspect that is unstated. Some examples include the following:

      • Sexual harassment can occur between persons of equal power status (e.g., student to student, staff to staff) or between persons of unequal power status (e.g., faculty member to student, coach to student-athlete).  Although sexual harassment often occurs in the context of the misuse of power by the individual with the greater power, a person who appears to have less or equal power in a relationship can also commit sexual harassment.
      • Sexual harassment can be committed by (or against) an individual or by (or against) an organization or group.
      • Sexual harassment can be committed by an acquaintance, a stranger, or people who shared a personal, intimate, or sexual relationship.
      • Sexual harassment can occur by or against an individual of any sex, gender identity, gender expression, or sexual orientation.

      Examples of behavior that might be considered sexual harassment include, but are not limited to:

      • Unwanted sexual innuendo, propositions, sexual attention or suggestive comments and gestures; inappropriate humor about sex or gender-specific traits; sexual slurs or derogatory language directed at another person’s sexuality, gender, gender identity, sexual orientation or gender expression; insults and threats based on sex, gender, gender identity, sexual orientation or gender expression; and other oral, written or electronic communications of a sexual nature that an individual communicates is unwanted and unwelcome.
      • Written graffiti or the display or distribution of sexually explicit drawings, pictures, or written materials; sexually charged name-calling; or the circulation, display, or creation of e-mails, text messages, or web sites of a sexual nature.
      • Display or circulation of written materials or pictures degrading to an individual or gender group where such display is not directly related to academic freedom, or an educational/pedagogical, artistic, or work purpose.
      • Unwelcome physical contact or suggestive body language, such as touching, patting, pinching, hugging, kissing, or brushing against an individual’s body.
      • Physical coercion or pressure of an individual to engage in sexual activity or punishment for a refusal to respond or comply with sexual advances.
      • Use of a position of power or authority to:  (1) threaten or punish, either directly or by implication, for refusing to tolerate harassment, for refusing to submit to sexual activity, or for reporting harassment; or (2) promise rewards in return for sexual favors.
      • Acts of verbal, nonverbal, or physical aggression, intimidation, or hostility based on sex, sexual orientation, gender identity, or sex-stereotyping. 
      1. Sexual Violence:  Physical sexual acts perpetrated against a person’s will or when a person is incapable of giving consent.  Physical sexual acts include, but are not limited to, vaginal or anal penetration, however slight, with a body part or object, or oral copulation by mouth-to-genital contact.  This definition includes sexual assault, sexual battery, and sexual coercion.  Sexual violence may involve individuals who are known to one another or have an intimate and/or sexual relationship (relationship violence), or may involve individuals not known to one another.

      2. Attempted Sexual Misconduct: It is a violation of this policy to attempt to commit an offense of non-consensual intercourse, non-consensual sexual contact, or sexual exploitation.

      3. Other Inappropriate Sexual Contact:  Having or attempting to have sexual contact of any kind other than that defined as “Sexual Violence” with another individual without consent.  Other inappropriate sexual contact may include kissing, touching, or making other inappropriate contact with the breasts, genitals, buttocks, mouth, or any other part of the body that is touched in a sexual manner and without permission.

      4. Sexual Exploitation:  Any act committed through non-consensual abuse or exploitation of another person’s sexuality for the purpose of sexual gratification, personal benefit or advantage or any other illegitimate purpose. Sexual exploitation may involve individuals who are known to one another, have an intimate or sexual relationship, or may involve individuals not known to one another.  Examples include, but are not limited to, observing another individual’s nudity or sexual activity or allowing another to observe consensual sexual activity without the knowledge and consent of all parties involved.

        1. Inducing Incapacitation:  This includes the provision of alcohol or drugs to an individual, with or without that individual’s knowledge, for the purpose of causing impairment or intoxication or taking advantage of that individual’s impairment or intoxication.

        2. Media-Based Misconduct:  Photographing or taping someone (via audio, video or otherwise) involved in sexual activity, or in a state of undress, without his or her knowledge or consent.  Even if a person consented to sexual activity, photographing or taping someone without his or her knowledge and agreement goes beyond the boundaries of that consent.  Dissemination of photographs or video/audio of someone involved in sexual activity, or in a state of undress, without his or her knowledge or consent constitutes a separate and additional act of sexual misconduct.

        3. Miscellaneous:  The inappropriate behaviors listed above are not an exhaustive list.  The University may consider any other conduct that has a sexual or gender-based connotation under the Sexual Misconduct Policy.

      5. Stalking More than one instance of unwanted attention, harassment, physical or verbal contact, or any other course of conduct directed at an individual that could be reasonably regarded as likely to alarm or place that individual in fear of harm or injury, including physical, emotional, or psychological harm.  This includes cyber-stalking, a particular form of stalking in which electronic media such as the internet, social networks, blogs, texts or other similar forms of contact are used to pursue, harass, or make unwelcome contact with another person.  Stalking and cyber-stalking may involve individuals who are known to one another or have an intimate or sexual relationship, or may involve individuals not known to one another.

  2. Role of the Title IX Compliance Coordinator & Title IX Compliance Deputy Coordinator

    The Title IX Compliance Coordinator is charged with coordinating the University’s program to comply with Title IX regulations. This includes leading the University’s efforts to respond to reports of conduct that could trigger the Sexual Misconduct Policy. The Title IX Compliance Coordinator is also available to meet with any individual to provide information about the implementation of the Sexual Misconduct Policy (including the availability of interim measures, the investigation, and the resolution/sanction process), as well as discussing other resources within the University community and beyond. The Title IX Team, including the Title IX Compliance Coordinator and/or other qualified members of the University community, will assist, as necessary, with these efforts.

    The role of the Title IX Compliance Coordinator includes, but may not be limited to:

      • Providing oversight of Title IX compliance policies, procedures and notifications

      • Overseeing implementation of compliance (grievance) procedures

      • Identifying and addressing any patterns or systematic problems revealed by reports and complaints

      • Conducting investigations of sexual misconduct complaints

      • Evaluating an individual’s request for confidentially in the context of the University's responsibility to provide a safe and nondiscriminatory environment for all of its members

      • Providing guidance on Title IX compliance and University's related policies/procedures

      • Facilitating interim measures/remedies

      • Serving as a liaison to the state and federal agencies that enforce Title IX

      • Promoting employee training and education on Title IX compliance

      • Monitoring all other aspects of the University's Title IX compliance

    In the absence of the Title IX Compliance Coordinator, the Deputy Title IX Compliance Coordinator shall be responsible for all responsibilities. If the Title IX Compliance Coordinator is not able to conduct or complete an investigation for any reason, or determines reason that he/she must be recused from the matter, the Title IX Compliance Coordinator shall designate the Deputy Title IX Compliance Coordinator or a trained investigator rom within the University, or an external party.

    The Title IX Compliance Coordinator

    Dr. Susan Birge
    Assistant Vice President/Director of Counseling & Psychological Services and Title IX Compliance Coordinator
    Phone: 203.254.4000 ext. 2146
    E-mail: sbirge@fairfield.edu

    The Deputy Title IX Compliance Coordinator

    William Johnson
    Associate Dean of Students
    Phone: (203) 254-4000, ext. 2890
    E-mail: wjohnson@fairfield.edu

     

    Reporting Sexual Misconduct

  3. A party in immediate danger should get to a safe place and call the Department of Public Safety at (203) 254-4090, or dial 911 for the Fairfield Police Department. Similarly, those in need of medical attention should call the Department of Public Safety or dial 911. It is important to preserve evidence when reporting sexual misconduct. If possible, individuals should not shower or wash their clothing following sexual misconduct as that may aid in the investigation. Any party is encouraged to report sexual misconduct to the Department of Public Safety or Title IX Compliance Coordinator at any time

    Reporting parties of sexual misconduct can file a standard, formal incident report with the Department of Public Safety or the Title IX Compliance Coordinator at any time. There is no time limit when reporting sexual misconduct to the Department of Public Safety or Title IX Compliance Coordinator.

    An incident report will include, among other things, the name of the reporting party and the name of the respondent, if known. Upon the filing of an Incident Report, the Department of Public Safety will act as first responder as detailed in this policy and refer the matter to the Title IX Compliance Coordinator for investigation. The Department of Public Safety will also determine whether law enforcement or other authorities should be notified.

    Direct reporting can be important for the safety of the entire University community. Reporting parties have the right to report sexual misconduct to the Department of Public Safety or the Title IX Compliance Coordinator without further participation in the investigatory, hearing, or resolution process. A Reporting Party can choose to initiate a criminal complaint through law enforcement and/or initiate complaint with a Title IX Compliance Coordinator. Reporting parties should understand, however, that by choosing to not participate in the process, the University's response to the incident may be limited.

    Reporting parties of sexual misconduct are also encouraged to contact the Fairfield Police Department directly by calling 911. Filing a criminal report with the Fairfield Police Department is different than filing a report with the Department of Public Safety. If an individual files a criminal report with the Fairfield Police Department, the police will determine if a criminal investigation will occur and if the case will be referred for prosecution.

    Responsible Employees: Any employee, except those who are empowered by law to maintain confidentiality, who witnesses or receives a report of sexual misconduct of against an individual 18 years of age or older, must report the incident as soon as possible to the Title IX Compliance Coordinator or the Department of Public Safety. This is required of all employees of the University.

    While University employees must report information they receive, it is not their responsibility to investigate or confirm what is reported to them. University officials within the appropriate offices will determine the next steps, including ensuring that victims have been made aware of available on- and off-campus resources.

    While a University employee may advise the Reporting Party of sexual misconduct that any conversation they have with the Reporting Party will be private (will not be shared unnecessarily with others), they may not tell a Reporting Party the conversation will be confidential unless that employee is subject to privilege by law to maintain confidentiality of an adult victim.

  4. Process for Investigating and Resolving Complaints

    These policies and procedures apply to all University community members, and all members of the University community are responsible for being familiar with and abiding by them at all times. This process describes how the University will investigate a report that an individual has engaged in conduct that could violate the Sexual Misconduct Policy and determine what, if any, safety measures and/or disciplinary sanctions are appropriate.

