Positions for the academic year and summer

Student employees are essential to the successful implementation of conferences and events on campus as well as the management of the Barone Campus Center and The Levee. The Office of Conference and Event Management hires a number of student staff members throughout the summer and academic year. Ranging in scope and responsibilities, student positions in Conference and Events Management aim to provide not just a paycheck but also to prepare you to be work ready and life ready.

 We are currently seeking applications for the following student positions:

  • Summer Conference Assistant
  • Summer Conference Assistant Supervisor

To apply, please fill out the online application, which contains additional information about the position. Additionally please e-mail a copy of your resume to Nathan Lubich at nlubich@fairfield.edu. Applications (including the online application and an emailed resume) should be submitted by Monday, February 16 at 4:30 p.m. to be accepted.

Only complete applications will be considered. The Conference & Event Management Office will begin reviewing applications after the deadline. If you are contacted for an interview, you will be instructed how to sign up for an interview time. 

Position Information

What is the Summer Conference Program?
When the academic year comes to a close, Fairfield University opens its residence halls and facilities to many different types of groups including Fairfield students, visiting students from other universities, incoming freshmen during orientation, and a wide variety of camps and conferences. Our facilities are conveniently located and affordable. We host groups of up to about 600 attendees and can accommodate guests for one night or several weeks/months.

What is the job like?
Conference Assistants (CAs) will work with the Office of Residence Life and the Office of Conference and Event Management to help in all aspects of summer conference preparation and execution. Some duties include:

  • Prepping residence halls for visitors
  • Preparing check in/check out materials for conference guests
  • Preparing keys and ID cards for visitors
  • Staffing check in/check out desks for visitors
  • Serving as campus and community resources for guests
  • Serving as a driver for our morning and evening shuttle to the Fairfield train station
  • Monitoring and documenting lost keys and ID cards
  • Providing service items such as irons/ironing boards, linens, etc. to customers
  • Assisting with the implementation of events on campus
  • Assisting with general administrative responsibilities as assigned by the Office of Conference and Event Management Conference Assistants

Conference Assistant Supervisors have additional roles and responsibilities including the following:

  • Directly or indirectly managing CA staff in regards to specific tasks
  • Additional administrative responsibilities
  • Coordinate preparation, setup, and take-down of specific events
  • Meet regularly with Conference and Event Management professional staff and act as liaison between pro-staff and CA staff
  • Assist in coordinating training for CA staff
  • Deal with team issues affecting CA staff
  • Other duties as assigned

You must be a current Fairfield University student who is available to reside on campus during the dates of the position. You must be planning to enroll in classes at Fairfield University for the following fall semester. You must have full availability (35-40 hours a week) and flexibility for the summer. All Conference Assistants are provided with on campus housing in an apartment or townhouse with 4-8 students. Conference assistants will have the opportunity to select their summer roommates if they have a preference. It is a requirement of the position that the Conference Assistants live on campus for a number of purposes, including late-night work assignments, emergency response, and University presence. The same Residence Life policies outlined in the Student Handbook governing academic year residents apply to Conference Assistants. All Conference Assistants are expected to abide by all policies and help enforce them.

What about training?
There is a mandatory training period in late April/early May for this position. The start date of this position is immediately at the end of the school year, so it is necessary to begin training prior to the end of the academic year. This training will be paid and we will work to find times that work for all new hires.

What is the work schedule like?
Schedules vary based on weekly conference needs. Full time work is considered up to 40 hours per week. You should expect a rotating weekly schedule. Early mornings, evenings, and weekends should be expected and are scheduled on a rotating basis. Time off is scheduled at the beginning of the summer and is granted on a first-request basis.

What is the compensation package for Conference Assistants?
Compensation includes hourly wages of $9/hour and on-campus housing for the summer (valued at $27/night). CAs are paid weekly on Fridays.

What are the job requirements?
Exceptional customer service; strong computer skills; attention to detail; self-tasking; assertive; resourceful; in-depth knowledge of campus resources; ability to follow and enforce policies; ability to lift up to 50 lbs; must be willing to maintain a professional appearance. Must live on campus; housing provided. Must be available for mandatory training in April/May 2015.

Important Dates

Applications Due - Monday February 16 by 4:30 PM
Interviews (if granted) - February 23 - March 6
Offer letters - On or before March 13
Acceptance Due - Wednesday, March 18 by 4:30 PM
Mandatory Training - TBD
Official Start Date - Monday, May 11, 2015 8:00 AM
Final Work Day - Friday, August 14

Only complete applications will be considered. The Conference & Event Management Office will begin reviewing applications after the deadline. If you are contacted for an interview, you will be instructed how to sign up for an interview time. 

Positions for the academic year 2015-2016 will be posted online in early April.

Event Requests

To submit a request to host an event at Fairfield University or to request more information, please fill out the Event Request Form. Once submitted, someone from the Office of Conference & Event Management will be in touch to discuss pricing, availability, and event logistics.

Office of Conference & Event Management | Barone Campus Center, room 212