Employment

The Building Manager serves as the resource and point person for all events in the Barone Campus Center, Gonzaga Auditorium, Fairfield University Conference Center, and Dolan School of Business’ Event Hall. The Building Manager is a supportive role to all campus partner events, as well as external client events to the university.

The Building Manager (BMs) is responsible for the operation support of the Barone Campus Center as well as the satellite facilities associated with it. Some duties include:

• Event preparation
• Media support
• Operational management
• Maintenance support
• Guest and customer support.
• Maintaining inventory of media equipment
• Ability to work independently and with others.
• Dependable and ability to follow-through with tasks.
• Possess and display attention to detail in his or her day-to-day work.
• Effective communication skills.
• Willingness to work and learn.

Building Manager duties also include aspects of prepping campus facilities for visitors:

• Preparing check in/check out materials for conference guests
• Staffing check in/check out desks for visitors
• Serving as campus and community resources for guests
• Monitoring and documenting University supplies and equipment
• Assisting with the implementation of events on campus
• Assisting with general administrative responsibilities as assigned by the Office of Conference & Event Management

Thorough understanding of the functioning basics behind the operations of the Barone Campus Center and Gonzaga Auditorium specifically the Information Desk, Game Area, and Conference & Events needs.

The manager must have the ability and willingness to work weekdays, evenings, and weekends.

There are two mandatory training sessions at the beginning of the Fall and Spring semesters. Shifts begin when the school year begins, so it is necessary to begin training prior to the academic year.

Building Managers will have one-three shifts a week, and there is a semester long rotation of weekend closing shifts. Building Managers can expect to have at least one or two closing shifts a semester.

Compensation for Building Managers includes hourly wages of $14.00/hour. Building Manager Supervisors receive a higher pay rate per hour, as do returning Building Managers.

You must be a current Fairfield University student, in good academic standing and good judicial standing. You must be planning to enroll in classes at Fairfield University for the following semester. Exceptional customer service; strong communication skills; attention to detail; self-tasking; assertive; resourceful; in-depth knowledge of campus resources; ability to follow and enforce policies; ability to lift up to 50 lbs; must be willing to maintain a professional appearance.

As an Office Assistant, your main goal is to support and aid the Office of Conference & Event Management professional staff in their daily tasks to help the office run more efficiently.

Due to the eclectic nature of our office, Office Assistant tasks vary from shift to shift. We engage with a wide variety of people from external clients looking to rent space on campus, students looking to plan events, to parents, faculty, and staff. Duties can involve staffing the front reception desk, approving and hanging up flyers in the Barone Campus Center, assisting with the maintenance of our University transportation fleet, and more!

Compensation for Office Assistants includes hourly wages of $14.00/hour.

Office Assistants work 1-hour shifts Monday through Friday, from 9 AM to 4:30 PM. You can expect to work 4-8 hours per week, with the opportunity to pick up more shifts as needed.

When the academic year comes to a close, Fairfield University opens its residence halls and facilities to many different types of groups including Fairfield students, visiting students from other universities, incoming freshmen during orientation, and a wide variety of camps and conferences. Our facilities are conveniently located and affordable. We host groups of up to about 600 attendees and can accommodate guests for one night or several weeks/months.

Conference Assistants (CAs) will work with the Office of Conference & Event Management to help in all aspects of summer conference preparation and execution. Some duties include:

• Prepping residence halls for visitors
• Preparing check in/check out materials for conference guests
• Preparing keys and ID cards for visitors
• Staffing check in/check out desks for visitors
• Serving as campus and community resources for guests
• Serving as a driver for our morning and evening shuttle to the Fairfield train station
• Monitoring and documenting lost keys and ID cards
• Performing rounds of campus buildings used for summer programs
• Providing service items such as irons/ironing boards, linens, etc. to customers
• Assisting with the implementation of events on campus
• Participate in nightly on-call rotation for after-hours event and guest support
• Plan and implement summer programming
• Manage, grow, and post to our office social media channels
• Assisting with general administrative responsibilities as assigned by the Office of Conference & Event Management Conference Assistants
• Other duties as assigned

Conference Assistant Supervisors have additional roles and responsibilities including the following:

• Directly or indirectly managing CA staff in regards to specific tasks
• Additional administrative responsibilities
• Coordinate preparation, setup, and take-down of specific events
• Meet regularly with Conference & Event Management professional staff and act as liaison between pro-staff and CA staff
• Assist in coordinating training for CA staff
• Deal with team issues affecting CA staff
• Other duties as assigned

You must be a current Fairfield University student who is available to reside on campus during the dates of the position. You must be planning to enroll in classes at Fairfield University for the following fall semester. You must have full availability (35-40 hours a week), flexibility for the summer, and a valid driver's license. All Summer Conference Assistants are provided with on campus housing in an apartment or townhouse with 4-8 students. Conference Assistants will have the opportunity to select their summer roommates if they have a preference. It is a requirement of the position that the Conference Assistants live on campus for a number of purposes, including late-night work assignments, emergency response, and University presence. The same Residence Life policies outlined in the Student Handbook governing academic year residents apply to Conference Assistants. All Conference Assistants are expected to abide by all policies and help enforce them.

There is a mandatory training period in late April/early May for this position. The start date of this position is immediately at the end of the school year, so it is necessary to begin training prior to the end of the academic year. This training will be paid and we will work to find times that work for all new hires.

Schedules vary based on weekly conference needs. Full time work is considered up to 40 hours per week. You should expect a rotating weekly schedule. Early mornings, evenings, and weekends should be expected and are scheduled on a rotating basis. Time off is scheduled at the beginning of the summer and is granted on a first-request basis.

Compensation for Summer Conference Assistants includes hourly wages of $15.00/hour and on-campus housing for the summer (valued at $50/night). CAs are paid weekly on Fridays.

Compensation for Summer Conference Assistant Supervisors includes hourly wages of $16.50/hour and on-campus housing for the summer (valued at $50/night). CA Supervisors are paid weekly on Fridays.

Exceptional customer service; strong computer skills; attention to detail; self-tasking; assertive; resourceful; in-depth knowledge of campus resources; ability to follow and enforce policies; ability to lift up to 50 lbs; must be willing to maintain a professional appearance. Must live on campus; housing provided. Must have a valid driver's license. Must be available for mandatory training in April/May 2023.