    1. Initial Steps/Interim Measures After receiving a report of conduct that could fall under the Sexual Misconduct Policy, the Title IX Compliance Coordinator will take a number of initial steps in consultation with Department of Public Safety when necessary. These initial steps are not an investigation.  Rather, these initial steps will enable the Title IX Compliance Coordinator to assess the need to take any immediate action to address the safety and health needs of the Reporting Party and the University community, and to determine the next steps for investigating the reported conduct and the need for any interim measures. These initial steps may include, but are not limited to, the following:

      1. The Title IX Compliance Coordinator will contact the Reporting Party and encourage him/her/them to meet to discuss the nature and circumstances of the reported conduct, review relevant documentation that is available and address the need for any interim measures. The Title IX Coordinator is responsible to put interim measures in place after careful consideration of all the facts, and consultation with all necessary parties. Interim measures must be assigned in an expeditious manner, but certainly no later than seven (7) business days following the first report of a policy violation, in an effort to allow for academic continuity for all parties when possible. Examples of interim measures with respect to sexual misconduct may include no-contact orders, requests for academic or work adjustments, housing accommodations, dining, transportation, working and/or immigration situations, statutorily provided leave to employees pursuant and other actions to address the situations and the Reporting Party’s immediate physical safety and emotional needs and concerns on an interim basis. Interim measures are subject to change over time as needed by wither of the parties. The changes are within the discretion of the Title IX Coordinator, and it will remain the title IX Coordinator’s responsibility to keep both parties informed of any change, and to ensure that the changes are both necessary and effective.

      2. Interim measures are subject to a Request for Reconsideration by a responding party. This request must be made to the Title IX Coordinator within three (3) business days of the issuance of interim measures. A decision on the Request for Reconsideration must be issued within seven (7) business days of the date of the filing of the request, and said decision will be binding. Interim measures will remain in full force and effect during the period of reconsideration.

      3. The Title IX Coordinator shall appoint an ombudsperson who will be responsible to issue decisions on all Requests for Reconsideration of interim measures. The ombudsperson shall be an external resource meaning that he/she is an individual who is not a member of the Fairfield University community and is both fair and impartial.

      4. The Title IX Compliance Coordinator will assess the reported conduct to determine whether the circumstances pose a threat to the health or safety of the University community that warrants issuance of a timely warning in conjunction with Department of Public Safety, a no contact order for any persons, or any other interim protections, including, but not limited to, suspension of a student, placing an employee on leave, or restricting any individual from other privileges prior to completing an investigation.  During the interim action, the University reserves the right to prohibit the individual from entering upon the University’s property or participating in any University activities absent written authorization from an appropriate University official.  The failure of an individual to comply with an interim restriction is a violation of this Policy and may lead to additional disciplinary action.  The decision to impose interim restrictions will be communicated by the Title IX Compliance Coordinator in writing and will be effective immediately.

      5. The Title IX Compliance Coordinator will notify the Reporting Party about:  (a) the availability of the Sexual Misconduct Policy; and (b) the right to report and the right to decline to report the matter to Department of Public Safety and/or to local law enforcement if the conduct is potentially criminal in nature (and that such a report will not change the University’s obligation to potentially investigate the matter but it may delay the timing of the investigation if a law enforcement agency requests that the University delay its process for a reasonable amount of time to allow it to gather evidence of criminal conduct).

      6. The Title IX Compliance Coordinator will notify the Reporting Party of the available confidential and non-confidential resources both on and off-campus for seeking medical treatment, counseling, spiritual guidance, or other interim measures.

      7. If the Title IX Compliance Coordinator determines the reported conduct could, in any way, trigger the Sexual Misconduct Policy, he or she will contact the Reporting Party to discuss that determination.  In connection with allegations of sexual misconduct, if, at this time, the Reporting Party requests that the process not move forward, the University will weigh that request against the University’s obligation to address any risk of harm to the Reporting Party or other individuals in the community and the nature of the incident or conduct at issue.

      8. If the Title IX Compliance Coordinator determines that the reported conduct does not, in any way, trigger the Sexual Misconduct Policy, he or she will advise the Reporting Party of such in writing. Such a determination does not preclude the matter from being referred to other offices to be addressed under other applicable University policies.

    2. Optional Informal Resolution Procedure: (The following Informal Resolution Procedure may not be used to resolve allegations of Sexual Violence, Other Inappropriate Sexual Contact, Inducing Incapacitation, Stalking or Relationship Violence, as each of those terms is defined in the Sexual Misconduct Policy.) At any time prior to convening the University Hearing Board (“Hearing Board”), a Party may request an informal resolution of a complaint rather than an investigation by contacting the Title IX Compliance Coordinator.  The informal procedure is voluntary in nature and is designed to achieve a resolution to which both the Reporting and Responding parties agree. All Parties and the Title IX Compliance Coordinator must agree to informal resolution for this option to be used. The Title IX Compliance Coordinator will assess the request for informal resolution against the severity of the alleged violation and the potential risks to campus community members.  The assignment of interim measures is still available in mediation however one or both parties’ compliance with any and all interim measures is required in order for mediation to be available.

      If the Title IX Compliance Coordinator determines that informal resolution is appropriate, the Title IX Compliance Coordinator will notify the Parties. The Title IX Coordinator shall serve as the mediator in this informal process. In the event that the Title IX Coordinator determines that there is a conflict in his/her involvement with the mediation, the Title IX Coordinator shall refer the matter to a previously selected outside mediator.

      The allegation will be deemed resolved when the Parties expressly agree to an outcome that is acceptable to them, and which is approved by the Title IX Compliance Coordinator.  Upon successful completion of a mediation both parties will sign an agreement which shall include the responsibilities of either or both parties going forward, if any. The signed agreement shall be binding on all parties and is not subject to appeal. The sixty (60) day period within which an investigation and hearing must be completed shall not commence until or unless mediation is unsuccessful and thereby terminated. A Party may withdraw from the informal resolution process at any time. The Title IX Compliance Coordinator may also terminate mediation and initiate an investigation at any time that deems it appropriate, in his or her sole discretion.

    3. The Investigation Phase

      1. Notice of an Investigation: If it is determined that the reported conduct could trigger the Sexual Misconduct Policy and an investigation is required, the Title IX Compliance Coordinator will prepare a written notice to the Reporting Party and Responding Party that will include a brief description of the allegations, the portions of the Policy that are alleged to have been violated, and any interim measures put in place about which either Party must be made aware.  This written notice does not constitute a finding or a determination of responsibility. 

      2. Information about Advisors in Connection with Allegations of Sexual Misconduct.  In connection with an allegation of sexual misconduct each Party, including any Reporting Party, may have a single advisor of such Party’s choice present during the entire process and/or the University disciplinary proceeding, including any related meeting, interview, or hearing, held pursuant to the Sexual Misconduct Policy.  Unless otherwise provided for and/or required by federal or state laws, parties may request the assistance of an advisor who is a member of the University community (e.g., faculty, staff or student). If the individual needs assistance with selecting an advisor, the Coordinator will provide the names of advisors from a pool of trained advisors.

        Advisors may not participate actively while present at any disciplinary proceeding and may not speak or otherwise communicate on the part of the Party that the advisor is advising.  However, the advisor may ask to suspend any meetings, interviews, or hearings briefly to provide private consultation related to the disciplinary proceeding in progress.  An advisor is subject to the same privacy expectations applicable to others in attendance. Accommodations, including scheduling of interviews or reviews, generally will not be made for any advisors if they unduly delay the process. The advisor is not permitted to attend a meeting or proceeding without the Party without the prior approval of the Title IX Compliance Coordinator, as determined in his/her sole discretion. The University reserves the right to take appropriate action regarding any advisor who disrupts the process, or who does not abide by the restrictions on their participation as determined in the sole discretion of the Title IX Compliance Coordinator. 

      3. Support Services and Resources.  The Parties should review on-campus and off-campus resources regarding the available support services at the University and in the community. At the request of either Party or witness, the Title IX Compliance Coordinator can discuss further the support services, resources, and options available.  

      4. Designation of Investigator.  The Title IX Compliance Coordinator will appoint a previously designated and trained investigator to complete an investigation. All investigators – internal or external – will be selected from a group of qualified and trained individuals employed by the University or engaged by the University for the purpose of conducting investigations under the Sexual Misconduct Policy.  The Title IX Compliance Coordinator will provide the Parties with the name of the person(s) assigned to investigate the reported conduct (the “Investigator(s)”).  As soon as possible, but no later than three (3) business days after delivery of the identity of the Investigator(s), the Parties should inform the Title IX Compliance Coordinator (in writing) of any conflicts of interest with regard to the selected Investigator(s).  The Title IX Compliance Coordinator will consider the nature of the conflict and determine if different individuals should be assigned as Investigator(s).  The Title IX Compliance Coordinator’s decision regarding any conflicts is final. 

      5. Nature of the Investigation.  The investigation will include separate interviews with the Reporting Party, the Responding Party, and any witnesses whom the Investigator(s) believe will provide necessary and relevant information. The investigation may include the review of documentation or other items relevant to the reported conduct.  The Investigator(s) will provide the Parties with written notice of meetings at which their presence is required.

      6. The Parties’ Identification of Potential Witnesses and Documentation. The Parties have the opportunity (and are expected) to provide the Investigator(s) with the identification of potential witnesses who have direct knowledge or specific information about the reported conduct and with whom they would like the Investigator(s) to speak.  The Parties also have the opportunity (and are expected) to provide the Investigator(s) any documentation or other items or questions they would like to be considered including but not limited to a police report, if filed and medical records, if applicable.  All information described in this section must be presented to the Investigator(s) in writing and include a brief description as to how the persons, documents, and/or items are relevant to the reported conduct.  This information must be provided to the Investigator(s) during the Investigation Phase and without delay upon becoming aware of it.  The Investigator(s) will exercise discretion in their determination of what information to consider and which potential witnesses identified by the Parties can provide relevant information to the investigation.

      7. Investigation Prohibitions. Neither Party will be permitted to question or cross-examine the other Party directly during the investigation or disciplinary proceedings. Moreover, the Investigator(s) generally will not gather or consider information related to either Party’s sexual history outside of the conduct in question.

      8. Responding Party Voluntary Agreement to Policy Violation.  At any point prior to convening a Hearing Panel, a Responding Party may agree in writing to the alleged violation(s) of the Sexual Misconduct Policy.  In cases of sexual violence, other inappropriate sexual contact, sexual exploitation, stalking or relationship violence, the individuals responsible for imposing sanctions will determine and impose sanction(s).

    4. Investigative Report and Determination of Responsibility

      1. Content of the Investigative Report.  At the conclusion of the Investigation Phase, the Investigator(s) will prepare an Investigative Report, which should include a summary of the factual information presented during the Investigation Phase, a separate section where the Investigator(s) points out relevant consistencies or inconsistencies (if any) between different sources of information, and a separate section describing the Investigator(s)’ perception of the demeanor of the individuals interviewed.  The Investigative Report will not include a determination by the Investigator(s) as to whether a Party has violated the Sexual Misconduct Policy or what sanctions may be appropriate.  The determination of the charges referred to the Hearing Board for a hearing will be made by the Title IX Compliance Coordinator, and any findings of responsibility will be made by the Hearing Board, as described below.

      2. Review by the Parties. The Parties will have an opportunity to review the Investigative Report and may submit written comments about the content of the Investigative Report to the Investigator(s) within five (5) business days of the date they are notified that the Investigative Report is available for review.  This review will take place at a secure location and in a secure manner determined by the University.  Each Party may have such Party’s advisor review the Investigative Report with them.  Photographs or any other copies of the Investigative Report are not allowed by either Party or advisor.  The comments submitted by the Parties may not exceed ten (10) double spaced pages unless a higher page limit is otherwise determined to be necessary and appropriate in the sole discretion of the Title IX Compliance Coordinator.  After reviewing the submissions, if any, from the Parties, the Investigator(s) may determine that either additional investigation is required or no further investigation is needed.  If further investigation is conducted, the Investigator(s) will include any additional relevant information in the Investigative Report.  The Investigative Report will then be submitted to the Title IX Compliance Coordinator.  Any submissions made by either Party pursuant to this section, as well as any other documentation deemed relevant by the Investigator(s), will be attached to the Investigative Report.

      3. Convening the University Hearing Board.  If the Title IX Compliance Coordinator determines that there is a potential violation of policy, the Title IX Compliance Coordinator will assign the matter to be heard by the Hearing Board. Said Hearing Board shall be comprised of five (5) member board of University community members trained to decide cases pursuant to this Policy.  Said Hearing Board shall be comprised of representatives from each of the following: Student Affairs, Faculty, Administration, Human Resources and Athletics. In no instance shall the Panel include students. The Title IX Compliance Coordinator shall be present at all hearings as a non-voting attendee. Said Hearing Board shall be scheduled to meet eight (8) times per semester. Cases will be scheduled to be heard at regularly scheduled hearing dates. The Title IX Compliance Coordinator will provide the Parties with the names of the persons assigned as the Hearing Board members for their case.

        As soon as possible, but no later than three (3) business days after delivery of the identity of the assigned Hearing Board members, the Parties should inform the Title IX Compliance Coordinator in writing of any conflicts of interest in regard to the selected members assigned to the Hearing Board.  If a conflict of interest is raised regarding any of the individuals assigned to the Hearing Board, the Title IX Compliance Coordinator will consider the nature of the conflict and determine if different individuals should be assigned to the Hearing Board.  The Title IX Compliance Coordinator may consult with other University personnel to assess any conflicts of interest. The Title IX Compliance Coordinator’s decision regarding any conflicts is final.  The Title IX Compliance Coordinator will then submit the Investigative Report to the Hearing Board members and assign the matter to a date as appropriate.

      4. Review and Determination by the Hearing Board. The Hearing Board will make a determination as to whether or not the Responding Party is responsible for violating the Sexual Misconduct Policy by having engaged in some or all of the reported conduct.  The Hearing Board has the authority to accept the Investigative Report without seeking additional investigation, or to ask the Investigator(s) to conduct additional investigation on specific points.  The Hearing Board, in its discretion, may invite the Investigator(s) to attend the Hearing Board if the Hearing Board believes it would be helpful to have an opportunity to ask the Investigator(s) any questions arising from the Investigative Report. The parties will have the ability to present any further evidence to the Hearing Board at the scheduled hearing. The Hearing Board also has the authority, in its discretion, to speak directly with any persons identified in the Investigative Report.  The Hearing Board, as the ultimate decision-maker in the matter, is provided broad discretion. The Hearing Board has the authority to question either the reporting party or the responding party. At no point shall the reporting party or the responding party be entitled to question the other. Both parties maintain the right to attend the Hearing Board however their presence is not required.

      5. Notification of Decision. Upon reaching a determination of responsibility, the Hearing Board will provide a written notification of its decision to the Title IX Compliance Coordinator. If sanctions are necessary, the matter will be referred by the Title IX Compliance Coordinator to the appropriate personnel taking into consideration the role of the responding party at the University. The notification will consist of a brief statement of the allegations and the determinations made by the Hearing Board.

      6. Standard of Proof.  All findings and determinations of responsibility under the Sexual Misconduct Policy will be made using a preponderance of the evidence standard. This standard requires the determination of whether it is more likely than not that a fact exists or a violation of the Sexual Misconduct Policy occurred.  Please note that the preponderance of the evidence standard is not the standard used for criminal culpability in most jurisdictions and a determination of responsibility under the Sexual Misconduct Policy does not equate with a finding of a violation of criminal laws. Conversely, lack of a prosecution or conviction in a criminal proceeding does not necessarily imply that the University’s Sexual Misconduct Policy was not violated. The two procedures are significantly different and utilize different standards for determining violations.

      7. Groups, Departments, Organizations and Teams.  A group, department, organization or team may be held collectively responsible for a violation of this Policy when one or more members of the group or other individuals associated with the group, department, organization or team are found responsible for a violation of this Policy and the Hearing Board separately determines that:

        • members of the group, organization or team acted in concert with respect to misconduct;
        • the individual found responsible for committing the misconduct was either acting on behalf of the group, organization or team or engaged in an activity sponsored, financed or endorsed by the group, organization or team or its leaders;
        • the misconduct grows out of, occurs during, or is related to any activity or event sponsored, financed or endorsed by the group, organization or team;
        • any leader, officer, or team captain of group, organization or team had knowledge of the misconduct or incident before or while it occurred and failed to take corrective action; and/or
        • a pattern of individual misconduct by members of the group, organization or team is found to exist.

      The designated leader or leaders (e.g., president, officer(s), or team captain(s)) shall represent the group, department, organization or team throughout the process. There shall be no right of individual appeal of any member of the student group, organization or team to a group sanction.

    5. Determining Sanctions

      1. Sanctioning Decision. The University employees responsible for determining sanctions are as follows:

        1. Students.  Sanctions regarding students and student groups, organizations and teams will be determined by the Dean of Students. The Dean of Student’s determination will be shared with the Parties in writing. All parties may request the opportunity to meet with the Dean of Students within three (3) days following the determination.

        2. Faculty.  The Title IX Compliance Coordinator will provide the dean of the respective colleges or schools with a copy of the Hearing Board’s written notification of its determination of responsibility as well as the Investigative Report.  The dean of the respective colleges or schools will determine an appropriate sanction(s). If the Dean determines that a sanction of dismissal is recommended, the sanction will be reviewed pursuant to the Journal of Record. The Dean will then provide written notification to the Title IX Compliance Coordinator of the action taken with regard to the faculty member.

        3. Exempt and Non-Exempt Employees: Sanctions regarding employees, as defined by the University, will be determined by the Vice President of Human Resources. The Title IX Compliance Coordinator will provide such vice president with a copy of the Hearing Board’s written notification of its determination of responsibility as well as the Investigative Report.

      2. Types of Sanctions.

        1. Employees, including Faculty Members.  Sanctions imposed with respect to Responding Parties who are employees or faculty members may include, but are not limited to, one or more of the following:  dismissal from employment, non-renewal of an employment contract, suspension, probation, reprimand, warning, training and/or counseling, no-contact order, among others.

        2. Students.  Sanctions may include, but are not limited to, one or more of the following: expulsion, dismissal, probation, reprimand, warning, restitution, education/counseling, no-contact order, restriction from extracurricular programs or activities, loss of leadership opportunity or positions in activities, housing restriction/relocation, and/or loss or restriction from College employment.

        3. Groups, Departments, Organizations and Teams.  Sanctions for groups, organizations and teams may include suspension, revocation or denial of registration or recognition, probation, reprimand, warning, restitution, education, restriction, among other possible sanctions

      3. Considerations. In determining an appropriate sanction, the University may take into account the following:

        • The nature and circumstances of the misconduct.
        • The impact of the misconduct on the Reporting Party.
        • The impact of the misconduct on the University community.
        • The disciplinary history of the Party deemed responsible.
        • Any other mitigating or aggravating circumstances in order to reach a fair and appropriate resolution in each case.
        • Range of sanctions typically imposed for similar violations.
      4. Additional Remedies.  The sanctioning authority may also identify additional remedies to address the effects of the conduct on the affected Party.  Remedies may include extending or making permanent any interim or safety measures. If a Reporting Party declined or did not take advantage of a specific service or resource previously offered, the University may re-offer the service as applicable or necessary. The Title IX Compliance Coordinator also may consider broader remedial action for the campus community, such as increased supervision or monitoring, targeted or increased education and prevention efforts, and review of policies and procedures.  In addition, the Title IX Compliance Coordinator may refer any matter raised, but not addressed hereunder, that may potentially violate any other University policy, rule, or procedure to the appropriate University officials to address such matters, irrespective of the finding under this Policy.

    6. Notification of Investigation Outcome Upon completion, the Title IX Compliance Coordinator will inform the Parties simultaneously and in writing of (1) the outcome of the disciplinary proceeding; and (2) the procedures for either Party to appeal the result of the disciplinary proceeding.  The Title IX Compliance Coordinator will also inform other University officials with a legitimate educational interest about the outcome of the finding.  Notice to these other individuals will be accompanied with a request that the information should remain private except in situations in which disclosure is necessary to protect the safety of the community

    7. Appeals The following appeal process applies to all appeals. Within five (5) business days of the delivery of the notice of the decision of responsibility and/or sanction, either Party may appeal the decision by submitting to the Title IX Compliance Coordinator a letter stating why the Party requesting the appeal believes the determination of responsibility and/or the sanctions were inappropriate.

      A Reporting Party appealing under this section may only appeal on the following grounds:

      1. Procedural error by the Investigator(s) or the Hearing Board that materially prejudiced the Party requesting review; and/or

      A Responding Party appealing under this section may only appeal on the following grounds:

      1. Procedural error by the Investigator(s) or the Hearing Board that materially prejudiced the Party requesting review; and/or
      2. Newly discovered material information that was not known to the Party requesting review and not available to the Investigator(s), the Hearing Board, or the individual determining the sanction, and which likely would have changed the finding of responsibility or the sanction(s) imposed had it been available.

      The Party submitting the appeal must set forth in detail the grounds for review and must attach all materials that he or she wishes to have considered in the appeal process.  The Title IX Compliance Coordinator will provide a copy of the appeal submitted by one Party to the other Party.

      The Executive Vice President/Chief Operating Officer will be the Appellate Officer for matters in which a Responding Party is a student. 

      The Provost for Academic Affairs will be the Appellate Officer for matters in which a responding party is a faculty member.

      The Executive Vice President/Chief Operating Officer will be the Appellate Officer for matters in which the Responding Party is an exempt or non-exempt employee, other than faculty.

      As soon as possible, but no later than two (2) business days after delivery of the identity of the assigned Appellate Officer, the Parties should inform the Title IX Compliance Coordinator in writing of any conflicts of interest in regard to the assigned Appellate Officer.  The Title IX Compliance Coordinator will consider the nature of the conflict and determine if different individual(s) should be assigned. The Title IX Compliance Coordinator may consult with other University personnel to discuss any conflicts of interest. The Title IX Compliance Coordinator’s decision regarding any conflicts is final. 

      The Appellate Officer will decide the merits of the appeal and, in so doing, may consult with the Investigator, the Hearing Board, the individual issuing the sanction, or any other individual that the Appellate Officer deems appropriate. Sanctions of all types (including, but not limited to, any form of suspension, dismissal, or separation from the University) can be imposed, in full or in part, while an appeal is pending at the sole discretion of the University. 

      The Appellate Officer may deny the appeal and affirm all or part of the determination of responsibility or the determination of sanction, or the Appellate Officer may refer the matter back to the Investigator, the Hearing Board, and/or the individual determining the sanction for further consideration.  If the matter is referred back to the Investigator, the Hearing Board, and/or the individual determining the sanction for further consideration, the Appellate Officer will provide specific instructions with the referral.  In the event of a referral for further consideration, the Title IX Compliance Coordinator will be consulted and further proceedings may be commenced, as appropriate under the circumstances and consistent with this Policy.

      The decision of the Appellate Officer regarding the appeal will be in writing and is final. The Title IX Compliance Coordinator will inform the Parties simultaneously and in writing of the outcome of the appeal.

    8. Additional Matters

      1. Duty of Honesty.  All Parties and witnesses are obligated to be completely honest during the course of the entire process set forth in this Policy.  Any person who knowingly makes a false statement – either explicitly or by omission – in connection with any part of the process may be subject to separate University disciplinary action.  A report made in good faith, however, is not considered false merely because the evidence does not ultimately support the allegation of violation of the policy.

      2. Duty of Cooperation.  All Parties and witnesses are obligated to cooperate with the Title IX Compliance Coordinator and any persons charged with implementing the Sexual Misconduct Policy and these procedures.  Any person who knowingly interferes with the actions taken to implement the reporting, investigation, or resolution of matters under the Sexual Misconduct Policy may be subject to separate and/or additional University disciplinary action.

      3. Respect for Privacy. The University values the privacy of individuals involved in the reporting, investigation, and/or resolution of matters subject to the Sexual Misconduct Policy.  The U.S. Department of Education has provided guidance indicating that there are situations in which it may be necessary for an institution to override a request for privacy or confidentiality in order to meet its obligations under the law.  In the event circumstances result in the University overriding a request for privacy or confidentiality to meet its obligations, the University will do so with the utmost sensitivity and respect for the circumstances and the individuals involved. 

      4. Recording the Proceedings.  The Parties are not permitted to make video, audio, or other electronic, photographic, or digital recordings of any meetings or proceedings held under the Sexual Misconduct Policy or these procedures or the Investigative Report.  The Title IX Compliance Coordinator may make exceptions to this prohibition in limited circumstances if he or she concludes, in his or her sole discretion, that recording is warranted, and upon written request of the Party seeking the recording that explains the need for the recording.

      5. Follow-up with Reporting Party.  Where the Title IX Compliance Coordinator deems appropriate, he or she may contact the Reporting Party to provide an update on the process, the timing and extent of which will be determined by the Title IX Compliance Coordinator and depend upon the nature of the allegations and the situation.

      6. Prohibition against Retaliation.  The University will not tolerate retaliation in any form against any persons for their participation or involvement in the reporting, investigation, and/or resolution of matters reported or subject to the Sexual Misconduct Policy.  The University will take appropriate steps to prevent and/or address retaliatory conduct immediately.  The University includes retaliation in its definition of prohibited conduct under this Policy.

      7. Amnesty for Students Reporting Sexual Violence, Relationship Violence and Stalking.  The University encourages reporting under the Sexual Misconduct Policy and seeks to remove barriers to reporting.  Individuals may be hesitant to report sexual violence, relationship violence, harassment or stalking out of a concern that they, or witnesses, might be charged with a violation of the University’s drug and alcohol policies.  While the University does not condone such behavior, the University places a priority on the need to address sexual violence, relationship violence, harassment and stalking. The University generally will not hold an individual who in good faith reports or is a witness during an investigation of sexual violence, relationship violence and stalking under the Sexual Misconduct Policy accountable for disciplinary violations that do not place the health and safety of any other person at risk or create a danger to the University community.  The University retains the right to require individuals to attend counseling or drug/alcohol related courses even in circumstances in which disciplinary conduct will not be pursued under this part.

      8. Special Situations.  The University retains the right to determine, in its sole discretion, if it will address a report of conduct under the Sexual Misconduct Policy administratively and outside of the process described herein when the safety of the University community is at risk, if the material facts are undisputed, if there are extenuating circumstances involving either of the Parties, or if the Title IX Compliance Coordinator, in consultation with appropriate administrators, determines it is in the best interest of the University and/or the community to do so.

      9. Jurisdiction The University's disciplinary jurisdiction is limited to conduct which occurs on campus and certain off-campus conduct. Off-campus conduct falls within the scope of this policy when the University determines that such conduct is sufficiently serious that it interferes with, or limits, an individual’s ability to participate in or benefit from the University's educational programs or activities. Examples of off-campus conduct that the University may exercise jurisdiction over include, but are not limited to, off-campus parties and school-sponsored programs at off-campus locations and travel associated therewith.

  5. Resources

    If a student has experienced or has been accused of sexual violence or assault, there are many resources and options available to them on and off-campus. One goal of this policy is to ensure that victims who report to any University employee are made aware of and receive necessary or desired services. Below is a list of confidential and private resources available both on and off-campus. If individuals would like to speak with an off-campus victim's advocate immediately, they can call (203) 333-2233.

    There are several departments within the University community that can be called upon to respond to incidents of behavior that could be subject to the Sexual Misconduct Policy and can serve as supports to individuals in many different ways. These resources are available to both Reporting Parties and Responding Parties.

    1. Confidential: Some University resources are individuals designated as “confidential resources.” These University employees serve in professional roles in which communications are provided confidential status under the law (e.g., licensed mental health care providers, licensed medical providers, pastoral counselors and clergy) and may not report identifying information about behavior that may implicate the Sexual Misconduct Policy without the consent of the individual who supplied the information in question or otherwise in compliance with law. However, these confidential resources are instructed to inform individuals of their right to file a complaint under the Sexual Misconduct Policy and/or with the police and may assist in that process. You can seek confidential services through the following resources:

      On-Campus:
      Counseling & Psychological Services (students only)
      (203) 254-4000, ext. 2146

      Student Health Center (students only)
      (203) 254-4000, ext. 2241

      Jesuit community/Clergy 
      (203) 254-4000, ext. 2664
      (203) 259-7805

      Off-Campus:
      The Center for Family Justice 
      (203) 333-2233 (sexual assault hotline)
      (203) 384-9559 (domestic violence hotline)

      Triangle Community Center
      (203) 853-0600

      Bridgeport Hospital
      (203) 384-3566

      CT Office of the Victim Advocate
      (860) 550-6632

    2. Private/Non-Confidential Resources: not governed by confidentiality.
        On-Campus:

      Public Safety
      (203) 254-4090

      Title IX Compliance Coordinator
      (203) 254-4000, ext. 3329

      Office of the Dean of Students
      (203) 254-4211

      Office of Human Resources
      (203)254-4000, ext. 2227

      Campus Ministry
      (203) 254-4000, ext. 3405

      Office of Residence Life
      (203) 254-4215

      Off-Campus Resources:
      Fairfield Police Department
      911 or (203) 254-4800

  6. Education and Other Preventative Initiatives

    The University is committed to the prevention of sexual misconduct through education and awareness. Throughout the year, programs designed to promote sexual violence awareness and prevention are presented by a variety of campus resources including the Office of the Dean of Students, Human Resources, Counseling & Psychological Services, Residence Life, Campus Ministry, and the Department of Public Safety. Technology based training is used to educate at all levels. The University also promotes participation of student groups in prevention activities and bystander education. Prevention programs stress the added risks involved when the use of alcohol and/or illegal drugs is present. Flyers about sexual violence are posted in residence halls, and academic and administrative buildings. The educational programs review strategies for prevention and inform University community members of options and resources available should such violence occur.

    Under the Jeanne Clery Act, the University issues warnings to the campus community regarding crimes that pose a serious ongoing threat to students and employees in a manner that is timely and will aid in the prevention of similar occurrences. The Department of Public Safety is responsible for evaluating reported crimes to determine if a timely warning is appropriate. Reported cases of sexual violence may require such a warning if the circumstances of the incident suggest that there is a serious or continuing threat to the safety of the campus community.

    Whether to issue such an alert is considered on a case by case basis and depends upon a number of factors including the continuing danger to the campus community, whether the responding party was apprehended and the possible risk of compromising law enforcement efforts. Timely warnings never include the name of the reporting party. When a timely warning is issued, it will be explained to the reporting party by the Title IX Compliance Coordinator or the Department of Public Safety.

    Reporting parties of sexual misconduct may also be eligible to obtain a protective order or apply for a temporary restraining order or seek enforcement of an existing protective order issued by a court of competent jurisdiction. Fairfield University will honor any lawful protective or temporary restraining order.

  7. Bias Education and Resource Team

    There may be instances where acts of bias, which are defined as language or behaviors that demonstrate bias against persons or groups because of race, color, ethnicity, religion, faith, national origin, political orientation, or sexual orientation occur, but the perpetrator(s) cannot be identified and/or the acts of bias do not rise to the level of discrimination or harassment for purposes of Title IX or this policy. In those instances, any member of the University community impacted by the acts of bias are nonetheless encouraged to report the behavior to the Bias Resource Team. The Bias Resource Team serves to advocate for victims of bias, whether individual or group. The Bias Resource Team is uniquely situated to assist the University community in situations including, but not necessarily limited to, those in which the perpetrator of the bias cannot be identified and/or when the behavior in question does not constitute discrimination or rise to the level of harassment for Title IX purposes. The Bias Resource Team is made up of campus partners from academics, human resources, student affairs, and the student body. The Bias Response team is led by the Title IX Compliance Coordinator or her/his designee.  Any member of the University community wishing to contact the Bias Resource Team may do so by contacting the Title IX Compliance Coordinator identified here or by submitting an online form.

(Updated 1/1/2018)

  Policies for Students with Disabilities and Tempoary Impairments

1. Statement of Intent

Fairfield University is committed to providing students with disabilities an equal opportunity to access the benefits, rights and privileges of its services, programs and activities in an accessible setting. In compliance with Americans with Disabilities Act (ADA) of 1990 and Section 504 of the Rehabilitation Act of 1973, Accessibility in the Academic and Career Development Center works closely with students, administrators, and faculty to develop and implement individualized accommodations tailored to students' needs to reduce the impact of their disabilities on academic functioning or upon other major life activities.

Accessibility is responsible for evaluating whether a student with a disability is eligible for a reasonable accommodation to Fairfield University’s rules, policies, practices, services or programs when such accommodation may be necessary to afford such student with an equal opportunity to access such services, programs or activities.  Requests for accommodations or modifications to any policy are reviewed on an individualized, case by case basis by Accessibility. 

In keeping with our Jesuit mission, Fairfield University also recognizes the need for accommodations when a student is suffering from a temporary impairment and such impairment is impeding academics or access to campus life. Accessibility will work with the student with a temporary impairment to provide accommodations should the student’s temporary impairment impact academics or other major life activities.

2. Requesting Accommodations

Students with disabilities or temporary impairments requesting academic, housing or other campus life accommodations or modifications to University policies on the basis of a disability must first register with the Accessibility.

In order to register with the Accessibility, a student must complete the Student Intake Form and provide appropriate documentation regarding their disability or temporary impairment and requested accommodations to Accessibility.  Such documentation must be current, must be from a qualified and licensed professional, must establish the need for the requested accommodation or exception and must explain the current impact of the student’s disability or temporary impairment to the requested accommodation.  Students with disabilities or a temporary impairment can access the intake form online through the Accessibility task portal on my.fairfield.edu or by following the instructions located on Accessibility’s website.  Should a student need assistance with completing or accessing the Student Intake Form, please contact Accessibility for assistance.

Once the Director of Accessibility reviews the Student Intake Form and the submitted documentation, the student will meet with the Director of Accessibility to complete the intake process and discuss what accommodations the student is eligible for at Fairfield University.  Students with a disability will receive an accommodations letter containing the academic accommodations that have been approved by Accessibility, which the student will need to provide to all of their professors each semester.  Students with temporary impairments approved for academic accommodations will receive a temporary impairment letter to provide to their professors. 

Students with disabilities or temporary impairments requesting exceptions to the housing and/or other campus policies or requesting housing or other campus accommodations due to their disabilities must register with Accessibility and complete the intake process.  In addition to registering with Accessibility, students with disabilities or temporary impairments requesting housing accommodations on the basis of their disability or temporary impairment in order to achieve equal access to campus living must also complete the Housing Policy Exception Form located online at: Housing Policy Exception Form.  Any student with disabilities or temporary impairment who needs help completing this form can contact Accessibility for assistance.  Please note that any housing or campus life accommodations or exceptions to University policies is limited to the time period necessary to address the immediate need of the student and does not exceed a single school year.  Students with disabilities or temporary impairments need to fill out the Housing Exception Form every school year that they are requesting a housing accommodation or exception.  In addition, students with disabilities or temporary impairments requesting campus life accommodations also need to request such accommodations or exceptions each school year. 

In determining whether a student with a disability or temporary impairment is eligible for a housing or other campus life accommodation or is eligible for an exception to housing or other campus policy on the basis of their disability or temporary impairment, the Director of Accessibility will meet with the student to discuss the student’s request and documentation.  The Director of Accessibility will also consult, as necessary, with other campus partners, including but not limited to, Residence Life, the Student Health Center, Counseling & Psychological Services, Public Safety and Dining Services to help determine whether an accommodation or exception to a housing or other University policy is reasonable or whether other reasonable accommodations are available and can be made. 

Any student with a disability who is denied an academic, housing, and/or other campus life accommodation that they have requested on the basis of their disability, may appeal the decision through the grievance procedure discussed below.  In addition, any student with a disability who feels they have been discriminated against on the basis of their disability should contact in writing the Director of Accessibility immediately and follow the grievance procedure below.

3.  Grievance Procedure

I. Policy Statement:

Fairfield University is committed to ensuring that no otherwise qualified individual with a disability is excluded from participation in, denied the benefits of, or subjected to discrimination in University programs or activities due to his or her disability. The University is fully committed to complying with all requirements of the Americans with Disabilities Act of 1990 (ADA) and the Rehabilitation Act of 1973 (Section 504) and to providing equal opportunities to otherwise qualified students with disabilities.

II. Scope and Application of Grievance Procedure:

Any University student who believes that he or she has been subjected to discrimination on the basis of disability or has been denied access or accommodations required by law shall have the right to invoke this Grievance Procedure. This Grievance Procedure is designed to address the following types of concerns: (1) Disagreements or denials regarding requested services, accommodations or modifications to University practices or requirements; (2) Alleged inaccessibility of a University program or activity; (3) Alleged harassment or discrimination on the basis of a disability; and (4) Any other alleged violations of the ADA and/or Section 504.

III. Procedures

Grievances must be filed within 30 days of the event or action giving rise to the student’s complaint(s).

A.     Informal Grievance Procedure:

A University student shall first attempt to resolve his or her complaint informally by meeting with the Director of Accessibility. If the grievance is not resolved informally, then the student shall have the right to invoke the appropriate formal grievance procedure, which is detailed as follows.

B.    Formal Grievance Procedure:

  1. An otherwise qualified student with a disability, as defined by the ADA and the Rehabilitation Act, shall have the right to request that the ADA Coordinator of Equal Opportunity and Compliance review the denial of any requested accommodation or service by fully complying with the procedures detailed below. This provision shall also apply to a student requesting an accommodation who believes he or she has been wrongly denied certification of a disability by the University or any student who feels that they have been discriminated against on the basis of their disability
  2. The Student shall fully complete an Accommodation/Service Review Request Form (“Review Request form”) and submit it to the ADA Coordinator of Equal Opportunity and Compliance within 30 days following the date of the denial of the requested accommodation or service or after the incident in which the student felt discriminated against on the basis of his or her disability. A student may obtain a copy from Accessibility in the Kelley Center. The student’s completed Review Request form must clearly state:  (a) The basis and rationale for the review;  (b) The specific facts and/or policies supporting the student’s position;  (c) The remedy and resolution desired by the student; and (d) All other information required on the form.  Accessibility is available to help any student who may need assistance with completing the Review Request form.
  3. The ADA Coordinator of Equal Opportunity and Compliance shall assess the Review Request form and review all information necessary to render a written determination. If requested, the student shall supply any additional information and/or documents as requested by the ADA Coordinator of Equal Opportunity and Compliance. After a thorough investigation, the ADA Coordinator of Equal Opportunity and Compliance will issue a written Letter of Determination on the student’s Review Request within 30 days after receiving the student’s completed Review Request form or will provide the student with notice as to any need for additional time to complete the Letter, which shall not be unduly delayed. Further, the ADA Coordinator of Equal Opportunity and Compliance shall provide the student with a copy of the Letter of Determination and take any steps necessary to implement his or her decision, including, but not limited to, providing a copy of the Letter of Determination to appropriate University officials. The ADA Coordinator of Equal Opportunity and Compliance’s Letter of Determination shall constitute the final decision in response to the student’s grievance.

IV. Time Periods

For purposes of calculating all time periods set forth in this Grievance Procedure, official University holidays and breaks set forth in the University’s academic calendar (such as Thanksgiving break, Christmas break, and spring break) or dates the University officially closes (such as for inclement weather) shall be excluded in determining the time period for taking any required action. Moreover, the day of the act or event from which the designated period of time begins to run shall not be included. The last day of any time period provided in the Grievance Procedure shall be included, unless it is a Saturday or Sunday, and in such an event, the next business day shall be counted in the time period.

V. Right to Review Records

A student filing a grievance shall have the right to review all records maintained in the grievance file, or relied upon by any decision-maker, unless any such review is prohibited by federal or state law. Upon a student’s request, the University shall establish a mutually acceptable time and location for the student to review the requested records.

VI. No Retaliation

Retaliation against any person who files a bona fide complaint of discrimination, participates in an investigation, or opposes a discriminatory employment or education practice or policy is prohibited by University policy and federal and state law.

VII. Self-Representation

A student exercising his or her right to invoke this Grievance Procedure is free to consult with others but is expected to represent him or herself directly in the grievance process.

VIII. OCR Complaint

Although students are encouraged to attempt to resolve complaints pertaining to disabilities by utilizing this Grievance Procedure, they have the right to file a complaint directly with the U.S. Department of Education, Office for Civil Rights (OCR).  Information regarding applicable timelines and procedures is available from OCR at the following link: OCR's Official Website.

5. University Designee

Fairfield University has designated Susan Birge as ADA Coordinator of Equal Opportunity and Compliance. Contact Information: Susan N. Birge, Ed.D., M.S., Assistant Vice President/Director of Counseling & Psychological Services, (203) 254-4000, ext. 2146.

 Fairfield Reasonable Housing Accommodations Policy & Procedures

Fairfield University is committed to providing reasonable accommodations to its rules, policies, practices or services when such accommodations may be necessary to afford people with disabilities an equal opportunity to use and enjoy University Housing.  A reasonable accommodation request may include a change or exception to a rule or policy or it may be a physical change to a unit or common area that is needed because of a student’s disability.  Such requests for accommodations are reviewed on an individualized and case-by-case basis.

Accessibility in the Academic and Career Development Center is responsible for evaluating whether a student with a disability is eligible for reasonable accommodations in University Housing.  In reviewing a student’s specific request, Accessibility will consult with Residence Life, the Student Health Center and Counseling & Psychological Services as necessary to determine whether the requested accommodation is necessary and reasonable.  Students with a disability who reside or intend to reside in University Housing, who believe they need reasonable accommodations, must register with Accessibility.  Employees with disabilities who reside on campus, who are requesting reasonable housing accommodations, must contact Human Resources.

For housing related accommodations requests involving emotional support animals or assistance animals, please refer to the University’s Assistance Animal Policy.

All other requests by students with disabilities for a reasonable accommodation in the University’s housing policies and practices are governed by the following requirements:

1)     Requesting a Housing Accommodation:

a)     Prior to requesting a housing accommodation, students must be ELIGIBLE for on-campus housing by completing any applications required by Residence Life (e.g., Online Housing Application) as well as complying with all Residence Life deadlines (e.g., housing application deadline, room reservation fee deadline, etc.). Students are advised to visit the Residence Life website for specific information regarding eligibility and deadlines for housing.

b)     Students with a disability requesting a housing accommodation on the basis of a disability must register with Accessibility.  In order to register with Accessibility, a student must complete the Intake Form located on Accessibility's task portal on my.fairfield and provide appropriate documentation to Accessibility.  Such documentation must be current, from a qualified and licensed professional, and must establish the need for an accommodation or an exception to a housing policy due to the student’s disability.  Instructions regarding registering with Accessibility can also be found on Accessibility’s website. In addition to registering with Accessibility, the student with a disability must also complete the Housing Policy Exception Request form located on the Residence Life website. 

c)     Any student with a disability making a request for housing accommodations should complete the intake process with Accessibility and complete the Housing Policy Exception Request form as soon as practicably possible before moving into the University Housing.  If the request for an accommodation is made fewer than 60 days before the individual intends to move into University Housing, the University cannot guarantee that it will be able to meet the individual’s accommodation needs during the first semester or term of occupancy.

d)     If the need for housing accommodations arises when an individual already resides in University Housing, the student should contact Accessibility, complete the Intake Form if the student is not already registered with the office, and complete the Housing Policy Exception Request  Form as soon as practicably possible.  The University cannot guarantee that it will be able to meet the accommodation needs during the semester or term in which the request is received, but will work with the student to discuss alternative options.

 e)     Once the student with a disability has completed the Intake Form, the student will meet with need to meet with the Director of Accessibility to discuss the request.  The Director will also consult with the Office of Residence Life to discuss the student’s request.

f)      Accessibility will notify Residence Life regarding students with disabilities who are approved for accommodations. Assignments and arrangements for accommodations will be made directly by Residence Life based on the approved accommodations. While consideration will be given to area preference, assignments will be based on the approved accommodation(s) and availability.

g)     Students with a disability who are denied a requested housing accommodation under this policy may appeal the decision by contacting the ADA Coordinator, Dr. Susan Birge, in writing and by following Fairfield’s ADA grievance policy located in the student handbook above.  Students with a disability seeking to appeal an accommodation decision can also contact Accessibility for more information regarding the grievance procedure.

 

Part time students requesting residential status


All full-time matriculated undergraduate students who do not meet the criteria of a commuter student or who do not live with their spouse are required to live in one of the University's student residences. No undergraduate student can be less than full-time (e.g., taking less than the 12-credit minimum) and remain in housing without an exception to this policy. A student seeking an exception to this policy (e.g., taking less than the 12-credit minimum and remaining in residence) must complete the following:

a) Fill out the Housing Policy Exception Request Form

b) Register with the Office of Accessibility

c) Meet with the Director of the Accessibility

In consultation with either the Director of the Student Health Center or Director of Counseling & Psychological Services, the Director of the Office of Accessibility will determine whether or not an exception will be made to the housing policy. Part time students remaining in residence will not have access to all university services and programs.

 

Fairfield University’s Service Animals Policy & Assistance Animals Policy

Fairfield University recognizes the importance of “Service Animals” as defined by the American with Disability Amendments Act (ADAA) and the broader category of “Assistance Animals” under the Fair Housing Act.  The University is committed to allowing individuals with disabilities the use of Service Animals on campus to facilitate the individual’s full participation and equal access to the University’s programs and activities.  The University is also committed to allowing Assistance Animals necessary to provide individuals with disabilities an equal opportunity to use and enjoy University housing.

Service Animals Policy:

Service Animals are animals trained to assist individuals with disabilities in the activities of independent living.  As defined by the Americans with Disabilities Act, a Service Animal is any dog or miniature horse that is individually trained to do work or perform tasks for the benefit of a person with a disability, including a physical, sensory, psychiatric, intellectual or other mental disability.  No other species of animals may serve as a Service Animal. For the purposes of this policy, we will refer to service animals as dogs or service animal.

The work that the Service Animal is trained to do must be directly related to the person’s disability.  Such examples of the work that the animal is trained to do include, but are not limited to:

  • Helping a blind or low-vision person with navigation or other tasks,
  • Alerting who are deaf or hard of hearing to the presence of people or sounds
  • Providing non-violent protection or rescue work
  • Pulling a wheelchair
  • Assisting a person during a seizure
  • Alerting a person to the presence of allergens
  • Retrieving items such as medicine or a telephone
  • Providing balance and stability to a person with a mobility impairment and
  • Helping persons with psychiatric and neurological disabilities by preventing or interrupting impulsive or destructive behaviors.

As provided in federal law, the crime deterrent effects of an animal’s presence and the provision of emotional support, well-being, comfort or companionship does not constitute work or tasks for the purpose of this definition.

In accordance with federal law, service animals are allowed in buildings, classrooms, residence halls, dining areas, recreational facilities and at meeting, activities and events when the animal is accompanied by the individual with a disability.

Service animals may not be allowed when the animal poses a substantial and direct threat to the health or safety of others, or if the presence of the animal fundamentally alters the nature of the program or service in which the person with a disability is participating.  Determinations of this kind are made on a case by case basis.

If it is not apparent that the dog is a service animal, the only questions that are permitted to be asked are:

a)     Is the dog required because of a disability (if the disability is not visibly apparent); and

b)     What work or task has the dog been trained to do?

If the individual responds in the negative to either question or does not provide information regarding what work or task the dog has been trained to do and the dog has not been approved by the University as a permitted emotional support/assistance animal, the individual may be asked to remove the animal from the area.

Registration of the Service Dog with Accessibility

While there is no requirement to document the disability and the need for a Service Animal as an accommodation under federal law, any student registered to take classes at the University who uses a Service Animal is encouraged to register the presence of the animal with Accessibility.  To do so, please contact Accessibility in the Academic and Career Development Center for further information. 

Visitors on campus who use Service Animals do not need to register the dog’s presence on campus.  In addition, employees with Service Animals are required to register the service animal with Human Resources.

Guidelines for Service Animal & Handler:

Service Animals must be under the control of the handler at all times.   If the Service Animal cannot be effectively controlled by its owner or if the animal is not housebroken, the individual with disability may be asked to remove the Service Animal from the University.  If the University determines that a Service Animal must be excluded, the individual with a disability will be provided the opportunity to participate in the service, program or activity without having the Service Animal on the premises. In addition, the University is not responsible for the care or supervision of a Service Animal.  A Service Animal shall be under the control of its owner.  A Service Animal shall have a harness, leash or other tether, unless either the individual is unable because of a disability to use a harness, leash or other tether, or the use of a harness, leash or other tether would interfere with the Service Animal’s safe, effective performance of work or tasks, in which case the Service Animal must be otherwise under the owner’s control (e.g., voice control, signals or other effective means).

Fairfield University’s Assistance Animals Policy and Guidelines:

Fairfield University recognizes the importance of “Assistance Animals” under the Fair Housing Act that provide physical and/or emotional support to individuals with disabilities.  The University is committed to allowing Assistance Animals necessary to provide individuals with disabilities an equal opportunity to use and enjoy University housing.  The below policy solely applies to Assistance Animals which may be necessary in University housing and does not apply to service animals as defined by the Americans with Disabilities Amendment Act (“ADAA”).

Although it is the policy of Fairfield University that individuals are generally prohibited from having animals of any type in University housing, the University will consider a request by an individual with a disability for reasonable accommodation from this prohibition to allow an Assistance Animal that is necessary because of a disability and the request is reasonable.  No Assistance Animal may be kept in the University housing at any time prior to the individual receiving approval as a reasonable accommodation pursuant to this policy.

Definitions:

  1.  As used in this policy, “Assistance Animals” is defined as the following: are a category of animals that may work, provide assistance or perform physical tasks for an individual with a disability and/or provides emotional support that eases one or more identified symptoms of a person’s disability, but which are not considered Service Animals under the ADAA or under the University’s Service Animal Policy.

It is important to note that animals that may be needed because of a disability may be identified by various names.  For example, an individual may identify the animal as a companion animal, therapy animal, or emotional support animal.

The question of whether an Assistance Animal will be allowed in University Housing is whether the Assistance Animal is necessary because of individual’s disability to afford the individual an equal opportunity to use and enjoy University housing and the assistance animals’ presence in University housing is a reasonable accommodation.  However, even if the individual with a disability establishes necessity for an Assistance Animal and it is allowed in University housing, an Assistance Animal is not permitted in other areas of the University (e.g. dining facilities, library, academic buildings, athletic buildings and facilities, classrooms, labs, individual centers, etc.).

  1. The “Owner” is the individual who has requested the accommodation and has received approval to bring an Assistance Animal into University housing.

 

Procedures for Requesting Assistance Animals in University Housing:

The procedure for students with disabilities requesting Assistance Animals as a housing accommodation follows the University’s Reasonable Housing Accommodation Policy.  Staff members with disabilities requesting Assistance Animals need to contact Human Resources regarding their request.

Regarding any request for an Assistance Animal, Residence Life will be consulted in making a determination on a case- by-case basis of whether the presence of an Assistance Animal is reasonable.  

A request for an Assistance Animal may be denied as unreasonable if the presence of the animal:

  1. Imposes an undue financial and/or administrative burden;
  2. Fundamentally alters University housing policies; and/or
  3. Poses a direct threat to the health and safety of others or would cause substantial property damage to the property of others, including University property.

In considering a request for an Assistance Animal, the University may consider the following factors, as evidence in determining whether the presence of the animal is reasonable or in the making of housing assignments for individuals with Assistance Animals:

  1. The size of the animal is too large for available assigned housing space;
  2. The animal's presence would force another individual from individual housing (e.g. serious allergies);
  3. The animal's presence otherwise violates individuals' right to peace and quiet enjoyment;
  4. The animal is not housebroken or is unable to live with others in a reasonable manner;
  5. The animal's vaccinations are not up-to-date;
  6. The animal poses or has posed in the past a direct threat to the individual or others such as aggressive behavior towards or injuring the individual or others; or
  7. The animal causes or has caused excessive damage to housing beyond reasonable wear and tear.

The University will not limit room assignments for individuals with Assistance Animals to any particular building or buildings because the individual needs an Assistance Animal because of a disability.

Access to University Facilities by Assistance Animals

            A.        Assistance Animals

An Assistance Animal must be contained within the privately assigned individual living accommodations (e.g., room, suite, apartment) except to the extent the individual is taking the animal out for natural relief.  When an Assistance Animal is outside the private individual living accommodations, it must be in an animal carrier or controlled by a leash or harness. Assistance Animals are not allowed in any University facilities other than University residence halls (e.g. dormitories, suites, apartments, etc.) to which the individual is assigned.

B.        Dominion and Control

Notwithstanding the restrictions set forth herein, the Assistance Animal must be properly housed and restrained or otherwise under the dominion and control of the Owner at all times.  No Owner shall permit the animal to go loose or run at large.  If an animal is found running at large, the animal is subject to capture and confinement and immediate removal from University housing. 

Individual's Responsibilities for Assistance Animal

If the University grants an individual’s request to live with an Assistance Animal, the individual is solely responsible for the custody and care of the Assistance Animal and must meet the following requirements:

A.           General Responsibilities

1. The Owner must abide by current city, county, and state ordinances, laws, and/or regulations pertaining to licensing, vaccination, and other requirements for animals. It is the individual’s responsibility to know and understand these ordinances, laws, and regulations. The University has the right to require documentation of compliance with such ordinances, laws, and/or regulations, which may include a vaccination certificate. The University reserves the right to request documentation showing that the animal has been licensed.

2. The Owner is required to clean up after and properly dispose of the animal’s waste in a safe and sanitary manner and, when provided, must use animal relief areas designated by the University.

3. The Owner is required to ensure the animal is well cared for at all times. Any evidence of mistreatment or abuse may result in immediate removal of the Assistance Animal and/or discipline for the individual.

4. The University will not ask for or require an individual with a disability to pay a fee or surcharge for an approved Assistance Animal. 

5. An individual with a disability may be charged for any damage caused by his or her Assistance Animal beyond reasonable wear and tear to the same extent that it charges other individuals for damages beyond reasonable wear and tear. The Owner's living accommodations may also be inspected for fleas, ticks or other pests if necessary as part of the University’s standard or routine inspections.   If fleas, ticks or other pests are detected through inspection, the residence will be treated using approved fumigation methods by a university-approved pest control service. The Owner will be billed for the expense of any pest treatment above and beyond standard pest management in the residence halls. The University shall have the right to bill the individual‘s account for unmet obligations under this provision.

6. The Owner must fully cooperate with University personnel with regard to meeting the terms of this Policy and developing procedures for care of the animal (e.g., cleaning the animal, feeding/watering the animal, designating an outdoor relief area, disposing of feces, etc.).

7. Assistance Animals may not be left overnight in University housing to be cared for by any individual other than the Owner. If the Owner is to be absent from his/her residence hall overnight or longer, the animal must accompany the Owner. The Owner is responsible for ensuring that the Assistance Animal is contained, as appropriate, when the Owner is not present during the day while attending classes or other activities.

8. The Owner agrees to abide by all equally applicable residential policies that are unrelated to the individual’s disability such as assuring that the animal does not unduly interfere with the routine activities of the residence or cause difficulties for individuals who reside there.

9. The animal is allowed in University housing only as long as it is necessary because of the Owner’s disability. The Owner, if a student, must notify Accessibility in writing if the Assistance Animal is no longer needed or is no longer in residence. Owners, who are employees or staff members, must notify Human Resources in writing if the Assistance Animal is no longer needed or is no longer in residence.  To replace an Assistance Animal, the new animal must be necessary because of the Owner’s disability and the Owner must follow the procedures in this Policy and the University’s Reasonable Housing Accommodation Policy when requesting a different animal.

10.  Fairfield University’s personnel shall not be required to provide care or food for any Assistance Animal including, but not limited to, removing the animal during emergency evacuation for events such as a fire alarm.  Emergency personnel will determine whether to remove the animal and may not be held responsible for the care, damage to, or loss of the animal.

11. The student must provide written consent for Accesibility to disclose information regarding the request for and presence of the Assistance Animal to those individuals who may be impacted by the presence of the animal including, but not limited to, Residence Life personnel and potential and/or actual roommate(s)/neighbor(s).  Such information shall be limited to information related to the animal and shall not include information related to the individual’s disability.

Removal of Assistance Animal

The University may require the individual to remove the animal from University housing if:

  1. the animal poses a direct threat to the health or safety of others or causes substantial property damage to the property of others;
  2. the animal’s presence results in a fundamental alteration of a University program;
  3. the Owner does not comply with the Owner’s Responsibilities set forth above; or
  4. the animal or its presence creates an unmanageable disturbance or interference with the University community.

The University will base such determinations upon the consideration of the behavior of the particular animal at issue, and not on speculation or fear about the harm or damages an animal may cause. Any removal of the animal will be done in consultation with Accessibility and may be appealed to the Fairfield University’s ADA/Section 504 Compliance Officer in accordance with the University’s grievance procedure.  The Owner will be afforded all rights of due process and appeal as outlined in that process.

Should the Assistance Animal be removed from the premises for any reason, the Owner is expected to fulfill his/her housing obligations for the remainder of the housing contract.

 Non-retaliation Provision

Fairfield University will not retaliate against any person because that individual has requested or received a reasonable accommodation in University housing, including a request for an Assistance Animal.

 

 
StagCard Cardholder Agreements

Obtaining a StagCard (Fairfield University Identification Card)

The StagCard is intended to be used the entire time an individual is associated with Fairfield University. It is not necessary to obtain a new card each semester or academic year. In order to receive a new StagCard, an individual must present a valid form of government-issued photo identification (driver's license, passport, or other government issued ID) at the time of application. The StagCard must be carried at all times while on campus and must be presented to University officials upon request. The card is the property of Fairfield University and is non-transferable. It must be presented to make a purchase or transaction and shall be the only means of accessing the cardholder's accounts.

Lost or Stolen Cards

Lost or stolen StagCards must be reported immediately to safeguard the access and account privileges contained therein. Report lost or stolen cards to the StagCard Office during business hours; outside of regular business hours, lost or stolen cards can be reported to the University's Department of Public Safety or to www.stagcardonline.com 24 hours a day, 7 days a week.

Once a card is reported lost or stolen, it is deactivated and can no longer be used. Once a new StagCard has been issued, the old StagCard will be invalid, and, if found, cannot be reactivated.

There is a $25 replacement fee for lost cards. If a card is stolen, the individual must provide official documentation of the theft (police report or Public Safety report) to receive a replacement card at no cost.

Liability for Illegitimate Use of Accounts

If a StagCard is lost or stolen, the cardholder is liable for all transactions until the card is reported lost or stolen to the StagCard Office (during normal business hours), Public Safety (24 hours a day), or the online card office at www.stagcardonline.com (24 hours a day). Once reported as lost or stolen, the card will be deactivated. To reactivate a card that is found, the cardholder must request reactivation in person at the StagCard Office. Only the StagCard Office can reactivate a card, and an individual can hold only one valid StagCard at any one time.

Privacy/Disclosure of Account Information to Third Parties

The University will disclose information to third parties only when required to comply with subpoenas, court orders, or other applicable legal agreements or if the account holder gives permission through a written request.

Documentation of Account Activity

The cardholder can request a receipt at the time of purchase if the point-of-sale terminal is equipped to provide a receipt. Some locations are not capable of providing receipts. The remaining balance in the StagBucks account should be displayed at every point-of-sale terminal each time an account is accessed. The StagCard Office can always provide a balance, and balances for the last seven days of activity are also available through the online card office at stagcardonline.com.

Insufficient Funds/Off-line Transactions/Negative Balances

Under normal conditions, the cardholder will not be able to overdraw an account. If, under certain unusual circumstances an insufficient funds condition occurs, it is the responsibility of the cardholder to provide restitution. If the condition is not cleared, the insufficient funds amount will remain negative, and the account will be rendered unusable and/or the University may seek recovery from the cardholder.

Refunds

The University will refund the cardholder's remaining StagBucks balance upon graduation or withdrawal/resignation from Fairfield University. Refunds will be generated automatically after the individual is officially separated from the University. All refunds will be issued less a $25 processing fee.

Debit Accounts

No interest or other earnings will be paid to the cardholder or credited by Fairfield University for funds held in StagBucks accounts. Funds are deposited at the cardholder's discretion. There is a $25 fee for returned checks. Once the account is activated by making a deposit, any balance on the account will carry over semester to semester, or year to year, as long as the individual remains enrolled at or employed by Fairfield University. No refunds will be made prior to graduation or withdrawal/resignation. StagBucks are different from "dining dollars" and funds cannot be transferred between these two accounts.

Dining Dollars

Students who select a meal plan with associated Dining Dollars have the pre-determined amount of Dining Dollars on a semester basis only. Therefore, any balance in the Dining Dollars account does not transfer or carry over from semester to semester, or year to year.

Error Resolution Procedure

As soon as a cardholder believes that there is a discrepancy or would like information about a discrepancy, the cardholder should contact the StagCard Office immediately. The communication must include: (1) the cardholder's name and Fairfield ID number, (2) a description of the transaction in question and the discrepancy, and (3) the dollar amount of the transaction. The StagCard Office will inform the cardholder of the disposition of the matter within 10 business days after notification from the cardholder and will correct any error promptly. If the StagCard Office determines that there was no error, the cardholder will receive a written or verbal explanation for the determination. The cardholder may request copies of documentation used in the review.

Inactive Accounts

The University reserves the right to charge a monthly service fee for a StagBucks account which has been inactive for a period of at least 12 months. Accounts inactive for 12 months or more may be closed and the account balance will become the property of Fairfield University.

Daily Limits

The University reserves the right to establish daily limits on privileges to minimize misuse of funds on a lost or stolen card.

Change of Terms

The University may change any term or part of this policy by sending a written or electronic notice to the cardholder at least 30 days before the change is to become effective. The use of the StagCard on or after the effective date of change means that the participant accepts and agrees to the change. The University may apply any such change to the outstanding balance of the StagBucks account on the effective date of the change of terms and to new charges after that date. The cardholder's use of their StagCard indicates acceptance of the terms of this cardholder agreement.

Damaged Cards

Over time, the cards can become worn, damaged, or unreadable. Cards damaged due to normal or reasonable wear and tear will be replaced at no cost to the cardholder. The StagCard Office reserves the right to assess the $25 replacement fee for replacement of a card damaged due to neglect, misuse, or improper care, at the office's determination and discretion.

Student Surveys and Data Collection Policy

Fairfield University is committed to the ongoing assessment and improvement of the services and resources it provides to both its undergraduate and graduate students. In order to meet this ongoing commitment, the Office of Institutional Research routinely gathers information from students covering a wide range of topics involving student life both within and outside the classroom. This information is collected by various methods including, but not limited to, surveys, interviews, and focus groups. Where applicable, research is done in coordination with Fairfield University's Institutional Review Board. On occasion, students may be required to participate in a survey process as a condition of their enrollment, but students will be under no obligation to answer any specific question that they do not want to answer. The results are used for research purposes only, and the responses of individuals are always strictly confidential. The information and feedback provided by students about their Fairfield experience are vital to the process that allows the University to modify and improve its services and offerings.

Surveillance

The Department of Public Safety is charged to ensure the safety of the campus, minimize crime or other behavioral problems, and maintain an appropriate academic and residential environment. In doing so, Public Safety provides a wide array of services that go beyond the traditional or minimal roles of a security force. Public Safety is authorized to monitor, prevent, investigate, and report any violations of state or federal law and/or University regulations or standards of conduct on campus.

Fairfield's campus is patrolled regularly by uniformed officers. In addition, the campus is monitored by a closed-circuit television/camera system. Cameras are located outside and inside many campus facilities, including residence halls and academic buildings. If necessary, the director of Public Safety and vice president for Student Affairs may authorize the use of plain-clothes officers for crime prevention or investigation. Such cases must be serious and warrant such action.

Use of Campus Facilities

The Office of Conference & Event Management is the designated central clearinghouse for registering all campus events, and all events on campus must be registered with and approved by this office.

  • The Barone Campus Center and ancillary facilities such as The Levee, Dolan School of Business Dining Room, Gonzaga Auditorium, Faber Hall Dining Room, and Quick Center for the Arts are the main function spaces of the University. These facilities serve all segments of the University community. The general policy of the Barone Campus Center and other facilities is one of openness and service to its public. All decisions as to the availability of the Barone Campus Center and associated University facilities will be made on the basis of this policy statement.
  • While attempting to service all interests harmoniously, the University will give priority to functions of the University community when requested in accordance with this policy statement. In order to insure priority for University activities, use of the Barone Campus Center and other campus buildings and facilities during the academic year may be restricted to the University community. Use of facilities during the academic year by outside individuals or groups shall be limited or not permitted. Use of the Barone Campus Center and other campus buildings and facilities outside of the traditional academic year (e.g., summer months and vacation periods) is permitted but must be approved by the Office of Conference & Event Management and fall under the scope of the University Summer Conference/Camp Program. Use of the Barone Campus Center and other facilities is prohibited for activities that are contrary to the mission statement of the University. There are fees associated with renting spaces outside of academic use.
  • Use of the Barone Campus Center and other campus buildings and facilities will be scheduled through the Office of Conference & Event Management. All requests for use of this facility and the registering of events must be made through the office. Non-academic use of classrooms, meeting rooms, dining halls, residence halls, lecture halls, auditoriums, theaters, Prep school facilities, and athletic facilities will be scheduled by the Office of Conference & Event Management in consultation with the University Registrar, Fairfield Prep, the Office of Residence Life, Quick Center for the Arts, RecPlex, and Athletics department as appropriate and under the same conditions as use of the Barone Campus Center.

Conditions for Usage

  • Sponsors of social events or activities involving students must be approved by the Office of Conference & Event Management.
  • All arrangements for food or catering services must be made through the University's food service vendor, Sodexo or one of the approved StagCard vendors pending approval by the Office of Conference & Event Management.
  • The maintenance, custodial, and media services for events will be provided by Facilities Management and the Media Center and the cost assumed by the sponsoring organization or individual.
  • Proper security (police, fire, emergency medical) must be provided and the cost assumed by the sponsoring organization or individual. Public Safety officers will determine if local police will be needed.
  • The sponsoring organization or individual is legally responsible for any use or service of alcoholic beverages in accordance with the laws of the state of Connecticut. Purchase of said liquor is the responsibility of the sponsoring organization.
  • The organization sponsoring an activity is financially responsible for the return of all items to their proper locations and in the condition they were received, and the return of a facility to its original condition.

Use of Fairfield Directories and Mailing Lists

Fairfield University maintains a number of directories and address lists to facilitate personal contact between students, faculty, staff, alumni, and volunteers. No part of these directories or address lists may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, or otherwise, without the prior written permission of Fairfield University. Any use of the addresses or other information (including, but not limited to, the preparation of envelopes, mailing labels, or e-mail distributions) for any multiple mailing without the express written consent of Fairfield University is prohibited.

Use of Fairfield University Trade Names, Trademarks, or Logos

Fairfield University is the owner of its name, logos (including athletic logos and University seal), graphical identity, and other trademarks, and has sole discretion over their use.

The use of the Fairfield University name, logos, or other trademarks is prohibited for the titles of publications, on manufactured articles (such as t-shirts or other articles of clothing), in the names of student organizations, or in any other way, without the approval of Fairfield University. In addition, the use of Fairfield's name, logos, or other trademarks may be prohibited on certain items (such as lighters, toiletries, or alcoholic beverages). For students, request for permission and approval should be made to the appropriate student affairs office who in turn will contact the University's Design & Digital Printing office within the Division of Marketing & Communication.

Violation of this policy may subject an individual or organization to disciplinary action. In addition, any goods upon which Fairfield's name, logos, or trademarks appear without authorization are subject to confiscation and may be destroyed.

Voter Registration

In accordance with the federal Higher Education Opportunity Act, Fairfield University provides students with the opportunity to register to vote. By virtue of being a student living at and attending a Connecticut college, students are entitled to become registered voters in the town of Fairfield (or town of residence) and the state of Connecticut. Students from other states who wish to vote in a state other than Connecticut should use a federal form or one supplied by the state in which they wish to register. Both the state and federal forms can be obtained via the Internet. Procedural information and links to the appropriate state agencies can be found on the University website. Questions regarding voter registration, census, and elections may also be directed to the Registrar of Voters for the town of Fairfield at (203) 256-3115 or online at www.fairfieldct.org.